Lake Wenatchee Water District
Commissioners Meeting
Jan 8, 2015
Station 9 Fire House
Commissioners Present: President Bruce Harris, Secretary Bonnie Klasell, Commissioner Jim Ratley (via Skype)
Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank
Professional: Marc Marquis, attorney
Guests Present: Barb Harris, Landis Bohn
Commissioner Harris opened the meeting at 10:05 am and acknowledged a quorum existed.
Commissioner Harris moved to waive the reading of the minutes for Dec. 11, 2014. Commissioner Klasell seconded, approved and signed.
There were no public comments.
Executive Session
Commissioner Harris announced that the Commissioners were going to hold an executive session for approximately 30 minutes and asked all guests to leave and return in 30 minutes. Marc confirmed the rules for holding an executive session.
End of Executive Session
Commissioner Harris reconvened the regular meeting at 10:40 am.
Hashim agreement: The matter was tabled until the next meeting until Marc Marquis could discuss changes in the new agreement extension with Mr. Hashim’s lawyer.
Tice easement letter: Commissioner Harris motioned to have Marc send a letter accepting the easement terms, and informing Mr. Tice that he will receive the payment when the easement has been recorded, Commissioner Klasell seconded, Commissioner Ratley abstained, motion passed.
Project Status (Phase 1)
Charlie Cruikshank reported that progress has been made but there is still some electrical work that needs to be completed at the Mountain Park facility.
RH2 Decisions Requests
Commissioner Klasell motioned to accept the bid document prepared by RH2 along with any amendments, Commissioner Harris seconded, passed.
Commissioner Harris motioned to accept the $4000.00 negotiated credit from Balsaas and Smith for the asphalt crack sealing and paving that was not completed due to the weather, Commissioner Ratley seconded, passed.
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Reservoir access road: RH2 indicated that the road was not graded properly. The Commissioners agreed that they are satisfied with the grading to the access road with no further work or grading credit necessary.
Commissioner Harris motioned to authorize Commissioner Klasell to sign any further change orders for Phase 1 completion, Commissioner Ratley seconded, passed.
RFA Grant: Commissioner Klasell will let RH2 know that the District is not in a position to fund the total cost of a new project that the grant would require, until the current Phase 2 is complete.
Commissioner Klasell motioned to accept RH2’s recommendation to hire the archeology firm FDMC for Phase 2 monitoring, Commissioner Ratley seconded, motion passed.
Other Project Issues
Commissioner Harris attended the Chelan Public Works meeting on Dec. 18, 2014. RH2 asked for the meeting in order to avoid any miscommunication on the requirements surrounding Phase 2. RH2 provided the meeting minute’s which contained a summary of the negotiated items and modified procedures to be used during the construction.
A project update letter draft has been written for 2015. The Commissioners will review and approve the draft at the Jan 22 meeting. The Phase 2 tree removal map will be attached.
Administrative
Commissioner Klasell discussed the reconciled Treasurer’s Report for December 2014; as of 1/7/15 our funds are $56,511.26 at the County; Imprest balance is $469.33.
Commissioner Klasell moved to sign the O&M warrant in the amount of $3,007.16. Commissioner Harris seconded, motion passed.
Imprest expenditures in December were $38.25 for postage. Mileage for $138.93 will be paid in January.
Commissioner Klasell motioned to sign the Payroll voucher for December in the amount of $1,097.50. Commissioner Harris seconded, motion passed.
Commissioner Klasell moved to sign A19 #35 for $21,192.40 for Phase 1 and A19 #1 for $34,655.19 and supporting CPF warrants.. This includes Pay Request #7 from Belsaas & Smith in the amount of $20,072.40. Commissioner Ratley seconded, motion passed.
Commissioner Klasell motioned to accept Resolution 2015 1-8A establishing the 2015 budget, Commissioner Harris seconded, motion passed.
Commissioner Klasell motioned to accept Resolution 2015-1-8B electing Commissioner Ratley as President, Commissioner Harris seconded, motion passed
Commissioner Harris motioned to accept Resolution 2015-1-8C, electing Commissioner Klasell as Secretary, Commissioner Ratley seconded, motion passed.
Operations
Charlie reported on the three leaks identified in the LWWD area. He has arranged for all to be repaired. None of the leaks are severe.
Commissioner Harris adjourned the meeting at 12:30 pm
The next meeting will be Jan. 22, 2015 at 10:00 am.