Minutes, August 7, 2017

Lake Wenatchee Water District

 Aug 07, 2017

Station 91

Commissioners Present: Commissioner Bonnie Klasell, Commissioner Bruce Harris

Staff Present: Clerk – Elaine Kinney; Bookkeeper – Stanley Ornellas

Guests Present: Barb Harris, Cleve Borth

Commissioner Harris called the meeting to order at 9:55 am. Bruce stated that the meeting was moved from Thursday to Monday to make the necessary decisions about the Clerk’s replacement and equipment location.

Commissioner Harris motioned to waive the reading of the July 13, 2017 minutes and accept as written, Commissioner Klasell seconded, motion passed.

Administrative

Clerk Replacement and office equipment location: Bookkeeper Ornellas is resigning his position because he sold his property and is moving out of the area. Commissioner Klasell proposed that she take over the billing duties after her tenure as Commissioner has expired.  It was discussed.  The clerk will do the billing until that can happen and train Commissioner Klasell on the billing.  The clerk will use her personal printer and the district laptop to perform duties and Commissioner Klasell will take the district computer  to her office.

Commissioner Klasell moved to pay the clerk 20 cents per sheet to print District items, Commissioner Harris seconded, passed.

Cleve Borth attended the meeting to give a history of the easements for the Lake Wenatchee well and storage tank on the Dickinson property.

Barnard Creek Dam removal: Trout Unlimited will oversee the removal of the dam. Mike Dickinson estimated a charge of $500.00. Permit fees are additional. It has not been decided who will remove the dam until the deconstruction has been bided out.

Bookkeeper Ornellas presented the reconciled Treasurer’s Report for July 2017. As of 7/31/17 our funds are $58,792.65 at the County.

$35,564.41 in payments were received in June for the LID, our balance in the LID account is now $512,541.12

Commissioner Klasell moved to sign the O&M warrant in the amount of $3224.40, Commissioner Harris seconded, motioned passed

Commissioner Harris moved to sign the July payroll warrant for $678.00, Commissioner Klasell seconded, motion passed.

Commissioner Harris proposed that we add the hookup fee voted on by the Commissioners to our Procedure and Operation document. Commissioner Klasell agreed.

Operations

The operator could not attend the meeting, so there were no operation updates.

Commissioner Harris adjourned the meeting at 11:15 am.

Next meeting is Sep 14, 2017

Minutes, June 8 2017

Lake Wenatchee Water District

June 8, 2017

Station 91

Commissioners Present: Commissioner Bonnie Klasell, Commissioner Bruce Harris 

Staff PresentClerk – Elaine Kinney; Bookkeeper – Stanley Ornellas

Guests PresentBarb Harris, Barb Dickinson, Mike Dickinson

Commissioner Harris called the meeting to order at 9:55 am

Commissioner Harris motioned to waive the reading of the May 11, 2017 minutes and accept as written, Commissioner Klasell seconded, motion passed.

Public Comments:  Barb and Mike Dickinson came to the meeting to protest the assessment on the property owned by several Dickinson family members where the Two Rivers Sand and Gravel office is located.  The whole LID process was explained to both of them and the Commissioners pointed out that there is nothing that can be done since the opportunity to request opt-out status for the LWWD LID #1 had closed on March 23, 2012.

Administrative

Barnard Creek dam:  Trout Unlimited has taken over the project of removing the dam.

Commissioner replacements:  No one has  placed their name on the election candidate form for any of the three open LWWD positions.  The sign up for the November election will open again June 13-15 because there are still several posts vacant.

Clerk Transition status:  The transition is going well.  The move to Leo’s office was planned today but postponed until the rain has stopped.

Small works Roster:  The clerk will place the ad in the Leavenworth Echo.

Commissioner Klasell motioned to sign Resolution 2017-6-8 to update the LWWD Administrative and Operation Directives and the Financial Policy, Commissioner Harris seconded. 

Bookkeeper Ornellas presented the reconciled Treasurer’s Report for May 2017.  As of 5/31/17 our funds are $58,034.60 at the County. The Imprest balance is $487.02. Imprest expenditures for April totaled $12.98 for windowed envelopes.

$66,411.54 in payments were received in May for the LID, our balance in the LID account is now $446,916.80.

