Lake Wenatchee Water District
November 10, 2016
Station 91
Commissioners Present: Commissioner Bonnie Klasell, Commissioner – Bruce Harris (phone)
Staff Present: Clerk – Elaine Kinney; Operator – Charlie Cruickshank
Guests Present: Barb Harris (phone)
Commissioner Klasell opened the meeting at 10:05 am and established a quorum.
Commissioner Klasell motioned to waive the reading of the October 20 regular meeting minutes and accept as written, Commissioner Harris seconded, passed.
Public Comments: There were no public comments.
Administrative
LWWD Ops and Directives Resolution was motioned and seconded and approved with the final changes in Section 4, paragraph D (Insurance bonding) to be included.
Notification of lien status was sent to two customers a week ago by the clerk.
The gravel reimbursement request from Don Levitt was determined to be a Chelan county issue, not a water district responsibility. A letter will be sent by the clerk to the customer notifying him of this determination.
The office relocation was discussed and tabled until more information can be evaluated.
Commissioner Klasell discussed the reconciled Treasurer’s Report for October 2016. As of 10/31/16 our funds are $42,767.95 at the County. There was an oversight at the County and our 10/20 checks weren’t mailed to us until 11/3. However, they have been deducted from the 10/31 balance. The Imprest balance is $ 186.22 Imprest expenditures were $73.44 for mileage, $68 postage, $148 for lien recording, $11.48 to HD Fowler.
Accounts Receivable shows $2,486.98 past due.
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DWSRF Loans – Final A19 was submitted last month. Commissioner Klasell has been in contact with Dept of Commerce. Our Contract Admin, Cathy Brockmann is leaving her position on Nov 15th and would like to finalize the loan closing documents before she leaves. Commissioner Klasell motioned to give her authority to sign the closing loan documents, Commissioner Harris seconded, motion passed.
We received no LID payments in October. The first payment on the DWSRF 2011 loan was made on 10/1/16 for $81,387.57; the balance in the LID payments is now $298,888.62
Commissioner Klasell moved to sign the O&M warrant in the amount of $7324.99 Commissioner Harris seconded; motion passed.
Commissioner Klasell moved to sign the Oct payroll warrant for $959.50; Commissioner Harris seconded, motion passed.
Operations
Sanitary Survey issues:
Significant Deficiencies – Charlie will contact Ryan Peterson of RH2 Engineering to see if installing a gravity discharge pipe is feasible. He will also contact Karen Dickinson to advise her of the issue.
Revised Total Coliform Rule – Charlie will complete and submit the written coliform monitoring plan.
Cross-Connection Control Program – Charlie will create a CCR plan for our approval, using a template we started in 2012. In addition, Commissioner Klasell motioned to not allow any property to have a physical connection between the district Public water source and any private water source; Commissioner Harris seconded, motion passed. A resolution will be prepared for approval the meeting next month.
WSP – Commissioner Klasell with contact RH2 for a pricing estimate to complete in 2017, along with asking their opinion on whether we can delay.
Elaine reported on those two customers who were sent letters for possible water shut off if payment is not received. There are also two who are delinquent and were sent emails.
Commissioner Klasell motioned to move the December meeting from the 8th to the 14th, Commissioner Harris seconded, passed.
Commissioner Klasell adjourned the meeting at 11:05. The next meeting will be on Dec. 14th at 10:00 am.