Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      Feb. 26, 2015

                                               at Station 9 Fire House

Commissioners Present: President-Jim Ratley, (via Skype) Secretary- Bonnie Klasell Commissioner-Bruce Harris (via Skype)

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Consultants: Marc Marquis -attorney

Guests Present: Barb Harris (via Skype), David Tice, Landis Bohn

Commissioner Klasell opened the meeting at 10:04 am and established a quorum.

Commissioner Klasell motioned to waive the reading of the 2/12/15 minutes and accept as written, Commissioner Harris seconded, passed.

Public comments: Landis Bohn asked about the placement of his meter before he signs the ROE. The map was provided for his review.

David Tice brought up the issue of the sulfur smell in his water. Charlie acknowledged that he was made aware of this a week ago. He and the engineers are working on the issue and will continue until it is resolved.

Project status – Phase 1

Tice Easement and Septic System: Commissioner Klasell assured Mr. Tice that a permit was not required by the County for the repair of his damaged drain field. The issue of the sleeved line which runs above the Districts water line was addressed. In the spring the septic drain line will have to be sleeved to satisfy the DOH requirements. It was recommended that the line be hand dug to avoid bringing in heavy equipment. Mr. Tice will make his changes to the easement document and submit to the commissioners for approval.

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Project Status – Phase 2

Subdivision of the Dickinson newly acquired property in Whispering Pines: Marc Marquis presented three options to the Commissioners. The District will communicate options with the new owners of the property.

Change order #1: Commissioner Klasell moved to have the commissioners authorize her to sign change order #1 for payment for BST track patching over 3500 sq. ft. which will increase the bid to $1,599.600.00, Commissioner Ratley seconded, passed.

Commissioner Ratley moved to accept have RH2 prepare change order # 2 to move the water line to the county right of way off of the Baker property, Commissioner Klasell seconded, passed.

Pre-Construction Meeting: The concerns and questions were discussed. Commissioner Klasell moved to instruct Karen Kornher to issue the notice to proceed to ROW after the Davis Bacon information has been received, Commissioner Ratley seconded, passed.

Administrative

Commissioner Klasell moved to approve Resolution 2015-2-26 authorizing Amendment 9 to the contract with RH2 Engineering Inc. for the System Consolidation Project.

The Commissioners will start working on the Administration and Operating Procedures to address certain issues. The Procedures are due for review in May.

Operations

Charlie reported that the leak on North Shore Drive has not gotten any worse. He has contacted Dickinson Construction to fix the leak. Charlie will make sure that he is informed when the work is scheduled, to allow time for customer notification of a water shut off.

Because the work in Phase 2 needs constant monitoring and inspection, Charlie requested a $50.00 hourly wage for the monitoring of the Phase 2 work to cover the need for his company to hire an additional inspector. Commissioner Klasell moved to pay Charlie Cruickshank $50.00/hr for Phase 2 Inspection, Commissioner Ratley seconded, passed.

Commissioner Klasell adjourned the meeting at 11:56 am and announced that the next meeting will be March 12, 2015 at 10 am.

                                                Lake Wenatchee Water District

                                                        Commissioners Meeting

                                                             February 12, 2015

                                                          Station 9 Fire House

Commissioners Present: Jim Ratley-President (via Skype), Bonnie Klasell-Secretary, Bruce Harris (via Skype)

Staff Present: Elaine Kinney-Clerk, Charlie Cruickshank-Operator

Guests Present: Barb Harris (via Skype), Karen Dickinson, Mike Dickinson, Cleve Borth

Commissioner Klasell established a quorum and announced those present.

Commissioner Klasell motioned to waive the reading of the 1/22/15 meeting minutes and accept as written, Commissioner Harris seconded, passed.

Public Comment: Karen and Mike Dickinson completed the purchase of a piece of property in Whispering Pines.   They are planning on sub platting the property. They inquired how they can secure water for 4 additional parcels. The Commissioners will find out the answer but suggested that they start the sub platting process. They also brought up the issue of the right of way (ROW) for the dirt road that had been unresolved in the past. They plan to have their property surveyed to find out where the property boundaries are located.

Project Status-Phase 1

Charlie Cruickshank reported on the completion of the punch list for Phase 1. There is still work to be done on the Mountain Park pump house.

Tice Easement: The issue was discussed and more information needs to be obtained before his issues can be completely addressed.

Hashim response: Commissioner Klasell motioned to send the letter to Mr. Hashim as presented, with our proposed amendment to the agreement and two (2) water availability certificates; Commissioner Ratley seconded, motion passed.

Silt fence removal: The Commissioners agreed to include this in Phase 2.
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Project Status-Phase 2

Commissioner Ratley motioned to accept and sign Resolution 2015-2-12A awarding the Phase 2 construction contract to POW, Commissioner Klasell seconded, motion passed.

Commissioner Klasell motioned to accept and sign Resolution 2015-2-12B, accepting the contract from FDMC for the archeology monitoring, Commissioner Harris seconded, motion passed.

Commissioner Klasell motioned to sign Amendment #9 from RH2 in the amount of $28,196.00 for Phase 2 design work, Commissioner Ratley seconded, motion passed.

Baker Easement: The recent correspondence from Ms. Baker regarding a easement on her property was discussed. Commissioner Klasell motioned to table a decision until the next meeting, Commissioner Harris seconded, motion passed.

Administrative

Commissioner Klasell discussed the reconciled Treasurer’s Report for January 2015; as of 1/31/15 our funds are $58,931.74 at the County; Imprest balance is $184.73. A/R 60 days past due is $163.80

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,714.34. Commissioner Harris seconded, motion passed.

Imprest expenditures in January were $136.93 mileage, $7.58 supplies, $95.57 FUTA, $105 USFS permit, $53.04 Cascade Analytical.

Commissioner Klasell motioned to sign the Payroll voucher for January in the amount of $1,524.00. Commissioner Harris seconded, motion passed.

Commissioner Klasell moved to sign A19 #2 for $7,728.04 and supporting CPF warrants.. There was no pay request from Belsaas & Smith. Commissioner Ratley seconded, motion passed.

Operations

Water Testing: Charlie Cruickshank submitted two Options for testing the water from the existing Brown Road well and new Homestead well. This was required by the Department of Health as a result of the physical infrastructure redesign and the new well. After discussion, Commissioner Klasell motioned to adopt Option #1, Commissioner Harris seconded, motion passed.

Charlie reported that the leak on North Shore is getting worse and informed the Commissioners that he will have it repaired. The Commissioners agreed.

Commissioner Klasell adjourned the meeting at 11:52 am and announced that the next meeting will by Feb. 26, 2015 at 10:00 am.