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,980.02 Commissioner Harris seconded; motion passed.  

Commissioner Klasell moved to sign the May payroll warrant for $840.50; Commissioner Harris seconded, motion passed. 

 

Operations

The operator was not able to attend the commissioners meeting this month so there were no operation updates.  The operator submitted the Consumer Confidence Report (CCR) and the Water Usage Efficiency (WUE) report for approval.

Commissioner Harris moved to approve the reports for submittal to DOH (WUE & CCR) and our customers (CCR), Commissioner Klasell seconded.

The clerk and bookkeeper will email the reports to those customers with emails and by mail to those who we do not have email addresses for.

Brown Road Ditch:  Nothing further has been done by the county.

Commissioner Harris adjourned the meeting at 11:58 pm

Next meeting is July 13, 2017

 

Minutes, May 11, 2017

Lake Wenatchee Water District

May 11, 2017

Station 91

Commissioners Present: Commissioner Bonnie Klasell, Commissioner Bruce Harris

Staff Present: Clerk – Elaine Kinney; Bookkeeper – Stanley Ornellas

Guests Present: Barb Harris

Commissioner Harris called the meeting to order at 9:55 am

Commissioner Harris motioned to waive the reading of the April 13, 2017 minutes and accept as written, Commissioner Klasell seconded, motion passed.

Public Comments:  There were no public comments.

Administrative

Comprehensive Plan Acceptance:  LWWD is currently waiting for a response from RH2 regarding the required coliform monitoring plan.  Charlie will be coordinating with Ryan Peterson to see if the current plan is sufficient.

Barnard Creek dam:  The customer near the Lester Addition dam would like it removed.  After meeting with Cody Gillin of Trout Unlimited, they will obtain the necessary permits for the job, plan construction tasks and attempt to obtain grants or funding to complete the task of removing both the Whispering Pines dam and the Lester Addition dam.  Gillin indicated that there is money available to obtain funding for the project.  The work may not be done this year if funding and permits cannot be obtained in time.  Otherwise, it will be delayed until next year.

Commissioner replacements:  No one has volunteered.  The sign up for the November election is Monday through Friday of the week of May15th.

Clerk Transition status:  Commissioner Klasell will set up am email account for the new billing employee of billing@lakewenatcheewaterdistrict.org.

Commissioner Klasell motioned to authorize the clerk and bookkeeper to open a PO Box, Commissioner Harris seconded.

Commissioner Klasell motioned to sign Resolution 2017-5-11A to update the authorized signers on behalf of the LWWD, Commissioner Harris seconded.

Commissioner Klasell motioned to sign Resolution 2017-5-11B to increase the hourly rate of pay for the Administrative clerk, Commissioner Harris seconded.

Commissioner Klasell motioned to sign Resolution 2017-5-11C to engage a bookkeeper to assist with the administrative and clerical duties of the district, Commissioner Harris seconded.

Commissioner Klasell motioned to update our record retention policy to match the Washington State archived record retention policy, Commissioner Harris seconded.

Bookkeeper Ornellas presented the reconciled Treasurer’s Report for April 2017.  As of 4/30/17 our funds are $48,853.99 at the County. The Imprest balance is $368.70. Imprest expenditures for April totaled $104.55; $77.80 for postage and mileage of $26.75.

Accounts Receivable: $1,018.43 60 days past due; $2,556.03 over 90 days past due.  This includes the 2 parcels on which we have placed liens. All other customers are current.

Receipts for the LID occurred in April; the balance in the LID account is $380,505.59.

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,697.92 Commissioner Harris seconded; motion passed.

 

Operations

The operator was not present due to an emergency so there were no operation updates.

Commissioner Harris adjourned the meeting at 12:00 pm

Next meeting is June 8, 2017

 

Minutes, April 13, 2017

          Lake Wenatchee Water District

April 13, 2017

Station 91

Commissioners Present: Commissioner Bonnie Klasell, Commissioner Bruce Harris (via Skype)

Staff Present: Clerk – Elaine Kinney; Operator – Charlie Cruickshank

Guests Present: Barb Harris(via Skype)

Commissioner Klasell called the meeting to order at 10:03 am

Commissioner Klasell motioned to waive the reading of the March 9, 2017 minutes and accept as written, Commissioner Harris seconded, motion passed.

