Lake Wenatchee Water District
Commissioners Meeting
November 13, 2014
Station 9 Fire House
Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell
Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank
Professional: Clayton, RH2
Guests Present: Barb Harris, Jim Ratley (via Skype)
Commissioner Harris called the meeting to order at 10:03 am and established a quorum.
Commissioner Harris motioned to waive the reading of the minutes and sign, from October 23, 2014, Commissioner Klasell seconded.
Public comment: There were no public comments
Commissioner Harris motioned to appoint Jim Ratley as Commissioner 1 to replace Landis Bohn, who resigned his position, Commissioner Klasell seconded, motion passed.
Newly appointed Commissioner Ratley took the oath of office and signed it. It will be signed by Commissioner Harris when received from Commissioner Ratley.
Project Status
Charlie reported that the contractor is working on preparing the road to the new reservoir and removing the old tanks. They are also working on removing the concrete pads that the tanks sat on. The tanks are drained and ready to move. All the associated pipes have been removed.
Tumwater Drilling will be working on replacing the pump motor, the pump cables and the associated deteriorated pipes.
Clayton from RH2 reported that the change order costs are at 3% which is very good for this sized project. He reported that the L2 Systems Company showed up yesterday to start testing the communication systems. Until it is tested for a designated time, the automatic system will not be activated. At that time Charlie will be trained on the operation of the systems.
Charlie has placed flags where the vine maples will be planted on the parcels identified for restoration after construction. An email will be sent to the three customers affected to get their input. The contractor hopes that the weather will be warm enough to plant and hydro-seed next week.
Other Project Issues
Two track easement: The District has not received any signed easements other than Skougstad’s. Commissioner Harris will instruct the attorney to record that easement. Clerk Kinney will contact Karen Dickinson to make sure she received hers.
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Tree removal for North Shore Drive pipe replacement: RH2 will be contacted to see if we can get a clearer map so the affected customers can be notified. The one received was not easily read.
Administrative
Commissioner Klasell discussed the reconciled Treasurer’s Report for October 2014; as of 11/10/14 our funds are $55,040.21 at the County; Imprest balance is $353.52. A/R is $7,612.80 as we just billed on 11/3/14. Past due are $250.02.
Commissioner Klasell moved to sign the O&M warrant in the amount of $4,285.87. Motion seconded by Commissioner Harris, motion passed. This includes CIAW insurance effective 12/1/14 for existing system. We will contact them after we take ownership of new tank and pump house and any increase will be approved at a future meeting.
Imprest expenses for last month were $155.48 (postage and printer ink)
Commissioner Klasell motioned to sign the Payroll voucher for October in the amount of $1,629.00. Motion seconded by Commissioner Harris, motion passed.
Commissioner Klasell discussed the DWSRF budget status as of 10/31/14 and the remaining budget for Phase 1. We have spent $1,879,513.74 and have $447,621.26 remaining in the loan after A19 #33 is processed. Karen Klocke has confirmed with Dept. of Commerce, that they will allow a 5% withholding (instead of the 10% in the loan docs) which means we have $331,264.46. This should be adequate to pay remaining costs of Phase 1.
Commissioner Klasell moved to sign A19 #33 and supporting CPF warrant for $333,264.48. This included Pay Request #5 from Belsaas & Smith in the amount of $312,170.71. Commissioner Harris seconded, motion passed.
Other Issues
Commissioner Klasell motioned to sign change order #2, #3 and #4, Commissioner Harris seconded, motion passed.
Mr. Pechan’s issue: The District is waiting for the documents that depict the agreement between Byron Dickinson and Mr. Pechan granting him free water. When received, the issue will be discussed at a later date.
Barb Harris reported that the sandwich board that was in the WP pump house is missing when they tried to post the notice about the pressure increase. Therefore it was attached to a pole at the Lake Wenatchee Hwy entrance to Fir Drive. The pressure increase notice turned up missing two days later.
Operations
Charlie indicated that he needs to purchase some padlocks. He also needs shelving or cupboard to the new pump house.
Commissioner Klasell motioned to authorize Charlie to purchase what he needs, Commissioner Harris seconded, passed.
At 12:30 pm Commissioner Harris extended the November 13 meeting until Nov. 24, 2014 at 10 am.