Lake Wenatchee Water District
Commissioners Meeting
March 13, 2014
at Station 9 Fire House
Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell, Commissioner Landis Bohn
Staff Present: Charlie Cruickshank, Elaine Kinney
Guests: Barb Harris (via Skype), Tim Gellatly
Commissioner Klasell called the meeting to order at 10:00 am, and acknowledged a quorum
Commissioner Klasell moved to waive the reading of the minutes and sign as presented, Commissioner Harris seconded, passed. Commissioner Bohn objected to the Feb 27, 2014 minutes as accepted and they were not signed by him at this meeting.
Administrative
Commissioner Klasell distributed the reconciled Treasurer’s Report for February 2014; as of 3/11/14 our funds are $30,061.44 at the County; Imprest balance is $341.11. Past due accounts amount to $726.50.
Commissioner Klasell moved to sign the O&M warrant in the amount of $3,355.32. Motion seconded by Commissioner Harris. Warrant includes $169.01 for Imprest office supplies/postage
Commissioner Klasell motioned to sign the Payroll voucher for February in the amount of $1,299.00. Motion seconded by Commissioner Bohn.
Commissioner Klasell distributed the updated DWSRF budget status as of 2/28/14. We have spent $771,141.82 and have $1,535,993.18 remaining in the loan.
Commissioner Klasell moved to sign the A19 voucher #25 for $34,240.57 and supporting CPF warrants. Motion seconded by Commissioner Bohn.
Project Issue
Addendums to Bid Contracts: After discussion by Commissioners-Commissioner Bohn moved to allow RH2 to create as many addendums to the bid contracts as needed, as long as the Commissioners are notified, Commissioner Klasell seconded, passed.
Selling of upper tanks: The Commissioners discussed all possibilities and decided to leave the bid document as is, which states that, the tanks will be removed and disposed of by the contractor.
Meeting schedules during construction: It was decided to table this discussion until more information can be obtained. Dan Bannier, representing the DOH, was to be contacted about attending a future commissioner meeting to discuss issues surrounding the compliance to the bid contract and impact on the change control process.
Programming of Telemetry: The issue of whether to have RH2 do the initial programming or put it out for bid was discussed. Mr. Cruickshank, our operator, provided three recommendations for people that he has dealt with in the past.
Commissioner Klasell moved to advertise for Programmers, Commissioner Bohn seconded, passed.
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Compaction during construction: This issue of who to used was discussed.
Commissioner Bohn moved to obtain several bids for compaction companies, Commissioner Harris seconded, passed.
System Issues
Charlie reported that he has the float switch for the Lake Wenatchee Reservoir but has not changed it.
He also reported that he does not feel that there is a leak on Lakeview Drive. He feels that it is just runoff.
Charlie informed the board that he will be gone for a week from March 28th through April 5th. Tim Gellatly will take over any emergency issues that come up.
Other Issues
Ballantine property: They are not hooked up to water but they do want a meter. Elaine will obtain the necessary information and let RH2 know of the change.
Sweetwood Property: It was determined that because she does not have a water line running from the Mountain Park well that she should not be charged a monthly fee.
Commissioner Klasell moved to refund all fees she has paid since the District took over, Commissioner Harris seconded, passed.
Clerk Kinney will determine the amount and write a letter informing Ms. Sweetwood of the issue. The check will be mailed when the funds are obtained.
Commissioner Klasell moved to adjourn the meeting at 12:30 pm and reported that the next meeting will be held on March 27, 2014 at 10 am at the District Nine Fire Station, Commissioner Bohn seconded, meeting adjourned.