Minutes, Aug 10, 2023

Lake Wenatchee Water District

Commissioners’ Meeting Minutes

Aug 10, 2023

Location: Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Fred Guimond, John Colvard, Erin Colwell (quorum established)

Staff Present: Bruce Harris – Clerk, Charlie Cruickshank – district water operator

Guests Present: Barbara Harris, Birgit Jansen

Commissioner Guimond called the meeting to order at 9:35 am.

Commissioner Colwell moved to accept the minutes for July 13, 2023, as written. Commissioner Colvard seconded; motion passed.

Public comments:

A LWWD customer, Birgit Jansen, voiced her concern for water source availability if we allow new connections to the system (new construction) especially in such a dry period as we are currently experiencing. It was explained to her that most of the new construction currently in progress was with customers that already had LWWD metered connections on an existing vacant lot and that those customers made the personal choice to build at this time. They had requested approved water availability certificates for the Chelan County Building Department many months back to validate their water source before starting the construction plan review process. These certificates did not add any new customers when the connection was already there. Nevertheless, the discussion helped focus attention on the need to review possible new water sources for the district as more people continue to become full time residents in our water district.

Administrative

Clerk Report

Water Availability Requests (WAR) and Certificates (WAC):

No new water availability requests have been received since the last commissioners meeting.

Water Shortage and Leak Status:

During the last part of July and first week of August there have been occasions where the operator had reported that the reservoir levels in both tanks were, at times, unable to be maintained without using both Homestead wells at the same time. This caused other downstream non-LWWD wells that were on the same aquifer to drop to critically low levels.

It was agreed that most of the extra water drawdown in the system was attributed to high weekend visitation along with increased summer rental activity. Once this weekend high water usage dramatically reversed late Sunday, it allowed for reservoir levels to recovery.

Even though it was agreed that additional long-term planning needed to be done regarding additional capacity and/or water sources (new well), the commissioners felt a near term solution was required as soon as possible for handling immediate shortages and strains on the aquifer.

Commissioner Colvard motioned to approve the water system operator to coordinate with RH2 Engineering to review and optimize off hours pumping cycles of the Homestead wells, Commissioner Colwell seconded, motion passed.

The above revision to the pumping cycles in the homestead pump house is seen as a short-term solution. The operator suggested that we could also consider a portable water processing facility using Lake Wenatchee as an additional summer source. He was going to ask RH2 for their opinion as to whether this is a doable alternative in the current environment and under the current water rights belonging to the district. There was also discussion of requiring the limitation of irrigation to weekdays only, preferably at night, during summer months.

In addition, the commissioners discussed researching funding options for adding an additional well as a long-term solution. Commissioner Colvard asked the system operator to consult with Steve Nelson of RH2 Engineering for the purpose of obtaining the latest map of existing private wells within the district boundary. The map of existing wells would serve as a starting point to evaluate whether there are existing opportunities in the purchasing of a private well and water rights for further development or to focus on drilling a new one. Either option would require new infrastructure to pump, treat and transport the water to the system for reservoir storage and distribution. Commissioner Colvard commented he would provide to the next meeting what he could find out regarding funding or grant opportunities.

LWWD Small Works Roster:

There were no new applications submitted to the LWWD small works roster following annual ad run in the Leavenworth Echo/Cashmere Record newspapers on July 19 and 26th, 2023.

LWWD email issues:

The email environment has become very difficult to manage for the water district due to constant email bounce back returns – so much that it became necessary to move off the ipage service platform. Today’s new email filtering protocols administered by the receiving service providers to catch scams and spams has made it necessary to migrate to another servicer provider as soon as possible. A decision to switch to a new internet service provider (ISP) for email service was made by the commissioners at a previous meeting. This switch has just been completed and appears to be working fine. The LWWD website should not be impacted and will remain on ipage for now.

O&M and Payroll Warrants

Monthly financial reports: As of July 31, 2023, Treasurer’s balance sheet shows $52,613.13 in the general operating fund and $100,757.41 in the reserve fund. Imprest balance is $909.63.

Customer aging status as of Aug 1, 2023 was:

60 days – 5 customers @ 60 days ($ 1147.00)

90 days – 0 customers @ 90 days ($ 0.0)

Commissioner Colvard motioned to approve the financial reports as presented, Commissioner Guimond seconded, motion passed.

Commissioner Colvard motioned to approve the O&M warrant for $5,232.26, Commissioner Colwell seconded, motion passed.

Commissioner Colvard motioned to approve payroll warrant for $1,458.00, Commissioner Colwell seconded, motion passed.

Operations

Generator update:

Commissioner Colvard provided an overview of the status of scheduling the installation of the replacement activator board and load testing against the Homestead pump house facility. Once the part has arrived, Jim Kabrich of Yakima Generators will schedule a time to do the installation and test while the system operator is present. If this activator replacement component board is successful, the generator will officially go through startup registration and warrantee initiation (5 years). Commissioner Colvard will check on the estimated delivery date for the replacement part.

LWWD meter installation:

There was some concern about the amount of time a customer will hold on to meter inventory before installation occurs. The clerk agreed to present a suggested modification to the ‘Request for New Water Service’ form that might resolve that situation in the future. The new form will be reviewed at the September 15th , 2023 meeting.

Meeting adjourned at 10:55 am.

