Lake Wenatchee Water District
Commissioners Meeting
April 10, 2014
at Station 9 Fire House
Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell, Commissioner Landis Bohn
Staff Present: Charlie Cruickshank
Professional: Karen Kornher, RH2
Guests: Barb Harris, Tim Gellatly, Byron Dickinson, Karen Dickinson
Commissioner Harris called the meeting to order at 10:00 am, and acknowledged a quorum
Commissioner Harris moved to waive the reading of the minutes and sign 03/27/14 as presented, Commissioner Klasell seconded, passed.
Project Issue
Change Orders
Commissioner Harris asked Karen Kornher to explain the change order process.
Karen Dickinson MOU
Discussion of issues with Karen Dickinson regarding changes to MOU as a result of Dept. of Commerce’s decision. Decision tabled to another meeting.
Contractor Bids
We received three bids for our Phase 1 project. All were significantly higher than the engineer’s estimate. We received bids from Pipkin Construction, Selland Construction, Inc. and Belsaas and Smith Construction, Inc. Specific bid line items from the lowest bid received were discussed, as some were significantly higher than RH2 anticipated. However, they still recommend that we award them the bid and proceed with construction this summer.
Commissioner Klasell motioned that we accept RH2’s recommendation and award Belaas & Smith Construction, Inc. the contract for the System Consolidation Phase 1 project in the amount of $1,172,537.00 (not including WA State Sales Tax). Commissioner Harris seconded, Commissioner Bohn voted no. Motion passed.
Commissioner Harris motioned to have the president sign the contract when received back from Belaas & Smith Construction, Inc., Commissioner Klasell seconded, motion passed.
Next steps were discussed and the preconstruction meeting was tentatively scheduled for April 18, 2014 at RH2 in Wenatchee.
Charlie will receive a full set and a half set to assist him in his capacity as site inspector during construction.
Compaction Testing
We received two proposals from our advertisement; RH2 recommends we go with CSI.
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Water Use by Contractor
We would prefer that the contractor not use potable, chlorinated water for dust control. This will be addressed at the preconstruction meeting to determine viable alternatives.
RH2 Amendment #6 & & #7
Commissioner Klasell motioned we sign RH2 Amendment #6 for $69,936 for construction services/support. Commissioner Harris seconded, motion passed.
Amendment #7 is for programming in the amount of $29,412. It was tabled for a decision at a later meeting.
Additions to LID
Letters still need to be sent out to the parcels that were sub platted, Commissioner Klasell has prepared all the necessary documents but needs to write the cover letter before sending all. All other additions have been submitted to RH2, who is keeping the master LID list.
We still do not feel we need to go to the expense of another LID roll meeting/formation.
Administrative
Commissioner Klasell discussed the reconciled Treasurer’s Report for March 2014; as of 3/10/14 our funds are $50,700.01 at the County; Imprest balance is $509.10. Past due accounts amount to $492.50.
Commissioner Klasell moved to sign the O&M warrant in the amount of $1,922.57. Motion seconded by Commissioner Bohn. The only expense from Imprest last month was for .14 to LID – we had a small late fee because the County changed banks and one of our checks had to be reissued and therefore was past due.
Commissioner Klasell motioned to sign the Payroll voucher for March in the amount of $1,429.00. Motion seconded by Commissioner Harris.
Commissioner Klasell discussed the DWSRF budget status as of 3/31/14 and the remaining budget for Phase 1. We have spent $767,807.15 and have $1,559,327.85 remaining in the loan after A19 #27 is processed. The balance remaining is higher than last month because Dept. of Commerce denied our $16,200.00 payment to Karen Dickinson.
Commissioner Klasell moved to sign A19 #27 and supporting CPF warrant for $12,595.98, Commissioner Harris seconded, passed.
System Issues
A customer on Brown Road has complained of excessive rust in his house, staining his appliances. Charlie thinks that it could be the result of chlorination breaks down the iron in the pipe to create the rust, and since water usage is down in the winter there is more standing, chlorinated water in the pipe. In addition, this household is the last full-time residence on the mainline, so there isn’t as much water flowing through as in the past. Charlie will flush the pipe for at least 30 minutes to try and alleviate some of the problem.
Adjournment
Commissioner Harris moved to adjourn the meeting at 12:20 pm and reported that the next meeting will be held on April 24, 2014 at 10 am at the District 9 Fire Station, Commissioner Bohn seconded, meeting adjourned.