Lake Wenatchee Water District
Commissioners Meeting
April 24, 2013
at Station 9 Fire House
Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner Landis Bohn
Staff Present: Clerk Elaine Kinney
Professional: Marc Marquis, attorney (via telephone)
Guests Present: Barb Harris
Commissioner Harris opened the meeting at 10:00 am and acknowledged a quorum existed
Commissioners Harris waived the reading of the 04/10/14 minutes, Commissioner Klasell seconded. Minutes were signed as presented.
Project Issues
Pre-Construction Meeting Overview: Commissioner Harris presented the review of the pre-construction meeting.
Construction water use: The general feeling is the contractor is not to use chlorinated water from any existing water system source without prior coordination. The contractor will use the water from the Homestead well as soon as it can be made operational.
Well house construction: Marc gave his input to the modification of the MOU. Marc pointed out that the District in not in breach of the MOU contract but rather the contract is invalid due to the requirements by the Dept. of Commerce. The decision to modify the MOU was tabled until we hear from K. Dickinson regarding her desires in the situation.
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Status of Water Right Transfer: It is in the hands of the DOE who could take up to 90 days to make a decision.
Belsaas/Smith Contract: Commissioner Klasell moved to sign the resolution 2014-4-24A accepting the contract from Belsaas & Smith for the construction of Phase 1 of the project, Commissioner Harris seconded, passed.
CSI Contract: Commissioner Klasell moved to sign Resolution 2014-4-24B accepting the CSI contract for Compacting services, Commissioner Bohn seconded, passed.
Administrative
Clerk Kinney reported that all 90 day delinquent accounts have been paid except one. That customer was contacted via email.
Commissioner Klasell noted that our operator’s contract has expired and needs to be addressed. Marc will review the contract and give recommendations.
Other Issues
Brown Road Well House Repair: Clerk Kinney reported that the part had arrived and the repairs should be completed by the end of the day by Leavenworth Electric.
Small works Roster: The use of the small works roster was discussed. Commissioner Klasell pointed out that unless it is an emergency, all companies on the small work roster who do the same work must be contacted for a bid.
LWWD policy update: With the latest repairs that are under way on the Brown Road pump house, the subject of setting a policy on spending limits for the operator was discussed. LWWD polices need to be modified to define spending limits for the operator. The new limits need to describe the operator’s spending authority and use of the small works roster in emergency situations as well as a pre-defined dollar limits for non-emergency repairs, etc. without requiring commissioners approval. Commissioner Klasell will present a resolution for review in a follow-on meeting.
Commissioner Harris had asked Clerk Kinney to prepare a motion index to help find a motion if needed. The issue was discussed. Commissioner Harris motioned to have Clerk Kinney finish the project, no one seconded. Motion failed to pass.
Commissioner Harris moved to adjourn the meeting at 11:10 am, Commissioner Bohn seconded, meeting adjourned.
The next meeting will be held on May 8th at 10 am.