Next meeting – Friday, Sept 15, 2023 9:30 – 11:30 am (this is a one-time change)

Minutes, July 13, 2023

Lake Wenatchee Water District

Commissioners’ Meeting Minutes

July 13, 2023

Location: Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Fred Guimond, John Colvard, Erin Colwell (quorum established)

Staff Present: Bruce Harris – Clerk, Charlie Cruickshank – district water operator

Guests Present: Barbara Harris

Commissioner Colvard called the meeting to order at 9:30 am.

Commissioner Colwell moved to accept the minutes for Jun 08, 2023, as written. Commissioner Colvard seconded; motion passed.

Public comments: none

Administrative

Clerk Report

Water Availability Requests (WAR) and Certificates (WAC):

No new water availability requests have been received since the last commissioners meeting. Activity on the existing new water service installations have not been completed.

Leak Status:

The leak at parcel 271718330300 at Brown Road and Lake Wenatchee Highway has been determined upon inspection to be inside the owner’s residence and will be repaired as soon as possible. Other property owners were discussed that had excessive use but were not flagged as a leak.

LWWD Small Works Roster:

The annual submission of the small works roster ad to request to be on the Lake Wenatchee Water District list of available small works candidates was approved by the commissioners and will run in the Leavenworth Echo/Cashmere Record newspapers on July 19 and 26th, 2023.

LWWD email issues:

The email environment has become difficult to manage for the district because of constant email bounce back returns due to new protocols administered by the received service providers to catch scams and spams by other users on the ipage platform not associated with the district and out of our control. A decision to switch a new internet service provider (ISP) for email service only was made by the commissioners. This will be an ongoing process over the next month. Every effort will be made to minimize impact with outgoing communications to our customers. The LWWD website should not be impacted.

O&M and Payroll Warrants

Monthly financial reports: As of June 30, 2023, Treasurer’s balance sheet shows $48,812.09 in the general operating fund and $100,757.41 in the reserve fund. Imprest balance is $922.20.

Customer aging status as of July 7, 2023 was:

60 days – 10 customers @ 60 days ($ 1557.98)

90 days – 0 customers @ 90 days ($ 0.0)

Commissioner Colvard motioned to approve the financial reports as presented, Commissioner Colwell seconded, motion passed.

Commissioner Colvard motioned to approve the O&M warrant for $4,776.88, Commissioner Guimond seconded, motion passed.

Commissioner Colvard motioned to approve payroll warrant for $1,707.00, Commissioner Guimond seconded, motion passed.

Operations

Generator update:

Commissioner Colvard provided an overview of the electrical inspection provided by Jim Kabrich of Yakima Generators on July 11, 2023. The preliminary finding concluded that the exciter circuit board was in a failed state and would need to be replaced. This board is one of the last components in the circuitry before the 277/480 volt output can be transferred to the pump house input electrical transfer panel. Yakima Generator will be replacing the board and reinitiating the startup procedure for the Kohler 38kw backup generator which will trigger the 5yr warrantee as well as registering the district as the owner and operator.

LWWD water usage:

The LWWD operator, Charlie Cruickshank, reported to the commissioners that the water available from the aquifers is lower earlier in the summer this year and the system is having a hard time keeping up, requiring constant intervention on well monitoring to keep the reservoirs adequately full.

The commissioners brought up the topic of adding a new well to the system and agreed to explore well logs for existing potential well sources as a first step. The shortage of available water in the aquifers at this time of year combined with excessive customer irrigation is taking a toll on the system. It was agreed to email the customers to conserve water and voluntarily cut back on irrigation as well as monitor for leaks. The district wants to raise their awareness of the potentially critical situation we could be in if the dry summer continues.

Meeting adjourned at 10:55 am.

Next meeting – Aug 10, 2023 9:30 – 11:30 am

Minutes, June 08, 2023

Lake Wenatchee Water District

Commissioners’ Meeting Minutes

Jun 08, 2023

Location: Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Fred Guimond, John Colvard (via zoom), Erin Colwell (quorum established)

Staff Present: Bruce Harris – Clerk, Charlie Cruickshank – district water operator

Guests Present: Barbara Harris

Commissioner Guimond called the meeting to order at 9:35 am.

Commissioner Guimond moved to accept the minutes for May 11, 2023, as written. Commissioner Colwell seconded; motion passed.

Public comments: none

Administrative

Clerk Report

Water Availability Requests (WAR) and Certificates (WAC):

A water availability certificate (WAC) was issued for parcel 271718925275 (Brent and Laura Heslop) for the purpose of building a septic system on the parcel. The property is already served by the water district and has a water meter.

Other new service connections: The clerk was asked to remind the property owners with the new service connections that it is their responsibility to contact their contractors for scheduling the installation of the vault and meter or new service line. The chosen contractor would then contact the LWWD operator for oversight of the installation.

Leak Status:

The status of the leak at parcel 271718330300 at Brown Road and Lake Wenatchee Highway was prioritized to the top of the list of contractor repairs and installations.

Misc. Administrative:

Evergreen Accounting has confirmed the completion of the annual operations audit for LWWD.

LWWD computing platform email issues:

Ipage, LWWD’s computing support platform, has been having increasing and problematic issues with email bounce backs from large receiving platforms resulting in excessive clerk time to resolve. Commissioner Guimond motioned to proceed with researching options to use a local computing development contractor to evaluate what solutions or platforms can be used to solve the long-standing email performance problem, Commissioner Colwell seconded; motion passed.

