June 26, 2014 Minutes

                     

                                         Lake Wenatchee Water District

                                                Commissioners Meeting

                                                      June 26, 2014

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present:  Barb Harris, Thomas Leake

Commissioner Harris opened the meeting at 10:05 am and acknowledged a quorum existed

Commissioner Harris motioned to waive the reading of the minutes from 06/12/2014 and accept as written, Commissioner Klasell seconded, approved.  Minutes signed.

Project Issues

Two Track Easement:  After some discussion regarding where the easement is and where the new pipes are being installed, the subject was tabled until the July 24th meeting when our attorney will be present.

Thomas Leake, from RH2, joined the meeting.  He reported that he obtained from the project manager, a three week constructions schedule. Thomas also reported that the original plan called for an expensive pitless adapter for the pump house.  The contractor is recommending another one that is  less expensive but just as functional according to the contractor and Tumwater Drilling.  Thomas presented a change order for the part which will save the district monies.

Commissioner Bohn motioned to accept the change order, Commissioner Harris seconded, passed.

Charlie Cruickshank reported on the project process.  The contractor has encountered some issues with ground penetration due to the sandstone and rock.  But they will do what they have to do to get the job done.  He reported that there were some broken water lines that have been repaired.  They have also dug to put water lines into the pump house.
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Customer Issues with construction:  The septic drain pipe for one of the customers was crushed during the digging process.  The drain pipe will be replaced and the customer is happy with the replacement. There was an issue of a tree that the customer thought was on his land and he wanted the wood.    The contractor agreed to replace the two trees from a pile available at the staging area.  The trees will be delivered to a location chosen by the customer.

Other Project Issues

The attorney for a customer on Lake Wenatchee Hwy is requesting that he connect to the main system via his sister’s parcel, who is connected along Brown Road.  The Commissioners agreed that it is not an option. However since the project has been split into two phases, they agreed to pursue expanding our wetland permit to run a line up the Lake Wenatchee Highway at the customer’s expense.  Commissioner Klasell will email Karen Kornher to pursue the possibility and obtain an estimate of the cost.

2015 Funding:  Karen Klocke from the Dept. of Commerce and Dan Bannier from RCAC, are available to come discuss funding on Thursday, July 17th.  The Commissioners agreed to extend the July 10th meeting to that day.  Commissioner Klasell will ask Karen Kornher for a budget for Phase 2 before that meeting.

Administrative

Clerk Kinney reported that she is still working on reviewing the LWWD procedures. If there are changes made, she will email them to the Commissioners for approval.

Other Issues

Commissioner Harris reported that he attended an Open Government & Transparency training session.  Effective July 1, 2014 every member of a governing body must complete training requirements of the Open Public Meetings Act (OPMA) within 90 days of taking office. He also informed that other Commissioners and the Clerk that the training is available on line.

Adding the agenda to the website is a requirement but only if we have more than 10 employees. Commissioner Klasell will try and do this but it is agreed that it is not a requirement for LWWD.

Charlie presented the Consumer Confidence Report (CCR) for 2013 for review.

Commissioner Klasell moved to accept the CCR as presented, Commissioner Harris seconded, passed. The notice informing our customers where to view the CCR will be sent via email and snail mail to those without email addresses.

Commissioner Harris moved to adjourn the meeting at 11:55 am, Commissioner Klasell seconded, meeting adjourned.

The next meeting is July 10, 2014 at 10:00 am at the District 9 fire station on the Lake Wenatchee Hwy.

 

June 12, 2014 Minutes

Lake Wenatchee Water District

Commissioners Meeting

June 12, 2014

at Station 9 Fire House

Commissioners Present: Bruce Harris, President; Bonnie Klasell, Secretary; Landis Bohn

Staff Present: none

Professional: Marc Marquis, attorney; Thomas Leake, RH2

Guest: Barb Harris

 

Commissioner Harris called the meeting to order at 10:02am and acknowledged a quorum

Commissioner Harris moved to waive the reading of the May 22, 2014 minutes and sign as presented, Commissioner Klasell seconded, passed.

 

Public Comments: No public comment

 

Project Issues

Construction Start Up Status Update

Thomas Leake reported on weekly meeting with contractor. They are currently working on installing the waterline up from Brown Road to Lakeview Dr. Biggest area of concern is the BRWU irrigation pipes are not in the location indicated on the plan. Thomas will contact Dave Leonard, prior BRWU president who installed the well and piping in 1993; he would know how they changed the piping from creek water to the well.

Karen Dickinson MOU addendum

Karen Dickson presented her argument as to why she feels the MOU is in breach and as such LWWD needs to compensate her for the items LWWD is unable to implement due to Dept. of Commerce restrictions within our federally funded loan.

Commissioner Harris moved to amend the motion adopted at the May 22, 2014 meeting to use the addendum that Commissioner Klasell prepared along with an offer of $1,000, by striking the $1,000 and inserting $2,000. Commissioner Klasell seconded, motion passed.

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Walk-through with contractor

Commissioner Harris briefly summarized what happened at the on-site meeting with the contractor on June 3rd.

Water Availability for Cona (Mt Park)

The county needs a letter from the District stating this parcel, while within our boundaries, is not part of the Mt. Park LID and we are unable to provide them water. This is because Mt. Park is a satellite ‘Class B’ system and will be at capacity of 13 connections once the LID is finalized at the end of Phase 2, summer 2015. Commissioner Harris will work up a form letter for the clerk to submit to the County.

Water connection for Franz Mayer (parcel 271719210050)

Franz Mayer’s agent had contacted our clerk about connecting to the system. The situation hasn’t changed, he will have to either acquire private easements and pay to install a service line across that easement to connect along Brown Rd., or wait until after Phase 2 is connected and pay to run a service line up Lake Wenatchee Hwy. We do not have a wetlands permit in place at this time to run any piping along Lake Wenatchee Hwy. Commissioner Klasell will have the clerk relay this information to Mr. Mayer’s agent.

PUD Fees

Karen Korhner sent an email earlier in the week the PUD Fees weren’t included in Belsaas and Smith’s bid as they were unable to get an estimate from PUD prior to the bid submittal date. The technical specifications require the contractor to pay these fees, yet RH2 had intended to remove that language since we have budgeted and planned to pay those fees directly. She asked for direction on how to proceed.

Commissioner Klasell motioned that the District will pay the PUD fees as budgeted, Commissioner Harris seconded, motion passed.

Administrative

Financial

Commissioner Klasell discussed the reconciled Treasurer’s Report for May 2014; as of 6/9/14 our funds are $49,955.55 at the County; Imprest balance is $476.65. Past due accounts amount to $234.00.

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,057.06. Motion seconded by Commissioner Bohn, motion passed . The only expense from Imprest last month was for $32.45 (envelopes)

Commissioner Klasell motioned to sign the Payroll voucher for April in the amount of $1,339.00. Motion seconded by Commissioner Harris, motion passed.

Commissioner Klasell discussed the DWSRF budget status as of 5/31/14 and the remaining budget for Phase 1. We have spent $795,434.79 and have $1,531,700.21 remaining in the loan after A19 #29 is processed.

Commissioner Klasell moved to sign A19 #29 and supporting CPF warrant for $2,264.27, Commissioner Bohn seconded, motion passed.

System Issues: Charlie not in attendance to make report

Adjournment

Commissioner Harris moved to adjourn the meeting at 12:00m and reported that the next meeting will be held on June 26, 2014 at 10 am at the District 9 Fire Station, Commissioner Klasell seconded, meeting adjourned.