Lake Wenatchee Water District

                                                          Commissioners Meeting

                                                                 July 24, 2014

                                                           at Station 9 Fire House

Commissioners Present: Bruce Harris, President (via Skype) Bonnie Klasell, Secretary; Landis Bohn

Staff Present: Elaine Kinney, Charlie Cruickshank

Professional:  Thomas Leake, RH2

Guests:  Barb Harris (via Skype)

Commissioner Harris moved to rescind the motion made on July 10th  for the continuance of the July 10th  meeting to July 17th. This motion is made due to the fires which prevented Karen Klocke and Dan Bannier from attending the meeting because of road closures and increased activity at the Fire Station , Commissioner Klasell seconded, passed.

Commissioner Harris moved to adjourn the July 10, 2014 meeting, Commissioner Klasell seconded, motion passed..

Commissioner Klasell opened the meeting at 10:00 am, established a quorum.

Commissioner Klasell motioned to waive the reading of the minutes for the July 10, 2014 meeting and accept and sign as presented, Commissioner Bohn seconded.

Project Issues

Construction Update: Charlie reported that progress is slow due to the amount of rock encountered.  He reported that they encountered a large boulder that had to be broken up to be removed which takes a great deal of time.

Thomas Leake had very little to report.  He questioned a water line on a property on North Shore.  Charlie volunteered to contact the customer to find out about the line and meter placement.

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Property owner issues:  Charlie reported that the gate at the end of Lake View Drive was damaged.  It will be repaired when the concrete is available for the pump house pour on Brown Road.  The gate was damaged by someone other than the construction crew or the District.

The issue of the two-track easement was tabled until the August 14 meeting because Marc Marquis could not attend the meeting.

Other Project Issues

The meeting with Dan Bannier and Karen Klocke (DWSRF) has tentatively been schedule for the August 14th meeting.  Commissioner Harris will verify their ability to be in attendance.

Franz Mayer connection issue: Bryce MacKay, his attorney, indicated that Mr. Mayer does not want the water line installed on the Lake Wenatchee Hwy. He will obtain, and provide a recorded easement to the District, to install a line across private land or a permission letter to add an additional line next to Marie Mayer’s water line, to connect to the Brown Road line on Brown Road.

Other Issues

Charlie did not have any operation issues

Commissioner Klasell moved to adjourn the meeting at 10:45 am, Commissioner Bohn seconded, motion passed .

The next meeting will be held on August 14, 2014 at 10:00 am at the District 9 Fire Station on the Lake Wenatchee Hwy.

                                                       Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                                  July 10, 2014

                                                           at Station 9 Fire House

Commissioners Present: Bruce Harris, President; Bonnie Klasell, Secretary; Landis Bohn

Staff Present: Elaine Kinney, Charlie Cruickshank

Professional: Thomas Leake, RH2

Guests: None

Commissioner Harris called the meeting to order at 10 am and acknowledged a quorum

Commissioner Harris moved to waive the reading of the 06/26/14 minutes and sign as presented, Commissioner Klasell seconded, passed.

Public comments: No public comments

Phase 1 Project Issues

Construction Status updates: Charlie reported an issue with crossing the asphalt driveways and possible damage. Thomas pointed out that there is money for asphalt repair. He will ask the contractor to avoid using the driveways as much as possible.

Thomas passed out the full comprehensive schedule along with a three week schedule which will be the most accurate. He also presented the first change order, B & S pay estimate number one.

Property Owners Issues: There was a concern that there was a few more trees removed than on the plan distributed to the affected property owners. Charlie explained why they were removed. There is a remaining tree that should be removed because there is danger of it coming down in a wind storm.

Phase 2 Discussion

The budget was received for Phase 2 from RH2 in preparation for the meeting next week with Dan Bannier and Karen Klocke.

Loan application: One of the Commissioners needs to attend the Dec. 5 meeting in Olympia. If the loan is approved at that meeting we would have to sign that day. This will allow us to start drawing the money in January 2015. Commissioner Klasell volunteered to attend. Her name will have to be on the loan application.
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Potholing: Thomas recommends doing approximately 10 spots for Phase 2 while the equipment is here and available. He estimates approximately three thousand dollars plus the cost of the having the archeologist present for one day.

Commissioner Klasell moved to pothole now under the existing contract as determined by the engineer, Commissioner Bohn seconded, passed.

Scheduling for Critical dates: There are many questions for Karen Klocke regarding meeting critical date for the second loan.

Other Project Issues

Water connection for Franz Mayer (parcel 271719210050): We received an estimate from RH2 to run piping up the Lake Wenatchee Highway. Following a lengthy discussion, Commissioner Harris volunteered to write a letter explaining his options for connection. He will email both the letter and the estimate to his attorney.

Administrative

Financial

Commissioner Klasell discussed the reconciled Treasurer’s Report for June 2014; as of 7/9/14 our funds are $48,961.15 at the County; Imprest balance is $380.62.  Past due accounts amount to $809.64.

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,871.48.  Motion seconded by Commissioner Bohn, motion passed. Imprest expenses for last month were $59.99 Carbonite Backup Software, $34.00 postage.

Commissioner Klasell motioned to sign the Payroll voucher for April in the amount of $1,448.00. Motion seconded by Commissioner Harris, motion passed.

Commissioner Klasell discussed the DWSRF budget status as of 6/30/14 and the remaining budget for Phase 1. We have spent $942,681.63 and have $1,384,453.37 remaining in the loan after A19 #30 is processed.

Commissioner Harris moved to sign A19 #30 and supporting CPF warrant for $147,246.84, Commissioner Bohn seconded, motion passed.

System Issues:

Charlie reported that there are not new issues other than a scheduled water shutoff on North Shore. All customers involved were notified. The water was off for about 10 minutes and all went well.

Commissioner Harris moved to continue the meeting to July 17, 2014 at 10 am at the District 9 Fire Station, Commissioner Klasell seconded, meeting continued.