LWWD 2022 Consumer Confidence Report:

The commissioners reviewed and approved the 2022 Consumer Confidence Report – no samples from 2022 were found positive for Total Coliform. Commissioner Guimond motioned to accept the report results as given and Commissioner Colwell seconded; the 2022 Consumer Confidence Report was approved for release to the public. The clerk will load the report on the website and distribute notices of its publication to the LWWD water users.

O&M and Payroll Warrants

Monthly financial reports: As of May 31, 2023, Treasurer’s balance sheet shows $49,577.92 in the general operating fund and $100,757.41 in the reserve fund. Imprest balance is $934.97.

Customer aging status as of Jun 1, 2023 was:

60 days – 6 customers @ 60 days ($ 445.47)

90 days – 0 customers @ 90 days ($ 0.0)

Commissioner Guimond motioned to approve the financial reports as presented, Commissioner Colwell seconded, motion passed.

Commissioner Guimond motioned to approve the O&M warrant for $4,237.34 Commissioner Colwell seconded, motion passed.

Commissioner Guimond motioned to approve payroll warrant for $1,326.00, Commissioner Colwell seconded, motion passed.

Operations

Generator update:

Commissioner Colvard discussed some of the communications he had with the responsible parties assuring the repair of the generator. Under the direction of RCW 64.50 the claim of a ‘notice of construction defect’ was initiated to obtain an outside expert opinion of the generator’s condition and identify possible resolutions. Clerk Harris agreed to email the documentation collected to date to Commissioner Colvard to assist in his communications with the parties involved. A meeting is scheduled for July 11, 2023 to technically evaluate the generator on site. A report on the condition of the generator and recommended repair/replacement options will follow.

Scada programming:

RH2 Engineering has not reported back regarding adjusting the SCADA control system at the Homestead pumphouse to resume pumping more slowly after an extended power outage.

Future security requirements for water systems:

The LWWD operator, Charlie Cruickshank, informed the commissioners that new requirements for enhanced security protocols will be required of municipal water systems soon. Details of what will be required are expected in the next couple of months.

Meeting adjourned at 10:23 am.

Next meeting – July 13, 2023 9:30 – 11:30 am

Minutes, May 11, 2023

Lake Wenatchee Water District

Commissioners’ Meeting Minutes

May 11, 2023

Location: Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Fred Guimond, John Colvard, Erin Colwell (quorum established)

Staff Present: Bruce Harris – Clerk, Charlie Cruickshank – district water operator

Guests Present: Barbara Harris

Commissioner Guimond called the meeting to order at 9:30 am.

Commissioner Guimond moved to accept the minutes for April 13, 2023, as written. Commissioner Colwell seconded; motion passed.

Public comments: none

Administrative

Clerk Report

Water Availability Requests (WAR) and Certificates (WAC):

A water availability certificate (WAC) was issued for parcel 271614700090 (Lorie Witmer) in Mt Park for the purpose of rebuilding a failed septic system on the parcel. The property is already served by the water district and has a water meter.

Other new service connections: Status of the two active new water service connections in the Mt Park water system were briefly discussed. They are for parcel 271614700030 (Keith Wall), 271614700055 (Ryan Barr). The installer has been contacted by the customer regarding the meter’s exact location and scheduling.

Another new water service on Brown Rd, parcel 271718340575 (Morisoli), was reviewed and the customer will contact the installer for service line connection using the existing double vault/meter. While the service connection is being made and tested, improvements to the meter vault surroundings will be made to avoid dirt and outside water infiltration during the snow melt cycle.

Leak Status: The large leak at parcel 271718925210 on Maple Drive has been repaired. Because this is a customer service line issue (broken personal water hydrant near the meter vault), the cost of repairs will be borne by the owner.

O&M and Payroll Warrants

Monthly financial reports: As of April 30, 2023, Treasurer’s balance sheet shows $44,578.33 in the general operating fund and $113,515.82 in the reserve fund. Imprest balance is $971.88.

Customer aging status as of May 1, 2023, was:

60 days – 18 customers @ 60 days ($1790.66)

90 days – 0 customers @ 90 days ($ 0.0)

Commissioner Guimond motioned to approve the financial reports as presented, Commissioner Colwell seconded, motion passed.

Commissioner Colvard motioned to approve the O&M warrant for $18,403.26 Commissioner Colwell seconded, motion passed.

Commissioner Guimond motioned to approve payroll warrant for $1450.00, Commissioner Colwell seconded, motion passed.

Operations

Generator update:

After much discussion, Commissioner Colvard recommended that the water district should use RCW 64.50 to claim a ‘notice of construction defect’ to initiate a process to obtain an outside expert opinion of the generator’s condition and identify possible resolutions.

Commissioner Colvard motioned to retain Yakima Generators and David Steward Engineering Consulting to schedule an initial evaluation and assessment that caused system failure of the Kohler Generator. The evaluation should be scheduled in July or August of 2023. Notices of intent will be sent to the potential responsible parties and the cost of the evaluation will not exceed $5,000. Commissioner Colwell seconded; motion passed.

Notice of defect letter per RCW 64.50 will be generated and mailed to the responsible parties notifying them that an outside expert will be performing the evaluation and they are invited to observe. The professional evaluation will be used to determine whether to repair or replace the generator and document for warrantee/insurance purposes.

