April 23, 2015 Minutes

Lake Wenatchee Water District
Commissioners Meeting
April 23, 2015
at Station 91 Fire House

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Commissioners Present: President-Jim Ratley (via Skype), Secretary- Bonnie Klasell (via Skype), Commissioner-Bruce Harris
Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank
Guests Present: Barb Harris, Dave Tice, Cleve Borth, Bob West, Jan West and Karen Dickinson
Commissioner Harris called the meeting to order at 9:55 am.
Commissioner Harris moved to waive the reading of the minutes for April 9, 2015 and to accept as written, Commissioner Ratley seconded, passed.
Public Comments:
Cleve Borth gave a history of the water rights for the Byron Dickinson and Bob West properties. According to the water right transfer papers, the Bob West property has three connections. The two irrigation connections have meters for reporting usage to the DOE and one connection for Potable water that the District will meter for usage purposes. After the system is complete the two irrigation meters may be replaced with radio read meters.
Project Status-Phase 1
Tice Easement: Charlie reported that the sewer line has been sleeved.
Mr. Tice was not comfortable with the easement documents because there is nothing that relates his signature to the wording of the easement. The Commissioners told him to number the pages and have it recorded. He asked if the District would rent the property on a month to month basis. The board responded that the district requires an access right which runs with the land, not with land owner Mr. Tice said he would get back to the District in a couple of days.
Mr. Tice also brought up the sulfur smell from the Homestead well. Charlie reported that it is being worked on.
Phase 1 planting and driveway repair: Charlie reported that the grass that came up is spotty in certain areas. It was decided to have Charlie reseed the grass area and plant some vine maples. Jim Ratley will discuss driveway repairs with the affected property owners.
Commissioner Harris motioned to have Charlie get the grass and implement for spreading from Karen Dickinson, which will be replaced, plus any additional seeds needed, and reseed the affected areas, Commissioner Ratley seconded, passed.
Project Status-Phase 2
Brown Road Easement: Karen Dickinson presented her findings. As a result of the surveys, the road in question appears to be orphaned land. None of the land owners along the road legally own it. She will pursue obtaining a Quiet title. She asked if the District would provide and pay for the lawyer. The Commissioners declined that request.
Storage of upper meters and vaults: It was decided to store the vaults on the outside of the decommissioned Whispering Pines pump house and the meters inside of the pump house.
Notification of construction schedule to the local Fire District: It was noted that it is POW’s responsibility to notify them.
Administrative
Commissioner Klasell motioned to approve March 2015 payroll as presented, Commissioner Ratley seconded, passed.
Commissioner Klasell motioned to approve change orders 2 thru 5, Commissioner Harris seconded, passed.
Commissioner Harris motioned to authorize Commissioner Klasell to sign the change orders and submit to RH2, Commissioner Ratley seconded, passed.
Operations
The rental of an appropriate generator for emergencies will be pursued at a later date.
The Commissioners decided to keep the storage tank at almost full capacity to avoid running out of water in an emergency.
Charlie reported that while staging at the beginning of Fir Drive, POW, the Phase 2 contractor, found a leak in the Lester Addition source pipe. Charlie felt that since they were there with their equipment and Charlie had the parts to repair the line that is made sense for them to repair it, which he authorized. Charlie felt that it was an emergency repair.
Charlie reported that the flow from the WP spring has slowed to a trickle indicating a pipe breakage which has happened in the past. Repairs will be pursued at a later date when weather permits.
Commissioner Harris moved to adjourn the meeting at 12:40 pm, Commissioner Klasell seconded, motion passed.
The next meeting is May 14, 2015 at 10 am.

April 9, 2015 minutes

Lake Wenatchee Water District

Commissioners Meeting

April 9, 2015

at Station 9 Fire House

Commissioners Present: Secretary- Bonnie Klasell, Commissioner-Bruce Harris (via Skype)

Commissioner Absent:  Jim Ratley

Staff Present: Operator Charlie Cruickshank

Consultants: Karen Kornher, RH2

Guests Present: Barb Harris (via Skype), Cleve Borth

 

Commissioner Klasell called the meeting to order at 10:02 am, announced those present and established a quorum.

Commissioner Klasell moved to waive the reading of the 3/26/15 minutes and to accept as written, Commissioner Harris seconded, motion passed. 

