Mar 22, 2012 Minutes

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Lake Wenatchee Water District

Special Commissioners Meeting & Continution Minutes

March 22th, 2012

at Station 9 Fire House

 

Commissioners  Present :     President ~ Paul Schielke, Secretary ~ Landis Bohn,

Commissioner ~ Bruce Harris

Staff Present:   Clerk ~ Karen Dickinson

Consultants Present: Karen Korhner & Steve Nelson from RH2

Guests Present: Barbara Harris, Bonnie Klasell

 

Commissioner Shielke called the meeting to order at 10:00am

C. Shielke opened with a report of his meeting with the Forest Service yesterday. LWWD will need to modify the permits to continue use of the tanks and spring source. Also, if we abandon the spring source, we will have to remove the pipe at our own expense. The F.S. wants a proposal to repair the spring. When they get that, they will review the proposal, including financial projections. LWWD will have to fund the F.S. projected costs in advance.

Karen K asked for a time frame for permit. C. Shielke asked the F.S. for a signed decision by Sept 1st. The F.S. said they could probably do that if LWWD got the proposal to them soon.

Steve Nelson, geologist from RH2 then gave a report on potential ground water sources:

Re: Brown Rd well – Steve worked with Charlie (BRWU operator). They pumped the well for 2 hours with a steady draw at first which then stabilized after 15 or 20 minutes. The well rebounded quickly. Seems to be a good aquifer. Can sustain 50gal rate, possibly more. Still, there is uncertainty as to what would happen if the well were pumped at that rate for days or even months. Steve recommended monitoring water levels, starting immediately, to see if the well can produce 50/gal/min over time. Steve guesses there is a moderate risk the well can’t handle harder use. Bonnie Klasell said she would ask Charlie to monitor the water levels. Steve also said the well should be equipped with an automatic pressure transducer data logger. ($500. To $1000.)

So, Brown Road has a good well, but we still need another source, and the Brown Road area is a good place to look. C. Shielke asked how much does it cost to look for wells. Steve answered that a new well with drilling, test screen, testing etc., is around $20K but that to actually develop the well would be substantially more, depending on the work needed. Could be as high as $70K.

Re: Lake Wenatchee Water Users well – Steve looked at Tumwater Drilling log – 30gal/min steady. That’s all the well can do. Installation of a well screen (or re-drill well) might get a little more water (maybe 40gal/min?) but probably not worth doing. We should use 30gal/min for planning purposes.

Re: Mountain Park – Steve has no data on that well. It’s on the shoreline so DOH will want treatment. Will probably need a new well drilled. Current well goes under water regularly. Not good. There may be another well that can be used up higher, away from Lake. There are rights of way that may be used, but LWWD would have to look at setbacks, septics, etc. to site new well. C. Harris asked what it would cost to run line from main water of LWWD out to Mountain Park. Karen K replied it would be prohibitively expensive. C. Shielke asked how we can cost these options out. He’d like to avoid the risk of drilling. Steve points out the best way to avoid that risk is to use existing wells. One that might work belongs to John Hashim. C. Bohn is a friend of Mr. Hashim’s and said C. Bohn agreed to would talk to Hashim about it next week while visiting. C. Shielke asked how to proceed with decision making. Steve said he would provide a map with good well sites shown, and then it would be up to Commissioners to decide on an action plan.

Commissioner Shielke then asked Steve about the spring source data Shielke had sent Steve to evaluate. Steve said the data was 12 years old and ambiguous. He couldn’t recommend relying on that data. He could make a better evaluation once the snow melts and he can inspect the spring source. He needs to see how the water comes in and whether it could be protected. He could make a better recommendation after seeing it, but still can’t guarantee the DOH will sign off on it. C. Harris asked if photos would help while waiting for the snow to melt. Steve said no, he can’t use photos for evaluation.