Public Comments:  There were no public comments.

Administrative

Comp. plan update:  Because of the meter situation, Ryan felt that we should wait a year to update the Comprehensive Plan and the Dept. of Health (DOH) agreed.  Commissioner Harris requested that Charlie update our coliform testing program documentation so we could update our policy and send a copy to the DOH.

Barnard Creek Dam:  Commissioner Klasell motioned to have Commissioner Harris contact the current owner of the property to see if they would like to keep the dam for their personal use or have LWWD remove it.  If they don’t want to keep it, Commissioner Harris will work with a qualified agency to remove the dam with a spending limit of $1500.00.  Commissioner Harris seconded.

Customer account status:  All accounts are current except for the two properties with liens.

Contract review for clerk replacement: Commissioner Klasell motioned to submit the contract to Stanley Ornellas for his acceptance, Commissioner Harris seconded.

North Shore abandoned fire hydrant: Commissioner Klasell motioned to have the fire hydrant removed, Commissioner Harris seconded.

New connection application:  Commissioner Klasell motioned to adopt a $13,000.00 connection fee with the meter, vault and installation additional, Commissioner Harris seconded.

Commissioner Klasell discussed the reconciled Treasurer’s Report for March 2017.  As of 3/31/17 our funds are $50,612.59 at the County. The Imprest balance is $ 500.00. There were no Imprest expenditures for March.

Clerk Kinney and Commissioner Klasell both submitted mileage reimbursement requests for $26.75 each

Accounts Receivable: $503.56 60 days past due; $2,052.45 over 90 days past due.  These are from the 2 parcels we have placed liens. All other customers are current.

No additional payments for the LID were received in March; the balance in the LID account remains $327,971.75.

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,431.85 Commissioner Harris seconded; motion passed.

Commissioner Klasell moved to sign the CPF warrant in the amount of $263.94. Commissioner Harris seconded; motion passed.

 Commissioner Klasell moved to sign the March payroll warrant for $857.00; Commissioner Harris seconded, motion passed.

Commissioner Klasell moved to raise clerk Kinney’s salary to $25.00/hr effective May 1st, Commissioner Harris seconded

 

Operations

Brown Road Flooding:  Our operator feels it is the County’s responsibility to repair the drainage ditch on the east side of Brown Road.  Since the District’s water pipe is in danger of exposure each spring, the possibility of putting a CDF layer over the pipe before the county fills in the ditch will be explored.  Commissioner Harris will meet with the County and our operator in a few weeks to discuss the issue when all melt has completed.

DMMR testing:  There are 5 meters that are not communicating with the reading software.  Master Meter will try and meet with the clerk to solve the issue.

Commissioner Klasell adjourned the meeting at 12:05 pm

Next meeting is May 11, 2017

 

Minutes, March 9, 2017

Lake Wenatchee Water District

March 9, 2017

Station 91

Commissioners Present: Commissioner Bonnie Klasell, Commissioner Bruce Harris (via Skype)

Staff Present: Clerk – Elaine Kinney; Operator – Charlie Cruickshank

Guests Present: Stanley Ornellas, Barb Harris(via Skype)

Commissioner Klasell called the meeting to order at 10:00 am

Commissioner Klasell motioned to waive the reading of the February 9, 2017 minutes and accept as written, Commissioner Harris seconded, motion passed.

Public Comments:  There were no public comments.

Administrative

Lester Addition dam on Barnard Creek:  Charlie felt that leaving the dam as is will be no threat to the surrounding properties.  He felt we could leave it as is.  Before the clerk informs Wimmers of our decision, Commissioner Harris will contact Marc Marquis for the legal implications of doing so.  The Wimmers originally contacted the district in February 2017 about the disposition of the dam.

LWWD customer account status:  All of the delinquent accounts have been paid except the two properties that the district has liens on.

Clerk replacement:  Stanley Ornellas, a candidate for billing contractor, was present.  The Commissioners explained their expectations of the position, duties, equipment placement, and physical files.   The Commissioners will prepare a contract and present it to him for consideration.

Commissioner Harris motioned that we prepare a contract to submit to Stanley Ornellas, for a billing contractor to handle accounts receivable and accounts payable to start on May 1, 2017, Commissioner Klasell seconded, passed.

