Minutes October 12, 2017

Lake Wenatchee Water District

October 12, 2017

Station 91

Commissioners Present: Commissioner Bonnie Klasell, Commissioner Bruce Harris(Skype)

Staff Present: Clerk – Elaine Kinney, Operator – Charlie Cruickshank

Guests Present: Barb Harris(Skype)

Commissioner Klasell called the meeting to order at 10:00 am

Commissioner Klasell motioned to waive the reading of the September 14, 2017 minutes and accept as written, Commissioner Harris seconded, motion passed.

Public Comments: There were no public comments

Operations

New Chlorinating Schedule:  Charlie has submitted it to the DOH.  Commissioners are OK with it.

Chlorinator Repair Status:  The parts were ordered two weeks ago.  They have not been received.  The Commissioners felt that we should keep a backup set of parts to avoid this issue

Scott Paton vault repair.  Commissioner Klasell motioned to authorize Charlie to order two single meter vaults, Commissioner Harris seconded.

Charlie recommended that the District install a variable frequency drive and a new pump for the LW well. With installation anticipated in 2018, Charlie will get a rough estimate which can be used in developing the 2018 LWWD budget.

Administrative

2018 Budget:  The Commissioners will review and adjust to our needs and it will be approved at the Nov or Dec. meeting.

Utility locate call center:  Elaine is working on the process of submitting our information and a map of the District area.

Barnard Creek Dam removal:  Trout Unlimited is obtaining the necessary permits.  The work will be done in 2018.

The 2017-2020 Snow Removal Contract was awarded to Gellatly Repair and Maintenance.  He was the only response to our request to bid.

The issue of excess water usage was discussed.   The District is monitoring the usage. Some customers will be sent an email informing them of their excessive usage.

LWWD Financial Policy: Commissioner Klasell motioned to accept the changes to the financial policies, including changes to disposal of surplus property, Commissioner Harris seconded.

Elaine will present the policy regarding final water bills using the procedure she has been using.  Commissioners will review next meeting.

Commissioner Klasell presented the reconciled Treasurers Report for Sept 2017.  As of 9/31/17 our funds are $62,062.49 with the county.  We have $457.83 in Imprest, and our Imprest expenditure for Sept was $8.95 for a new deposit stamp and $33.22 for mileage, postage, and office supplies.

$14,665.51 in payments were received in Sept for the LID, our balance in the LID account is now $539,572.61. The DWSRF loan payments were made on Oct 1th – $64,439.01 for loan DM15-982-020 and $69,097.56 for loan DM15-952-030.

Commissioner Harris moved to sign the O&M warrant in the amount of $3.068.40, Commissioner Klasell seconded, motioned passed

Commissioner Harris moved to sign the September payroll warrant for $818.00, Commissioner Klasell seconded, motion passed. 

Accounts Receivable: $2,705.86 over 60 days past due; $4,170.03 over 90 days past due.  This includes the 2 parcels on which we have placed liens. Reminder letters or emails were sent to 8 customers on October 3rd. 

Next meeting is November 9, 2017

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