Scada programming: RH2 Engineering has not reported back on a method of adjusting the SCADA control system at the Homestead pumphouse to resume pumping more slowly after an extended power outage to reduce the sudden drawdown of the aquifer. RH2 is also evaluating the cost of replacing the Homestead pump house control computer.

MIU / vault status: Replacement MIU registers ordered from HD Fowler have been installed. The new service vaults have been placed near where they will be installed as soon as the contractor is available.

Chlorine equipment leak: Normal chemical wear and tear has corroded some of the connection fittings of the chlorinator system in the Homestead pumphouse. Replacement parts are not available currently.

Meeting adjourned at 11:15 am.

Next meeting – June 08, 2023 9:30 – 11:30 am DST

Minutes, April 13, 2023

Lake Wenatchee Water District

Commissioners’ Meeting Minutes

Location: Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Fred Guimond, John Colvard (quorum established)

Staff Present: Bruce Harris, Clerk

Guests Present: Barbara Harris, Craig Carney

Commissioner Guimond called the meeting to order at 9:30 am.

Commissioner Guimond moved to accept the minutes for March 09, 2023, as written. Commissioner Colvard seconded; motion passed.

Public comments: none

Administrative

Clerk Report

Water Availability Requests (WAR) and Certificates (WAC)

Parcel 271718665005 WAC: Craig Carney and Aubrey Davis had requested a water availability certificate from the district to support their short plat of parcel 271718665005. At the last commissioners meeting there was concern about adding additional meter connections to the smaller 2” water main on Fir Rd without engineering reviewing the hydraulics of the local distribution main.

RH2 Engineering evaluated the impact of the three new connection points and concluded the reduction in pressure during peak instantaneous draw down (PID) would be noticeable but not significant on Fir Rd.

The three new parcels would be short platted as single-family residences. The short plat plan portrays two new meter connections at the end of Fir Rd and one new connection along Lake Wenatchee Highway. In addition, a required water utility easement would need to be provided at the time of requesting a new service installation.

Commissioner Guimond motioned to approve the water availability certificate for parcel 271718665005 and Commissioner Colvard seconded; motion passed.

Parcel 271718545030 WAC: The request for Rodolfo and Liane Gonzalez water availability certificate was discussed. There were no concerns regarding construction of a single-family residence on this site.

Commissioner Guimond motioned to approve the water availability certificate for parcel 271718665005 and Commissioner Colvard seconded; motion passed.

Other new service connections: Status of the two active new water service connections in the Mt Park water system that were discussed are for parcel 271614700030 (Keith Wall), 271614700055 (Ryan Barr). The installer has been contacted regarding the meter’s location and scheduling.

Another new water service on Brown Rd, parcel 271718340575 (Morisoli), was brought up as being on hold awaiting customer confirmation on location. The clerk will make contact to confirm installation requirements or to have deposit returned.

O&M and Payroll Warrants

Monthly financial reports: As of Mar 31, 2023, Treasurer’s balance sheet shows $45,658.18 in the general operating fund and $113,515.82 in the reserve fund. The Imprest balance is $925.13.

Commissioner Guimond motioned to approve the financial reports as presented, Commissioner Colvard seconded; motion passed.

Customer aging status as of April 1, 2023:

60 days old- 3 customers @ ($276.00) total

90 days old- 2 customers @ ($278.19) total

Commissioner Guimond motioned to approve the O&M warrant for $3,281.44 Commissioner Colvard seconded; motion passed.

Commissioner Guimond motioned to approve payroll warrant for $1,006.00, Commissioner Colvard seconded; motion passed.

Operations

Generator update: The repairs on the Kohler backup generator continues to be a problem. As of the April 13, 2023, commissioner meeting, First Choice Electric reports that the Kohler machine is not generating the correct output voltages. The line breaker contact switch has been replaced but they were unable to obtain operational 480v 3 phase output power to the Homestead pump house.

Commissioner Colvard will be contacting Jim Kabrich, a Kohler representative at Yakima Generators, to schedule an evaluation of the current condition of the machine and recommendations. First Choice Electric and Power Systems West will be invited to attend.

Scada programming: RH2 Engineering has not reported back on a method of adjusting the SCADA control system at the Homestead pumphouse to resume pumping more slowly after an extended power outage to reduce the sudden drawdown of the aquifer. RH2 is also evaluating the cost of replacing the Homestead pump house control computer.

MIU / vault order status: MIU registers have arrived at HD Fowler. The electronic registers are critical to the meter read process and the failing units will be replaced prior to the first meter read process at the end of April. Additional meters, single and double vaults have been ordered.

Commissioner Colvard motioned to approve the purchase of 12 new meters, 2 Ford double vaults and 3 Ford single vaults for new 2023 customer meter installs and for future inventory, Commissioner Guimond seconded; motion passed.

PRV (pressure reducing valve): Routine but necessary recalibration has not been scheduled yet. It is expected to be done during the summer (2023).

Meeting adjourned at 11:20 am.

Next meeting – May 11, 2023 9:30 – 11:30 am DST

Minutes, March 9, 2023

Lake Wenatchee Water District

Commissioners’ Meeting Minutes

Location: Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Fred Guimond, John Colvard (quorum established)

Staff Present: Bruce Harris, Clerk

Guests Present: Barbara Harris, Craig Carney, Aubrey Davis, Helen Deems

Commissioner Guimond called the meeting to order at 9:30 am.