Commissioner Klasell discussed the reconciled Treasurer’s Report for February 2017.  As of 1/31/17 our funds are $48,243.66 at the County. The Imprest balance is $ 89.13. Imprest Expenditures for February were $111.51 to reimburse Commissioner Klasell, $68.00 postage and 255.34 for our annual iPage website renewal.

Accounts Receivable: $1012.05 is 60 days past due; $1040.40 is over 90 days past due.  These are from the 2 parcels we have placed liens. All other customers are current.

$24,522.67 in payments were received in February for the LID; the balance in the LID accountis $327,971.75.

Commissioner Klasell moved to sign the O&M warrant in the amount of $6,940.49 Commissioner Harris seconded; motion passed.

Commissioner Klasell moved to sign the February payroll warrant for$720.50; Commissioner Harris seconded, motion passed.

Operations

The clerk reported that the new battery in the DMMR seems to be functioning better.  She will try and activate the meters that are not sending a signal.

Frozen line on Maple Drive:  As far as Charlie knows the line is still frozen.  The clerk will contact the customer affected to see if it has thawed.

Charlie reported that there was a customer in the Mountain Park water system who had very low water pressure.  Mike Dickinson reported that there was a leak at the Sonker property.  He turned the meter off and the clerk contacted the Sonker’s who plan on contacting Mike to fix the problem when the snow has melted.

Commissioner Klasell adjourned the meeting at12:15 pm

Next meeting is April 13, 2017

Minutes, February 9 2017

Lake Wenatchee Water District
February 9, 2017
Station 91
Commissioners Present:Commissioner Bonnie Klasell, Commissioner Bruce Harris
Staff Present  Clerk – Elaine Kinney; Operator – Charlie Cruickshank
Guests Present:  Barb Harris, John Klasell
Commissioner Harris called the meeting to order at 11:00am
Commissioner motioned to waive the reading of the January 12, 2017 minutes and accept as written, Commissioner Klasell seconded, passed.
Public Comments: There were no public comments.
Administrative
Frozen main line: Charlie discussed the frozen line on Maple Drive. The Commissioners
discussed compensation for customers affected by our frozen main line.
Commissioner Klasell motioned to add a change to the Districts policy to authorize a credit for the base rate for any months affected by the frozen main line, provided that it has been verified by our system operator, Commissioner Harris seconded, passed
.
Charlie also reported that there is a frozen service line beyond our meter on North Shore Drive.
LWWD Customer delinquent situation: The clerk will contact the one customer that is very delinquent by phone before the property has a lien placed against it.
Commissioner Klasell discussed the reconciled Treasurer’s Report for January 2017. As of 1/31/17 our funds are $51,571.80 at the County. The Imprest balance is $ 385.19.
$214.37 is due for iPage annual renewal plus Commissioner Klasell will be reimbursed $99.66 for the 2016 FUTA tax, and $11.95 for the 2016 1099s.
Accounts Receivable: $1,236.13is 60 days past due; $1,204.20 is over 90 days past due. We have filed liens on 2 parcels, no payment from either parcel. Our attorney, Marc Marquis, advised we should continue letting the balances grow until the property owner comes forward to discuss repayment. At that time, the District at their discretion could opt to waive all or portions of the late fees as a show of good will. If the property owner never comes forward just keep tacking on the late fee charges with an updated annual lien. The District would recover all amounts when the property sells or is foreclosed.
No LID payments were received in January; the balance in the LID account remains
$303,449.08
Commissioner Klasell moved to sign the O&M warrant in the amount of $3,123.98 ;
Commissioner Harris seconded; motion passed
.
Commissioner Klasell moved to sign the CPF warrant in the amount of $633.45; Commissioner Harris seconded; motion passed
.
Commissioner Klasell moved to sign the January payroll warrant for $813.00; Commissioner Harris seconded; motion passed.
 
