Lake Wenatchee Water District
Commissioners Meeting
June 7th, 2012
at Station 9 Fire House
Commissioners Present : President ~ Bruce Harris, Secretary/Treasurer ~ Landis Bohn, VP ~ Bonnie Klasell
Staff Present: Clerk ~ Karen Dickinson
Consultants Present: Dan Bannier from RCAC, Mark Peterson legal counsel
Guests Present: Barbara Harris, Cleve Borth, Sharon George, Jim and Julie Ratley
President Harris called the meeting to order at 10:00a.m., and recognized a quorum.
Meeting opened with discussion of survey stakes being pulled up around the Lester Addition. Bruce will follow up with RH2 and Shawn at Fitzpatrick Surveying.
Mt. Park Well
Bruce relates our best hope is to combine two wells. If that doesn’t work, LWWD will consider contacting the Georges to discuss a drilling site. Sharon George says Steve, her son, would be willing to talk to LWWD about this.
Brown Road Well
There was much discussion of how to value the Burgess well and therefore come up with an offer. Mark Peterson says the District should consider the percentage value of the property being compromised. How much impact would the well easement have on the property? VP Klasell will contact Jeff Burgess to open negotiations. President Harris motions to authorize Klasell to offer Burgess $15K. Lan 2nd. Unanimously passed.
FS Permit
President Harris has been communicating with Amelia at the Forest Service about starting earlier on some of the permit work. However, Harris now recommends waiting until RH2 has all the plans completed before starting with the FS. Cleve Borth wanted to be sure the LWWU permit gets renewed with all the other LWWD permits. Harris is working on it with all the other FS permits such as the spring site.
Commissioners agree to do the whole project at once in order to save $ and stream line the process. They hope to be ready by mid-August.
Insurance
Discussion of insurance costs. CIAW quote is too high. Dwight Burke is negotiating this for the District. Jim Ratley wanted info on how WPWU can cancel their current policy. Harris said all the Association heads should keep an eye on their policy issues before cancelling. Dwight will be back in 3 weeks and will answer questions then. In the meanwhile, the District will not formally withdraw from CIAW.
Operator Contract
Discussion of cost/benefit of various services needed by the District. Daily chlorination? Service 3 days a week or only 2? Do our own testing or hire it out? Commissioner Klasell suggests the contract be minimal and then the District will pay extra for extra services when needed. Jim Ratley asked that the contract be clearly detailed as to exactly what services would be performed. Cleve Borth suggests the flushing for LWWU be “as requested by District”. There was discussion of the timing of invoices and pay. Dan Bannier points out the Operator would need to attend Commissioner meetings, perhaps quarterly. Also, the Operator needs to comply with D.O.E. and D.O.H. requirements. Perhaps these things should go in the standard operating procedure? Jim Ratley reminds the Commissioners they need to coordinate w/ Operator on meter reading. Bonnie suggest the Operator do most of his reporting on line.
President Harris will make changes in the Operator contract, and then cc the other Commissioners for approval.
Procedure Manual
Commissioner Bohn is working on this with Cleve Borth. Harris says we should keep the operations manual updated on the District computer.
Rate Review Process
Mark Peterson says there is no legal requirement for a comment period. Dan Bannier gives a detailed presentation of the budget work sheet. Variables may change, but currently we are at around $39./mo flat rate.
Transfer Docs
Mark Peterson has the initial transfer document for LWWU drafted and is working on the rest. The LWWU and BRWU are the most challenging as they have agreements which must be honored in the new contract. There was discussion of the Dickinson and the West obligations which go forward in perpetuity. Mark also says that although the District would be better off owning the water rights outright, it’s OK for the District if it doesn’t. Jim Ratley is concerned about other entities retaining any water rights. Peterson assures group that the rights being transferred are adequate.
Mark Peterson has been communicating with the president of BRWU, Irene Miller, regarding easements for new pipes. Commissioner Klasell asks Mark Peterson about the sequence and timing of water association take-overs (managerially) and the actual signing of the transfer documents (legally). Peterson says it’s not that delicate; it doesn’t have to happen all on the same day. Clerk Dickinson received a copy of the transfer documents for LWWU to hold while we wait for agreements to be drafted for BRWU and WPWU.
