Lake Wenatchee Water District
Commissioners Meeting
May 17th, 2012
at Station 9 Fire House
Commissioners Present : President ~ Bruce Harris, Secretary/Treasurer ~ Landis Bohn, VP ~ Bonnie Klasell
Staff Present: Clerk ~ Karen Dickinson
Consultants Present: Dan Bannier from RCAC
Guests Present: Barbara Harris, Cleve Borth, Sharon George
President Harris called the meeting to order at 10:00a.m., and recognized a quorum.
Wells
Burgess Well
President Harris reported the Burgess well tested 40 gpm and that the IOC testing was done and turned into Cascade Analytical lab which will send the results to RH2. Karen K at RH2 says we will need a 24hr draw down test to see if it affects the BRWU well. Karen K will get back to us on that. Clerk Dickinson is instructed to follow up with Tumwater for a new testing date.
Mountain Park
President Harris relates the only well likely to be of use is the Tabor well. Harris and Tabor are in contact and Harris is hoping Tabor might be willing to make some sort of deal with the LWWD. Sharon George opened discussion of other possible sites around Mountain Park. She and her husband Jim own some property that might be suitable if a well must be drilled. Harris prefers to follow up with Tabor first as that would be a proven bird in hand. VP Klasell suggest we have Steve Nelson from RH2 have a look at the Georges’ sites next time Steve is up, thereby avoiding a special trip. President Harris suggests a last option might be to combine Mike Dickinson’s well with another one immediately next to it (17gpm and 11gpm) such that together they might produce enough water
Easements
Hashim’s Easement to the Water Tanks
VP Klasell relates John Hashim has tentatively agreed to allow 6 months access for construction in exchange for 2 water connections. Mr. Hashim doesn’t seem willing to entertain anything permanently encumbering his property. President Harris says he will talk to RH2 about the feasibility of moving ahead with just a temporary access for construction, and then a smaller, permanent easement for pipe and maintenance at a different location.
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President Harris made a motion to present Mr. Hashim with a request for
1.) A permanent 25 foot wide utility easement across the thin strip of land running along the north side of Whispering Pines, between lot numbers 3 and 4, for the purpose of installing pipeline.
2.) A temporary (6 months?) construction access, allowing for minor land modifications, including the possible addition of gravel. (all funded by LWWD)
In return the LWWD would grant Mr. Hashim the right to connect 2 water connections without a connection fee. These no-fee connection rights would be non-transferable (thus encouraging them to be either exercised or abandoned, but not continue in limbo in perpetuity.)
VP Klasell seconded it and the motion was passed unanimously. VP Klasell will continue to liaison with Mr. Hashim on this matter.
Asset Valuations
RCAC Consultant Dan Bannier presented asset valuations by Association. The spread sheets showed original costs, depreciation, whether LWWD would use the asset in the transition period and whether LWWD would use the asset long term. Each Association was reviewed in turn. Dan Bannier and President Harris agreed to go look at assets immediately following the meeting in order to give them a “condition rating”.
President Harris and Cleve Borth clarified some pipe line drawings on a map provided by RH2. They are looking for pipe that might not need to be replaced in the hopes of saving construction costs.
Budget
VP Klasell asked if people are in the LID but not yet hooked up, or are currently disconnected, then do those people pay a user fee in addition to the LID assessment? Dan Bannier answered that, generally, only active service hook-ups are charged a monthly water user fee. President Harris points out that Whispering Pines has charged a monthly fee whether the lot is hooked up or not. Clerk Dickinson pointed out the Whispering Pine lots all had the option of using the water, where-as many of LID inclusions don’t physically have water to their property. Dan Bannier says if there is a service connection to a property, then the Commissioners may decide whether or not to charge a user fee. If there is not a physical connection available, then LWWD really can’t charge a user fee until there is.
So, how do the Commissioners determine rates if they aren’t even sure of how many paying users there are? Dan Bannier encourages caution and suggest a year or so of gathering income and expense data before publishing final rates. In the meanwhile, he suggests LWWD just charge a flat rate.
In any case, LWWD must hold public hearings regarding rates. LWWD needs to snail mail the entire LID regarding rate setting. Dan will come to the next meeting to discuss this further and he and Clerk Dickinson will coordinate to move this hearing requirement along.
Operator
VP Klasell moved to focus on finalizing negotiations with Charlie Cruickshank and not interview any other operator applicants until/unless negotiations with Cruickshank fail. President Harris seconded and the motion was passed unanimously.
Surveyor
RH2 has collected and reviewed the Surveyor applications. They felt Fitzpatrick out of Cashmere best met the LWWD needs. RH2 also thought Erlandson would be a good choice. VP Klasell moved to authorize RH2 to send Fitzpatrick the scope of work so Fitzpatrick can send a contract back to LWWD. She also moved to authorize President Harris to conclude negotiations and to sign appropriate contracts. Sec/Treas Bohn seconded and the motion was passed unanimously.
Next Work Session will be at the LWWD office, 9:00a.m., 5/24/12
Meeting adjourned at 1:20p.m.