Operations
Elaine reported about the DMMR. The meters were read on Feb. 1. There are still 9 meters with a zero read. That is 5 less than before the radio read units were replaced.
Charlie reported the SCADA did not activate the boost er pumps in the combined facility which turn on to fill the WP storage tank. Charlie had to activate them manually. Since this is a random pattern, it is hard to pin down why SCADA is acting this way. Charlie will continue to observe SCADAs responses for patterns that might identify the problem. He will also contact RH2 for support when necessary.
Commissioner Harris adjourned the meeting at 12:40pm
Next meeting is March 9, 2017

Minutes, January 12, 2017

Lake Wenatchee Water District

January 12, 2017

Station 91

Commissioners Present:  Commissioner Bonnie Klasell, Commissioner Bruce Harris

Staff Present Clerk – Elaine Kinney; Operator – Charlie Cruickshank

Guests Present Barb Harris

Commissioner Harris called the meeting to order at 10:00 am

Commissioner motioned to waive the reading of the December 14, 2016 minutes and accept as written, Commissioner Klasell seconded, passed. 

Public Comments:  There were no public comments.

Administrative

Commissioner Klasell moved to appoint Bruce Harris President for 2017 and sign supporting Resolution 1-12A; Commissioner Harris seconded, motion passed. 

Commissioner Harris moved to appoint Bonnie Klasell Secretary for 2017 and sign supporting Resolution 1-12B; Commissioner Klasell seconded, motion passed.

Commissioner Klasell moved to sign RH2’s contract to prepare the 2017 Comprehensive water system plan update for $30,046.00, Commissioner Harris seconded, motion passed. 

December Project Walkthrough:  Charlie reported that everything went well.  Karen Klocke was satisfied by the work that was done.

LWWD customer account status:  The overdue accounts were discussed.  The clerk was directed to take further action for one customer.

Clerk Replacement Options:  Commissioner Klasell proposed replacing the desktop computer with a  laptop to be used by the clerk along with a portable filing cabinet to keep current documents.  The clerk would use her own printer and would be compensated.  Further investigation needs to be done on the issue including contacting Quickwater to see if it’s program will run using Windows 10.

Commissioner Klasell motioned to sign Resolution 2017-1-12C adopting the 2017 budget; Commissioner Harris seconded, motion passed. 

Commissioner Klasell discussed the reconciled Treasurer’s Report for December 2016.  As of 12/31/16 our funds are $45,546.44 at the County.  The Imprest balance is $ 465.22. Imprest expenditures were 4.98 Verizon late fees, $29.80 postage.  Mileage was authorized for E. Kinney in the amount of 68.04 for meter reading 2016.  Also, iPage annual renewal is in February for $238.35, the Commissioners authorized payment for this from our Imprest acct. via the debit card.

Accounts Receivable: $1,638.67 is 60 days past due; $1,204.20 is over 90 days past due.  We have filed liens on 2 parcels, no payment from either parcel.

No LID payments were received in December; the balance in the LID account remains $303,449.08

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,352.81; Commissioner Harris seconded; motion passed.  

Commissioner Klasell moved to sign the November payroll warrant for $673.00; Commissioner Harris seconded, motion passed. 

Operations

Charlie asked that both Commissioners brainstorm a way to make the solar system in Lester Addition movable up and down the pole so snow could be removed from the solar panels and the batteries can be replaced without having to hire a lift devise to do the job.

The overfill alarm for the LW well has been triggered two times over the last month.  Charlie does not believe that it is actually overfilling and will investigate further.  The possibility of ice buildup could be the issue.

Commissioner Harris adjourned that meeting at 12:00pm. Next meeting is Feb 9, 2017

Minutes, December 14, 2016

                                                    Lake Wenatchee Water District

December 14, 2016

Station 91

Commissioners Present:  Commissioner Bonnie Klasell, Commissioner Bruce Harris

Staff Present:  Clerk – Elaine Kinney; Operator – Charlie Cruickshank

Guests Present:  Barb Harris, Ryan Peterson – RH2, Karen Klocke, DOH

Commissioner Harris called the meeting to order at 9:55 am

Commissioner motioned to waive the reading of the minutes and accept as written, Commissioner Klasell seconded, passed.

Public Comments:  There were no public comments.

Administrative

2017 Comprehensive Plan Update:  Ryan Peterson from RH2 reported that the current plan needs to be updated by May 11, 2017.  We can either develop a Small Water Management plan or update the existing Comprehensive Plan.  Ryan reported that there would not be much of a difference in cost.

