Lake Wenatchee Water District
Commissioners Meeting
January 09, 2014
at Station 9 Fire House
Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell
Commissioner Landis Bohn Absent
Staff Present: Charlie Cruickshank, Elaine Kinney
Guests: Barb Harris, Jim Ratley (via Skype)
Commissioner Harris called the meeting to order at 10:02 am, acknowledged a quorum and announced those present.
Commissioner Harris and Commissioner Klasell were sworn into office by the Clerk, Elaine Kinney
Commissioner Klasell motioned to appoint Commissioner Harris as President, Commissioner Harris accepted, passed
Commissioner Harris motioned to appoint Commissioner Klasell as Secretary, Commissioner Klasell accepted, passed.
Commissioners Harris motioned to waive the reading of the minutes and accept and sign as written the December 12, 2013 minutes, Commissioner Klasell seconded, passed.
Project Issues
USFS permit update: The forest service has indicated that in two weeks we should have the permit.
Construction Schedule Split 2014/2015
- Construction split: Karen has not given us the final budget numbers but they are expected soon.
- Impact on Hashim MOU: Commissioner Harris pointed out that if we are not finished with the Hashim property we will have to obtain an extension from Hashim or if Commissioner Bohn has been authorized to make the decision, he will need a power of attorney for this one decision.
- RH2 change approval: After discussion the Commissioners decided that we should propose to RH2 to keep their current rate.
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Project Status Update letter
- The Commissioners reviewed and approved the letter to be sent to all customers along with the WUE hearing announcement.
- The Commissioners reviewed the Water Use Efficiency (WUE) goals and decided on the district’s measurable goals for WUE. These goals will be discussed at the January 23rd Commissioners meeting with the public. The announcement for the meeting will be published in the Wenatchee World on Sunday the 12th of January, mailed to each customer, and posted on the District mailbox.
Administrative
Commissioner Klasell motioned that from this day forward, any document attachments should be printed out by each Commissioner and the clerk, Commissioner Harris seconded, passed.
Commissioner Klasell distributed the reconciled Treasurer’s Report for December 2013; as of 1/7/14 our funds are $27,025.40 at the County; Imprest balance is $499.50. Past due accounts amount to $679.39
Commissioner Klasell moved to sign the O&M warrant in the amount of $2,860.69. Motion seconded by Commissioner Harris. Warrant includes $296.27 for the Imprest account to pay USFS permit and iPage fees that are due ASAP.
Commissioner Klasell motioned to sign the Payroll voucher for December in the amount of $872.00 Motion seconded by Commissioner Harris.
Commissioner Klasell distributed the updated DWSRF budget status as of 12/31/13.
Commissioner Klasell moved to sign the A19 voucher #23 for $6,941.71 and supporting CPF warrant. Motion seconded by Commissioner Harris.
Commissioner Klasell distributed the recommended O&M budget for 2014; commissioners and well operator are to review and submit changes prior to next meeting. Budget will be approved then.
Other Issues
Karen Dickinson split a piece of property into 3 lots. The Commissioners discussed sending a letter inviting the owners of the three properties to join the LID and get water. The Commissioners will prepare a letter to be sent. The issue will be decided at the next meeting when our attorney is present.
Servicing Mt. Park in ditch under Lake Wenatchee Hwy: Charlie reported that he feels with the spring drainage, the insulation that he installed will allow runoff flow.
Landis Bohn request for variance of meter change on lot #5 and a credit and relief of charges for same lot:
Commissioner Harris informed the board that after conferring with our attorney, Marc Marquis, LWWD is required to honor all prior debts, errors, omissions and obligations of the associations that transferred into the district on August 1, 2012. Whispering Pines Water System Association’s (WPWUA) meter configuration was defined that all parcels within WPWUA, both vacant and occupied, will receive water vaults and meters. Because the upper system meters are being relocated to easements by LWWD, a new vault and meter will be installed for parcel 271718925030 on Lakeview Drive at no additional installation or material cost to the owner.
Commissioner Harris moved that the request from Mr. Bohn for a refund of $390 in past payments on parcel # 271718925030 and relief from future water meter charges be denied, Commissioner Klasell seconded, passed.
The Clerk will mail him his two bills for 1005 & 1006, along with a collection letter, a letter stating the Commissioners response to his request and a list of District policies. The collection letter will give him until Feb. 15, 2014 to pay his balance without any further late fees.
The clerk reported that there is another customer requesting that the late fee be credited because they did not receive a bill on November first for Sept. and Oct. The Commissioners decided that we can grant this one-time credit for the customer who called and allow all customers the same privilege.
Commissioner Harris motioned to adjourn the meeting at 1:00 pm and announced that the next meeting is January 23, 2014, Commissioner Klasell seconded.