Commissioner Harris expressed concern about the time and $ being spent on exploring both the spring source and the well source development paths. He asked what extra LWWD was spending to keep the spring source in the loop. Karen K. answered that we are supposed to have a project report completed by June. (She reminded Commissioners of the project schedule she provided a few weeks ago.) She needs to start the project report by next week to stay on deadline. It would cost an additional $3-5K to continue including the spring source. She said there are lots of risks with the spring source development. It’s likely to be expensive.

There followed much discussion as to the technical feasibilities. Pressure ratings, pipe size & length, shared ditches, etc.

C. Bohn moved that LWWD just focus on wells at this time.

Bonnie Klasell asked if LWWD could build the new system without a new well at this time. Karen K. answered that LWWD could just barely make it right now with the water already available. However, if there is any increase in demand over the next 20yrs, we’d need a new source, and we are funded to provide water for 20 years. Another down side of not putting in a new well is that we’d have no back up if a well failed. However, if we keep the spring as an emergency source, then perhaps we’d have enough back up. Karen K. strongly recommends keeping the spring source as our emergency back-up.

C. Harris said we need to consider the risk of DOH not signing off on spring source after all the work and $ that would have to risked in development. He agrees with C. Shielke in personally wishing to save spring source, however, he doesn’t think it’s feasible for the District at this time. He introduces a motion in writing to proceed with well source only. (Motion follows here)

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In the spirit of cooperation and with the recognition of the tremendous financial risk and schedule delays, I suggest that the LWWD commissioners move ahead with the well source development plan already in place.  The overwhelming potential cost to the district customers if the spring can’t meet DOH approval, without extensive additional investment for filtering, puts too much pressure on the overall success of the district development plan.

Bruce Harris

 

LWWD Motion

  1. Proceed with the 2011 LWWD Comprehensive Plan as proposed by RH2 to develop well infrastructure.
  2. Develop the spring source as an emergency water source now.
    1. Analyze the spring-site for potential emergency use
    2. Make modifications necessary to meet ‘emergency’ requirement status
    3. Maintain USFS permits as required
    4. Perform minimal water testing as required by the DOH
    5. Maintain the pipeline and pump house to keep source viable
    6. Form a committee that will research the funding methods to develop the WPWUA spring as a viable primarygravity fed water source which could support the future expansion of LWWD.  This committee will report to the LWWD commissioners.
      1. Research and apply for grants/funding for the rehabbing of the spring source.
      2. Develop a project plan and schedule.
      3. Maintain communications with the Washington Department of Health to assure the final approval of the developed spring.

 

C. Shielke asked that the vote be postponed until the next meeting and the other Commissioners agreed.

It was agreed that Steve Nelson was no longer needed at the meeting, and so he left with the promise of sending the Commissioners a map of promising wells to explore.

C. Shielke asked Karen K. to discuss contract administrator position. Karen K. said there are essentially two main categories of duties involved:

The first category is contract compliance – SRF stuff. RH2 will provide oversight and make sure contact requirements are met. Rh2 will take care of physically inspecting construction and signing off on it. RH2 is in charge of compliance.

The second category of duties would fall to LWWD and involve such things as facilitating the financial transactions… paying invoices after RH2 has signed off on them, requisitioning loan funds, reporting, etc. Also, LWWD would double check compliance with Bacon Davis wage requirements. This would involve job site interviews at least weekly, and could be a duty of the LWWD clerk.

C. Shielke turned the discussion to the small works roster needed by LWWD. Karen K. will send us a list of things to include in the small works roster posting. Karen K. says boiler plate from C. Bohn is fine, but needs a little elaboration as to specific needs such as “well driller” “electrician”, etc. Bonnie Klasell thinks LWWD may be required to advertise quarterly. Karen K thinks annually is OK. In any case, Clerk Dickinson is to bring proposed ad copy to next meeting for Commissioners review.

C. Shielke said the Special meeting is adjourned and now the Commissioners move to Executive Session to discuss Clerk position.

Commissioner returned from Executive Session to offer Clerk Dickinson a pay rate of $20./hr retro to Feb 1st. Dickinson accepted.

Meeting adjourned.