Commissioner Klasell motioned to proceed with having an update to the existing Comprehensive Plan as opposed to a small water system management plan.;  Commissioner Harris seconded.  Ryan Peterson from RH2 will work up a contract proposal for approval at the next meeting.

Loan closeout/Project overview: Karen Klocke asked a series of questions about the construction process; after the commissioners meeting, Karen Klocke will view the project sites with Charlie and take documentation pictures

2017 Budget discussion was tabled until the Jan. meeting.

Commissioner Klasell motioned to sign Resolution 2016-12-14 adopting a cross-connection rule; Commissioner Harris seconded.

Lien Status:  The District has not heard anything from those properties that have had liens applied.

Commissioner Klasell discussed the reconciled Treasurer’s Report for November 2016.  As of 11/30/16 our funds are $43879.40 at the County.  The Imprest balance is $ 500.00

Accounts Receivable shows $1390.42 over 60 days past due.

We received $4,562.46 in LID payments in November; the balance in the LID payments is now $303,449.08

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,063.59; Commissioner Harris seconded; motion passed.

Commissioner Klasell moved to sign the November payroll warrant for $838.00; Commissioner Harris seconded, motion passed.

 Operations

LWW tank antenna tower:  Charlie reported that the new backup battery has been installed.  He discussed the possibility of putting the solar unit on a pulley system so it can be lowered to change the solar batteries and would not require a hoist lift.

Fir Drive Leak:  The leak has been fixed and the line capped.  The leak was a result of a stand pipe leaking.  The Commissioners felt that the line should remain capped with no new stand pipe installed.

2016 Sanitation Survey:  The district has submitted a plan to the DOH for addressing the issue of the Brown Road well manhole drainage. The plan has been accepted by the DOH. The intent is to do the work when spring arrives.

The clerk reported that all customers that were delinquent have paid or partially paid their bills except two customers.

Commissioner Harris adjourned that meeting at 11:40

 

 

Minutes, November 10, 2016

                                                    Lake Wenatchee Water District

November 10, 2016

Station 91

Commissioners Present:  Commissioner Bonnie Klasell, Commissioner – Bruce Harris (phone)

Staff Present:  Clerk – Elaine Kinney; Operator – Charlie Cruickshank

Guests Present:  Barb Harris (phone)

Commissioner Klasell opened the meeting at 10:05 am and established a quorum.

Commissioner Klasell motioned to waive the reading of the October 20 regular meeting minutes and accept as written, Commissioner Harris seconded, passed.

Public Comments:  There were no public comments.

Administrative

LWWD Ops and Directives Resolution was motioned and seconded and approved with the final changes in Section 4, paragraph D (Insurance bonding) to be included.

Notification of lien status was sent to two customers a week ago by the clerk.

The gravel reimbursement request from Don Levitt was determined to be a Chelan county issue, not a water district responsibility.  A letter will be sent by the clerk to the customer notifying him of this determination.

The office relocation was discussed and tabled until more information can be evaluated.

Commissioner Klasell discussed the reconciled Treasurer’s Report for October 2016.  As of 10/31/16 our funds are $42,767.95 at the County.  There was an oversight at the County and our 10/20 checks weren’t mailed to us until 11/3. However, they have been deducted from the 10/31 balance. The Imprest balance is $ 186.22  Imprest expenditures were $73.44 for mileage, $68 postage, $148 for lien recording, $11.48 to HD Fowler.

Accounts Receivable shows $2,486.98 past due.

DWSRF Loans – Final A19 was submitted last month. Commissioner Klasell has been in contact with Dept of Commerce.  Our Contract Admin, Cathy Brockmann is leaving her position on Nov 15th and would like to finalize the loan closing documents before she leaves.  Commissioner Klasell motioned to give her authority to sign the closing loan documents, Commissioner Harris seconded, motion passed.

We received no LID payments in October.  The first payment on the DWSRF 2011 loan was made on 10/1/16 for $81,387.57; the balance in the LID payments is now $298,888.62

Commissioner Klasell moved to sign the O&M warrant in the amount of $7324.99  Commissioner Harris seconded; motion passed.

Commissioner Klasell moved to sign the Oct payroll warrant for $959.50; Commissioner Harris seconded, motion passed.