Commissioner Colvard moved to accept the minutes for the February 09, 2023, as written. Commissioner Guimond seconded; motion passed.

Public comments:

The commissioners discussed how public comments should be managed. Opinions expressed by the customers can be pertinent to water management or customer relations awareness so, it was decided that each comment will be managed on its own merit. Content and length of comment would be controlled as needed by the commissioners. This approach will be revisited if a more formal policy needs to be implemented.

The following comments from Jess and Susy Bevans were read into the record by Helen Deems since the Bevans’ were unable to attend personally:

“ This is concerning the water certificate request by Craig Carney for 3 water certificates for his plan to subdivide Lot 271718665005.

The Lester addition loop of 2 inch pipe is probably at maximum use right now. The addition of 3 homes would use more water that the 6 small cabins he was wanting to build last year. At the time it was determined there needed to be a study done to determine if the 2 inch line was enough. If there needs to be a new waterline put in for this subdivision to happen, we feel that the full cost from the study of feasibility to engineering to install should be Craig Carney’s responsibility.

The other question is – will there continue to be enough water to supply EXISTING customers. We were on CRITICAL shortage last year. Many more of the customers that were part time are now FULL time residents. Not just in the Lester Addition but the ENTIRE water district. There needs to be a study done about that before ANY MORE CERTIFICATES ARE ISSUED. The existing water district customers need to be guaranteed water before adding any new customers.

Thank You,

Jess and Susy Bevans”

Administrative

Clerk Report

Water Availability Requests (WAR) and Certificates (WAC)

Feb 23, 2023, the water district received a new water availability request from Craig Carney and Aubrey Davis to issue a water availability certificate for a short plat of parcel 271718665005 (2.29 acres total) which would subdivide the larger parcel into 3 new parcels and 1 existing parcel which currently has a single family residence. The three new parcels would be platted as supporting a single-family residence. The sub plat plan portrays two new meter connections at the end of Fir Road and one new connection along Lake Wenatchee Highway.

Much discussion led to Commissioner Colvard recommending that the district request a preliminary evaluation from RH2 engineering regarding the ability of the existing Fir Rd water main’s ability to adequately support the increased capacity requirements and recommended alternatives if needed to support the 3 new connections that would occur in the future as the lots are developed. The cost of the preliminary evaluation by RH2 Engineering would to be borne by the customer. The water availability certificate will not be issued until the review is complete, and any additional recommendations evaluated by the commissioners. In addition, any required water utility easement copies would need to be provided when requesting a new service installation.

Other new service connection: Status of the three currently active new service connections in Mt. Park were briefly discussed.

Water Leaks

There are currently no new leaks reported during the last month. When the snow clears and after the first April baseline read, the review of any possible leaking conditions will be evaluated and repaired.

One time meeting time change

September’s commissioner’s meeting (only) will be moved from September 14 (Thursday) to September 15 (Friday) – still at 9:30 am.

O&M and Payroll Warrants

Monthly financial reports: As of Feb 28, 2023, Treasurer’s balance sheet shows $40,596.04 in the general operating fund and $113,515.82 in the reserve fund. Imprest balance is $1,002.17.

Commissioner Guimond motioned to approve the financial reports as presented, Commissioner Colvard seconded; motion passed.

Customer aging status as of March 1, 2023:

60 days old- 9 customers @ ($836.00) total

90 days old- 3 customers @ ($293.06) total

Commissioner Colvard motioned to approve the O&M warrant for $4,043.97 Commissioner Guimond seconded; motion passed.

Commissioner Colvard motioned to approve payroll warrant for $1,104.00, Commissioner Guimond seconded; motion passed.

Operations

Generator update: The repairs on the Kohler backup generator has not been completed. First Choice Electric was able to install the replacement 480volt line breaker but was unable to achieve operational transfer of the generator’s power output to the Homestead pump house. They plan on contacting the manufacturer, Kohler, directly to determine the problem. The Interlocal Agreement with Chelan County and FEMA has been extended to give the time need to remedy the problem.

Scada programming: Commissioner Guimond had requested operator Cruickshank to work with RH2 Engineering to determine a method of adjusting the SCADA control system at the Homestead pumphouse to resume pumping more slowly after an extended power outage to reduce the sudden drawdown of the aquifer. RH2 has stated that there may be available options in modifying the software and will provide that information to the operator and estimated cost to accomplish through using SCADA. The operator was unable to attend the March meeting to provide an update.

MIU replacements: ECD, as of March 8, was April 7, 2023. These electronic registers are critical to the meter read process and are manufactured in Israel. They are replacements for failed units installed in the Whispering Pines Water System prior to the merger in 2012. They have been back ordered since August 2022 with HD Fowler. The delay is a direct result of the Covid-19 material shortage environment.

PRV (pressure reducing valve), Scada computer replacement and meter vault order: No update currently available.

Meeting adjourned at 10:35 am.

Next meeting – April 13, 2023 9:30 – 11:30 am DST

Lake Wenatchee Water District

Commissioners’ Meeting Minutes

Mar 09, 2023

Location: Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Fred Guimond, John Colvard (quorum established)

Staff Present: Bruce Harris, Clerk

Guests Present: Barbara Harris, Craig Carney, Aubrey Davis, Helen Deems

Commissioner Guimond called the meeting to order at 9:30 am.

Commissioner Colvard moved to accept the minutes for the February 09, 2023, as written. Commissioner Guimond seconded; motion passed.

