July 11, 2013 minutes

 

                                                        Lake Wenatchee Water District

                                                             Commissioners Meeting

                                                                     July 11, 2013

                                                              at Station 9 Fire House

 

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests:  Barb Harris, Cleve Borth

Commissioner Harris called the meeting to order at 10:02 am, acknowledged a quorum

Administrative

Commissioners approved and signed the revised 06/27/13 minutes

Commissioner Klasell distributed the reconciled Treasurer’s Report for June 2013; as of 6/30/13 our funds are $19,323.99

Commissioner Klasell distributed the updated DWSRF budget as of 6/30/13.

Commissioner Klasell moved to sign the A19 voucher #17 for $10,075.00 and supporting CPF warrant. Motion seconded by Commissioner Harris, passed.

Commissioner Klasell moved to sign the Payroll voucher for June in the amount of $1,134.00. Motion seconded by Commissioner Bohn, passed.

Commissioner Klasell distributed the updated O&M budget as of 6/30/13.

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,226.08 which includes reimbursing the Imprest account $146.70(postage/office supplies)   Motion seconded by Harris, passed.
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Project Issues

USFS Permit Update & Cultural Review: Commissioner Klasell reported she’s been in contact with Aleceia Tilley @ DOH regarding the Section 106 archeology report and monitoring plan. Ms. Tilley still has not submitted the reports to the appropriate parties (Colville’s/DAHP), that possibly won’t happen until next week. Commissioner Harris reported he has not heard back from Bob Stoehr regarding the NEPA report and the permit.  Mr. Stoehr also has not responded to his email with questions that need to be answered to complete our 100% plans.  The Section 106, NEPA, and USFS permit all have to be finalized before we will be given the go ahead to start construction.  Commissioner Harris will continue to try and contact USFS for answers, Commissioner Klasell will try to get DOH to distribute the section 106 reports sooner than later.

Maintenance Road Easement: The map at the bottom of the first page has engineer verbiage that is not readable, on the original and the scanned copy so the auditor’s office would not record. It was decided to white out the verbiage as it has no relevance to the document or map. If the auditor’s office still would not record, it was decided that since the second page of the document had the legal description of the Easement to record it without the map and include the map as an addendum.

Maria Meyer’s property connection:  There has been no feedback to the letter sent by Marc Marquis.

DWSF Funding:  Commissioner Klasell agreed to contact Karen Klocke from the State to find out if additional funding will be available for next year.

Other Issues

The laptop issue: The options of purchasing a new lap top and having the meter reading software loaded and purchasing a hand held unit that would replace the laptop was discussed.   It was decided that Clerk, Elaine will contact Jim Ratley to see if there were any disks containing the meter reading program and also contact Master Meter to get a quote on loading the software onto a new computer and a price quote for a hand held unit.

Water Use Efficiency (WUE): Our operator Charlie reported that he was given the WUE from the Comp. Plan but filled it and forgot about it.  He did not use it to prepare the WUE’s for each system.  The data has been submitted and the DOH has determined that there is no action necessary.

Barb Harris brought up that the Office of Financial Management has increased the dollar threshold to $114.00 for Commissioners compensation affective July 1, 2013.

Commissioner Klasell moved to increase the Commissioner compensation to the new Office of Financial Management new dollar threshold of $114.00 affective July 1, 2013, Commissioner Harris seconded, passed.

Commissioner Klasell will prepare a Resolution to be signed at the next meeting.

Cleve Borth reported that the LWWU Association has been officially dissolved. Mr. Borth will hold on to the historical documents for awhile.

Commissioner Harris motioned to adjourned the meeting at 11:55 am, Commissioner Klasell seconded, passed.

 

The next meeting will be July 25, 2013 at 10:00 am.