Operations

Sanitary Survey issues:

Significant Deficiencies – Charlie will contact Ryan Peterson of RH2 Engineering to see if installing a gravity discharge pipe is feasible. He will also contact Karen Dickinson to advise her of the issue.

Revised Total Coliform Rule – Charlie will complete and submit the written coliform monitoring plan.

Cross-Connection Control Program – Charlie will create a CCR plan for our approval, using a template we started in 2012.  In addition, Commissioner Klasell motioned to not allow any property to have a physical connection between the district Public water source and any private water source; Commissioner Harris seconded, motion passed.  A resolution will be prepared for approval the meeting next month.

WSP – Commissioner Klasell with contact RH2 for a pricing estimate to complete in 2017, along with asking their opinion on whether we can delay.

Elaine reported on those two customers who were sent letters for possible water shut off if payment is not received.  There are also two who are delinquent and were sent emails.

Commissioner Klasell motioned to move the December meeting from the 8th to the 14th, Commissioner Harris seconded, passed.

Commissioner Klasell adjourned the meeting at 11:05. The next meeting will be on Dec. 14th at 10:00 am.

 

 

Minutes, October 20, 2016

                                                    Lake Wenatchee Water District

October 20, 2016

Station 91

Commissioners Present:  Commissioner Bonnie Klasell, Commissioner – Bruce Harris (Skype)

Staff Present:  Clerk – Elaine Kinney; Operator – Charlie Cruickshank

Guests Present:  Barb Harris (Skype)

Commissioner Klasell opened the meeting at 9:59 am and established a quorum.

Commissioner Klasell motioned to waive the reading of the Sept 8 regular meeting minutes and accept as written, Commissioner Harris seconded, passed.

Public Comments:  There were no public comments.

Administrative

LWWD Policy Updates: The updates were discussed.  Commissioner Klasell moved to accept all changes including the ones discussed at today’s meeting, Commissioner Harris seconded.

The resolution implementing the changes will be signed at the November meeting.

Lien Status: Clerk Kinney will file the liens next week.  She will include with their Nov. billing statement, a copy of the lien and an itemized list of additional charges for filing.

Office move and clerk duties:  Commissioner Klasell has sent the bookkeeper for Alpine’s water district an email requesting information on contract billing and has not received a reply.  Commissioner Klasell will follow up.

Commissioner Klasell discussed the reconciled Treasurer’s Report for September 2016.  As of 9/30/16 our funds are $47,368.34 at the County.  The Imprest balance is $ 364.29.  Imprest expenditures were $75.73 for new office chair and $59.99 Carbonite renewal.

Accounts Receivable shows $405.60 past due 90 days, $410.36 past due 60 days and $574.60 past due 30 days.

We have received $380,276.19 in LID payments; there are 22 parcels (13%) that have made no payments towards their LID assessment since the first bill from Chelan County was mailed in May of 2016. The county will initiate foreclosure proceedings after 3 years of nonpayment.

Commissioner Klasell moved to sign the final A19 for the project, A19 P2#19 for the amount of $1,857.67; Commissioner Harris seconded, motion passed.

Commissioner Klasell moved to sign the O&M warrant in the amount of $; $6,322.35; Commissioner Harris seconded; motion passed.

Commissioner Klasell moved to sign the CPF Warrant in the amount of $144.63; Commissioner Harris seconded, motion passed.

Commissioner Klasell moved to sign the Sept payroll warrant for $1,112.00; Commissioner Harris seconded, motion passed.

 Operations

LWW tank antenna conversion to 120 volt:  Commissioner Harris met with the Chelan PUD and they estimated that is would cost about $2000. to install an underground service to the base of the LWWD repeater station from the nearest PUD transformer.  There would be additional cost to have the trench dug for the conduit by an outside contractor. Charlie will contact POW to see if the batteries could be moved to about 10 feet above ground to allow easier access.

Water Meter replacement:  The paperwork is in the hands of POW to submit to Master Meter for replacement.  POW will replace the radio read units.

Fir Drive Leak:  Mike Dickinson has been contacted but the leak has not been fixed.  Charlie will contact Mike Dickinson again.  Mike did fix the Mountain Park leak which we have not been billed for.

Commissioner Klasell closed the meeting at 11:30.  The next meeting is November 10, 2016