Public comments:

The commissioners discussed how public comments should be managed. Opinions expressed by the customers can be pertinent to water management or customer relations awareness so, it was decided that each comment will be managed on its own merit. Content and length of comment would be controlled as needed by the commissioners. This approach will be revisited if a more formal policy needs to be implemented.

The following comments from Jess and Susy Bevans were read into the record by Helen Deems since the Bevans’ were unable to attend personally:

“ This is concerning the water certificate request by Craig Carney for 3 water certificates for his plan to subdivide Lot 271718665005.

The Lester addition loop of 2 inch pipe is probably at maximum use right now. The addition of 3 homes would use more water that the 6 small cabins he was wanting to build last year. At the time it was determined there needed to be a study done to determine if the 2 inch line was enough. If there needs to be a new waterline put in for this subdivision to happen, we feel that the full cost from the study of feasibility to engineering to install should be Craig Carney’s responsibility.

The other question is – will there continue to be enough water to supply EXISTING customers. We were on CRITICAL shortage last year. Many more of the customers that were part time are now FULL time residents. Not just in the Lester Addition but the ENTIRE water district. There needs to be a study done about that before ANY MORE CERTIFICATES ARE ISSUED. The existing water district customers need to be guaranteed water before adding any new customers.

Thank You,

Jess and Susy Bevans”

Administrative

Clerk Report

Water Availability Requests (WAR) and Certificates (WAC)

Feb 23, 2023, the water district received a new water availability request from Craig Carney and Aubrey Davis to issue a water availability certificate for a short plat of parcel 271718665005 (2.29 acres total) which would subdivide the larger parcel into 3 new parcels and 1 existing parcel which currently has a single family residence. The three new parcels would be platted as supporting a single-family residence. The sub plat plan portrays two new meter connections at the end of Fir Road and one new connection along Lake Wenatchee Highway.

Much discussion led to Commissioner Colvard recommending that the district request a preliminary evaluation from RH2 engineering regarding the ability of the existing Fir Rd water main’s ability to adequately support the increased capacity requirements and recommended alternatives if needed to support the 3 new connections that would occur in the future as the lots are developed. The cost of the preliminary evaluation by RH2 Engineering would to be borne by the customer. The water availability certificate will not be issued until the review is complete, and any additional recommendations evaluated by the commissioners. In addition, any required water utility easement copies would need to be provided when requesting a new service installation.

Other new service connection: Status of the three currently active new service connections in Mt. Park were briefly discussed.

Water Leaks

There are currently no new leaks reported during the last month. When the snow clears and after the first April baseline read, the review of any possible leaking conditions will be evaluated and repaired.

One time meeting time change

September’s commissioner’s meeting (only) will be moved from September 14 (Thursday) to September 15 (Friday) – still at 9:30 am.

O&M and Payroll Warrants

Monthly financial reports: As of Feb 28, 2023, Treasurer’s balance sheet shows $40,596.04 in the general operating fund and $113,515.82 in the reserve fund. Imprest balance is $1,002.17.

Commissioner Guimond motioned to approve the financial reports as presented, Commissioner Colvard seconded; motion passed.

Customer aging status as of March 1, 2023:

60 days old- 9 customers @ ($836.00) total

90 days old- 3 customers @ ($293.06) total

Commissioner Colvard motioned to approve the O&M warrant for $4,043.97 Commissioner Guimond seconded; motion passed.

Commissioner Colvard motioned to approve payroll warrant for $1,104.00, Commissioner Guimond seconded; motion passed.

Operations

Generator update: The repairs on the Kohler backup generator has not been completed. First Choice Electric was able to install the replacement 480volt line breaker but was unable to achieve operational transfer of the generator’s power output to the Homestead pump house. They plan on contacting the manufacturer, Kohler, directly to determine the problem. The Interlocal Agreement with Chelan County and FEMA has been extended to give the time need to remedy the problem.

Scada programming: Commissioner Guimond had requested operator Cruickshank to work with RH2 Engineering to determine a method of adjusting the SCADA control system at the Homestead pumphouse to resume pumping more slowly after an extended power outage to reduce the sudden drawdown of the aquifer. RH2 has stated that there may be available options in modifying the software and will provide that information to the operator and estimated cost to accomplish through using SCADA. The operator was unable to attend the March meeting to provide an update.

MIU replacements: ECD, as of March 8, was April 7, 2023. These electronic registers are critical to the meter read process and are manufactured in Israel. They are replacements for failed units installed in the Whispering Pines Water System prior to the merger in 2012. They have been back ordered since August 2022 with HD Fowler. The delay is a direct result of the Covid-19 material shortage environment.

PRV (pressure reducing valve), Scada computer replacement and meter vault order: No update currently available.

Meeting adjourned at 10:35 am.

Next meeting – April 13, 2023 9:30 – 11:30 am DST

Minutes, February 9, 2023

Lake Wenatchee Water District

Commissioners’ Meeting Minutes

Feb 09, 2023

9:30 am

Location: Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Fred Guimond (via zoom), John Colvard, Erin Colwell

Staff Present: Charlie Cruickshank, Operator; Bruce Harris, Clerk

Guests Present: Barbara Harris

Commissioner Colvard called the meeting to order at 9:40 am.

Commissioner Colvard moved to accept the minutes for the January 12, 2023, as written. Commissioner Colwell seconded; motion passed.