Public Comments: No comments

Project Status – Phase 1

Reservoir water loss final resolution Auto-dialer failure & Scada login – Karen K. and Charlie are not sure if the issue is software related or something with the auto-dialer.  Karen K. advised Clayton is trying to resolve, and she will have him install a backup auto-dialer on his next visit to see if that rectifies the problem.

Tice easement – no easement returned by Mr. Tice.  Commissioner Klasell sent him an email on Tue, 4/7 reminding him, no response to email.

Hashim’s final agreement – signed agreement by Mr. Hashim was returned to our attorney last week, Marc Marquis has the original but a copy is on the district PC.

Change order #6 – Commissioner Klasell motioned to approve CO6 for $1048.00 to have Belsaas & Smith sleeve the septic line on Mr. Tice’s parcel, Commissioner Harris seconded, motion passed.  This is assuming Charlie gets approval from Mr. Tice, since we do not have an easement in place yet.

Punch-list April 13th – Commissioner Harris had questions regarding the review of the checklist items (some of which were on the punch-list) resulting from Phase 1 work that affected the Whispering Pines residents in the vicinity of the mainline pipe construction.  It was decided that the best time for the evaluation of the unfinished items would be in May.

Decision on number of ‘as built’ drawings 3 half-set were requested.

Project Status – Phase 2
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Phase 2 ROE’s – only one customer returned their ROE. Commissioner Klasell will contact owners via email and remind them that if we don’t have ROEs returned we can’t connect to their homes. 

Karen Kornher’s attendance at commissioner meetings – Karen K will attend one meeting a month at no charge to the district.  In addition, Adam will possibly attend the alternate meeting weeks if needed.

Change orders 2-4 – no actual change orders were given to commissioners for signature, but commissioners have reviewed the estimated costs and maps for each change order and are in agreement we need to proceed with them.  Pipeline relocation along North Shore Drive is affected by CO2 & CO3.  Meter relocations are on CO4 and each location was discussed; Charlie will follow up on the few that we still have questions about.

Status of Brown Road Easement – Karen K will discuss with our surveyor whether or not the west end of the road (between the Donaldson and Burgess parcel) resides on Donaldson’s parcel or Burgess’.  Once we receive determination of that, the commissioners will decide at the next meeting whether or not to send prepared easements out for signature.  In addition, we are waiting to hear back from Marc Marquis about some questions on the Donaldson easement language.

Tree removal the county has now determined that they want the trees removed from public ROW and delivered to a location of their choosing. This is not what we agreed to 2 years ago and was not put into our bid.  Karen K has asked the contractor for a price on this change, and we’ll decide how to proceed once we receive these figures.

Administrative

Commissioner Klasell moved to sign A19 #3 for $48,221.75 and corresponding CPF warrant for Phase 2; Commissioner Harris seconded, motion passed. There was no pay request from Belsaas & Smith, therefore there was no A19 for Phase 1 to approve.

Commissioner Klasell discussed the reconciled Treasurer’s Report for March 2015; as of 4/1/15 our funds are $61,085.92 at the County; Imprest balance is $386.66.  We have 2 customer past due 90 days, we will have to wait until Clerk Kinney returns from her medical leave to follow up on them.

Commissioner Klasell moved to sign the O&M warrant in the amount of $5,540.59.  Commissioner Harris seconded, motion passed.  Imprest expenditures in March were $52.73 for mileage and $79.56 for Cascade Analytical water testing (bills received after O&M warrant for March was approved).

No payroll to approve at this meeting since Clerk Kinney didn’t get her timesheet in prior to her surgery on April 6th.  We’ll approve at the next meeting, since payroll isn’t entered into the County system until month end.

 

Operations

LWWD phone and being responsive to customers – 24/7 – Commissioners will have clerk put on district voice mail message if there is an emergency to contact Charlie directly (with his phone number included).

Power outages and “the need or no need” for a back-up generator Karen K. recommends we enter into a rental agreement with a local company, rather than purchase a generator.

Operations of main 100,000 gal tank during winter months – Charlie will review need to increase water levels during winter months.

Commissioner Klasell motioned to adjourn meeting at 12:30pm, Commissioner Harris seconded, motion passed.

Next meeting – Apr 23, 2015