Discussion of transfer date. Is August 1 still realistic? It was the general opinion to move ahead. Jim Ratley points out that either the District or the Associations can work on easements. The easement paperwork needn’t hold up the transfer.
Clerk Dickinson resigns
Dickinson presented her resignation along with her regrets and a commitment to stay involved in the District formation, but not as the clerk.
Continuation of Meeting
Commissioner Klasell motioned to continue the meeting to 9:00am, June 14th, at Commissioner Harris’s house. There will also be an Executive Session that morning to discuss staffing and property acquisitions. Harris 2nd. Motion passed unanimously. Meeting adjourned at 1:15pm.
Continuation
June 14th, 9:00am, Bruce and Bonnie Harris’s House
Commissioners Present : President ~ Bruce Harris, Secretary/Treasurer ~ Landis Bohn, VP ~ Bonnie Klasell
Staff Present: Clerk ~ Karen Dickinson
Guests Present: Jim and Julie Ratley, Barbara Harris
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President Harris re-opened the meeting at 9:00, acknowledged a quorum, and presented the agenda.
Burgess Well
Commissioner Klasell related that Jeff Burgess declined the District’s offer, and that the negotiations had not gone well. Commissioner Bohn said he had also talked to Jeff Burgess and felt there were grounds to continue the negotiations.
Discussion of the costs of other options such as the Werth/Janes well and drilling a new well. Commissioner Klasell moved to have Commissioner Bohn set up a meeting with Jeff Burgess and Commissioners Harris and Bohn to continue negotiations. Bohn 2nd. Motion passed unanimously.
(10:00am ~ Clerk Dickinson left meeting and Commissioner Klasell took over minutes.)
Mountain Park Well
Discussion continues on how to approach getting a viable water source for Mountain Park Well. Commissioner Klasell motioned that Commissioner Harris re-contact property owner Tabor and offer him a specific sum of money, no LID participation, minimal water usage fee, for easement on his well, contingent on well test and setback variance from DOH. Commissioner Bohn seconded, motion passed.
In addition, Commissioner Harris will contact Sharon George and walk her son’s property to determine if a well could be drilled. If Tabor refuses our offer, we will need to pursue that option. We will discuss that at the next commissioners meeting.
Easements
We are still waiting for surveyor to finish with BRWU Barnard Creek easement so we can see which parcels it crosses through so we know which property owners we need to contact to ask for the additional 10-12” feet of easement. And perhaps the BRWU pipe could be sleeved to share a smaller easement. In addition, BRWU will have to be contacted to get an easement for a pump station on their property their tank is on. Commissioners Klasell has excused herself from those negotiations, as she is a BRWU board member. Commissioner Harris and Bohn will try and meet with BRWU President Irene Miller prior to the next commissioner’s meeting.
Lester Addition – Commissioner Harris has contacted each of the parcel owners except for one and was well received. Our hope is that property owners will donate the easements to the system, but the reality is that most will want some sort of compensation.
Commissioner Harris motioned that we offer individual property owners cash, 50% of assessed value of square footage (from assessors office), as recommended per LWWD counsel, instead of credits to the LID. Commissioner Klasell seconded, motion passed.
Clerk replacement
A lengthy discussion ensued as to whether or not we should hire another employee to replace the position vacated by clerk Dickinson, or to hire an independent contract bookkeeper. Commissioner Bohn and Harris feel it’s important to have someone local but it’s not essential. Commissioner Klasell feels hiring a professional bookkeeper with water district experience would make for a more seamless transition.
Commissioner Klasell would like to be appointed secretary, and is willing to keep the meeting minutes, read meters, handle the billing/receivables, and have the district hire a bookkeeper for payables. She will contact Mark Peterson to see if this is a viable option.
Commissioner Bohn left the meeting at 11am and no final decision was made.
QuikWater Billing System
Jim Ratley, treasurer for WPWUA, gave a presentation on QuikWater software and importing the data from the DMMR meter reading equipment. Commissioner Klasell will contact QuikWater to verify that LWWD can upgrade to the more advanced system from the software that will be transferred from WPWUA. Commissioner Harris motioned to buy the upgrade for $1500, if it will fit our needs after her discussion. Seconded/passed by Commissioner Klasell.
Meeting adjourned at 2:17pm