Public comments: None

The commissioners discussed how public comments can better managed. The subject will be reviewed again at the next meeting.

Administrative

Clerk Report

Training: The required new commissioner training has been completed by the LWWD commissioners for Open Public Records (RCW 42.56), Open Public Meetings (RCW 42.30) and Records Retention/Management (RCW 40.14).

Water Availability Requests (WAR) and Certificates (WAC): No new requests have been received. There are currently four new installation service requests (three in Mt. Park and one on Brown Road) for new meter/vault installations to be done this spring, 2023. Clerk Harris has also notified the owner of parcel 271718430100 that his water availability certificate was approved at the Jan 12, 2023, LWWD commissioners meeting. This was a requirement of the Chelan County Planning Department prior to completing the short plat.

Leaks: No new leaks have been reported during January 2023.

Water Facilities Inventory (WFI): Washington State Department of Health has asked for an update to the annual LWWD WFI by March 15, 2023.

Ipage email client set up and Zoom

Individual client setup of the LWWD staff email accounts have been completed and tested. Zoom communications testing will be completed on the afternoon of the commissioner’s meeting. Since Zoom communication meeting software is a new purchase, all personnel felt it be well advised to test the link before anticipated travel out of the area.

CVB Signature Cards

Cashmere Valley Bank is finishing up on the authorized signatures for LWWD. This usually occurs at the beginning of the year when new commissioners start their term in office.

Capital projects planning for 2023

A discussion was started to understand and prioritize upcoming projects and research what advanced planning was necessary. The items to explore are:

Completion of the Kohler standby generator: Finalizing tasks and possible funding if needed.

Installation of meter/vaults: Start planning on how to utilize the limited meter/vaults in inventory and what additional components need to be ordered soon. Both new and replacement parts for meter/vaults are becoming less available.

PRV calibrations: Could be viewed as maintenance, but because of the cost needs to be included in the cash flow planning for this year.

Upgrade the Homestead pumphouse computer (not identified in the 2023 budget): It has been seven years since the original laptop computer was installed to run SCADA which is used to monitor and control the entire system operation. RH2 has recommended replacement with an upgraded model to handle newer software. Operator Cruickshank will explore this further with RH2 to understand the cost impact and integration into the possible change to SCADA programming for changing the pump control after extended power outages.

Replace meter reading laptop and associated equipment (not in the 2023 budget): This was brought up because of the age of the computer reading equipment used to gather water usage data. The Win 7 Operating System software is no longer supported by Microsoft on the laptop itself. The clerk will explore what the impact might be – no timeline.

Approve O&M and Payroll Warrants

Monthly financial reports: As of Jan 31, 2023, Treasurer’s Report shows $43,898.47 in the general operating fund and $113,515.82 in the reserve fund. Imprest balance is $489.05.

Commissioner Colvard motioned to approve the financial reports as presented, Commissioner Guimond seconded; motion passed.

Commissioner Colvard motioned to approve the O&M warrant for $6,276.75. Commissioner Guimond seconded; motion passed.

Commissioner Colvard motioned to approve payroll warrant for $1,575.00, Commissioner Colwell seconded; motion passed.

Operations

Commissioner Guimond had request operator Cruickshank to work with RH2 Engineering to determine a method of adjusting the SCADA control system at the Homestead pumphouse to resume pumping more slowly after an extended power outage to reduce the sudden drawdown of the aquifer. RH2 has stated that there may be available options in modifying the software and will provide that information to the operator and estimated cost to accomplish through using SCADA.

MIU replacements: Still on back-order since early fall of 2022 with HD Fowler.

Generator update: The repairs on the Kohler backup generator has not been completed. First Choice Electric has been overwhelmed with the loss of employees and heavy workload but has committed to getting it done within two weeks.

Meeting adjourned at 10:35 am.

Next meeting on Thursday, March 9, 2023, at 9:30 am.

Minutes, Dec 08, 2022

Lake Wenatchee Water District

Commissioners’ Meeting Minutes

Dec 8, 2022

9:30 am

Location: Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Fred Guimond, Bruce Harris (Quorum Present)

Staff Present: Charlie Cruickshank, Operator; Bruce Harris, Clerk

Guests Present: Barbara Harris, Carol Kasper, Allan Warman, Cleve Borth

Commissioner Guimond called the meeting to order at 9:40 am.

Commissioner Guimond moved to accept the minutes for the November 10, 2022. Commissioners’ meeting as submitted, seconded by Commissioner Harris, motion carried.

No public comments

Administrative

Monthly financial reports: As of November 30, 2022, Treasurer’s Report shows $40,529.64 in the general operating fund and $111,015.82 in the reserve fund. Imprest balance is $888.41.

Commissioner Guimond motioned to approve the October financial reports as presented, Commissioner Harris seconded, motion passed.

Commissioner Harris motioned to approve the O&M warrant for $4195.41 plus an additional $266.57 for Chelan PUD, Commissioner Guimond seconded, motion passed

Commissioner Guimond motioned to approve payroll warrant for $1009.00, Commissioner Harris seconded, motion passed.

Commissioner Search: Allan Warman attended meeting and expressed interest in commissioner position. Clerk Harris will check with Chelan County Auditor to determine if he is eligible, since his principal residence is outside the water district boundaries.

Zoom communications: Commissioners approved the purchase of a Zoom membership for approximately $150.00 per year.

Clerk Report

New Water Service Connections and Water Availability Certificates (WAC):

New water service request from the owner of parcel 271614700055 (Mountain Park) was submitted. The LID of $13,000 was paid by previous owner. Received $2500.00 deposit for new meter installation in the spring when the snow is gone. Clerk Harris will notify customer of approval.

Commissioner Guimond motioned to approve the new service requests for parcel 271614700055, Commissioner Harris seconded, motion passed.

Another new water service request from the property owner of parcel 271614700030 in Mountain Park was submitted to the district. Received a deposit of $13,000 for new connection and $2500.00 for meter installation in the spring when snow is gone. Since all Mountain Park water LID members have either connected or refused water service, adjoining parcel 271614700030 has asked to have the one remaining connection under the class B designation. Clerk Harris will notify the customer of approval.

Commissioner Guimond motioned to approve the new service requests for parcel 271614700030, Commissioner Harris seconded, motion passed.

Water availability request from customer account #1037 in Whispering Pines on Maple Drive was approved to change designation of a ADU to SFR. Clerk Harris will email Water Availability Certificate to owner.

Commissioner Harris motioned to approve the Water Availability Certificate for parcel 271718925200 with restsruictiion that there will be no additional water use infrastructure added under this certificate, Commissioner Guimond seconded, motion passed.

Once the above three connections are completed, the Mountain Park independent west portion of the Lake Wenatchee Water System will be full at 14 connections, with no additional connections available until a redesign is initiated.

Operations

Leaks:

There was a large leak in Mountain Park on parcel 271614700121. The water has been turned off at the meter. Clerk Harris will communicate with owner to not turn on the water until a plumber is on sight to determine and fix the leak.

Generator: The startup load testing for the repaired Kohler 38KW backup generator was performed on November 7, 2022. The Electrical Installer determined that there was still a failed circuit breaker on the generator panel controlling the output to the pump house itself. He will be ordering a replacement breaker prior to the next test. When the load test is successful, the Interlocal Agreement with Chelan County and FEMA will be closed on the supporting grant.

Replacement Power Feed to Telemetry Pole: Leavenworth Electric will backfill around new power pole in the spring when the snow is gone.

MIU replacements: Still on back-order with HD Fowler.

Snow Plowing Report: Snow removal by Leavenworth Electric is satisfactory according to Operator Cruikshank. Commissioner Guimond notified Mr. Sarabia that he did not get the contract to remove snow.

Meeting adjourned at 11:20 am.

Next meeting on Thursday, January 12, 2022, at 9:30 am.

Minutes, November 10, 2022

Lake Wenatchee Water District

Commissioners’ Meeting Minutes

Nov 10, 2022

12:30 pm

Location: Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Fred Guimond (via phone), Bruce Harris (Quorum Present)

Staff Present: Charlie Cruickshank, Operator; Bruce Harris, clerk

Guests Present: Barbara Harris

Commissioner Harris called the meeting to order at 12:30 pm.

Commissioner Guimond moved to accept the minutes for the October 14, 2022 Commissioners’ meeting as submitted, seconded by Commissioner Harris, motion carried.

No public comments

Administrative

Monthly financial reports: As of October 31, 2022, Treasurer’s Report shows $36,341.08 in the general fund and $102,537.07 in the reserve fund for a total of $138,878.15. Imprest balance is $909.41.

Commissioner Guimond motioned to approve the October financial reports as presented, Commissioner Harris seconded, motion passed.

Commissioner Harris motioned to approve the O&M warrant for $18,866.61, Commissioner Guimond seconded, motion passed

Commissioner Guimond motioned to approve payroll warrant for $1,414.00, Commissioner Harris seconded, motion passed.

Clerk Report

Water Sulfur smell: Several customers had complained of a sulfur smell in the water during October. This was traced back to a partial clogging of the chlorine injector tubing. Chlorine is used to mitigate the effect of the sulfur smell in the well water. Even though the smell can sometimes be noticeable, it does not affect the safety of the water.

New Service Connections and Water Availability Certificates (WAC): No new WAC’s or Water Availability requests were received in October.

Meter MIU’s: Twelve MIU’s (meter information units) to replace those with expired batteries on still on back order from the supplier.

Operations

Generator: The startup load testing for the repaired Kohler 38KW backup generator was performed on November 7, 2022. The Electrical Installer determined that there was still a failed circuit breaker on the generator panel controlling the output to the pump house itself. He will be ordering a replacement breaker prior to the next test. When the load test is successful, the Interlocal Agreement with Chelan County and FEMA will be closed on the supporting grant.

Replacement Power Feed to Telemetry Pole: Chelan PUD was able to finish the connection of the newly installed underground AC feed to the telemetry device that coordinates the communications between the reservoirs, wells, and pump houses. This replaces the solar battery charging process that was failing to provide consistent power to the transmitter/receiver. A huge thanks to John and Kathleen Colvard for providing extension cord power to the unit for the last couple of months while the construction took place.

Snow removal: The 2022-2023 winter season for snow removal has been secured.

Commissioner Harris motioned to approve the Leavenworth Electric and Excavation’s bid for the 2022/2023 snow removal season at the three pumphouse locations, Commissioner Guimond seconded, motion passed

Meeting adjourned at 1:47 pm.

** NEW COMMISSIONER MEETING TIME FROM DECEMBER 08, 2022, FORWARD **

Next meeting on Thursday, December 08, 2022, at 9:30 am.