Lake Wenatchee Water District
Commissioners Meeting
April 25, 2013
at Station 9 Fire House
Commissioners Present: President-Bruce Harris (via phone), Secretary- Bonnie Klasell Commissioner Landis Bohn
Staff Present: Operator Charlie Cruickshank, Attorney Marc Marquis
Guests Present: Greg Overturf, Karen Dickinson, Tim Gellatly, Joanne Fountain
Commissioner Klasell opened the meeting at 10:05 am and acknowledged a quorum.
Administrative
Commissioners approved and signed the revised minutes from March 14, 2013 reflecting that payroll was approved for February, not December as stated in the approved minutes.
Commissioners approved and signed the minutes from March 28,
Commissioner Klasell asked if there was any input for the Aug-Dec 2013 Budget, Commissioner Harris responded that snowplowing wasn’t on there for December and that we should also include approx. $1500 for unanticipated legal costs. Commissioners will review again in May or June.
Commissioner Klasell distributed examples of policies for asset management and public records disclosure/retention. Commissioners are to review to assist in updating LWWD policies in May or June.
Commissioners approved clerk’s request to continue using postcards for billing and to buy more cardstock as needed.
Project Issues
USFS Permit Update
Karen Kornher spoke with Amelia at USFS. They do require a gate; it can be on USFS land. Site visits for the archeologist, botanist and others will be mid-May. Commissioner Bohn will possibly guide them to the spring site as they want to do all field work on the same day. We appear to be on schedule to have permit in place by August 1, 2013.
Project Overruns
Commissioner Klasell presented an updated budget showing what has been spent as of 4/11/13 and the estimates given to us by RH2 for completion. It appears we will be approximately $450K over the initial budget. Commissioner Harris will meet with Cashmere Valley Bank prior to our May 9, 2013 meeting to see what our options will be for additional funding (bank requirements, etc.). One thought is that we could apply for another DWSRF loan in March 2014 for the $850K we need, if granted we could be given 50% forgiveness. We do need to have funding in place before going to bid. Decisions will be made about project scope once we have more information about financing.
Association Credits
Commissioner Klasell asked if it was time to have the credits analyzed, now that the engineering plans are complete. Commissioner Harris believes it may be too early in the process; Commissioner Klasell will contact Dan Bannier and ask his opinion.
Easements for Maintenance Road
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Morse/Farr Well Covenant
Our attorney has been in contact with the Farr/Morse attorney (Roos) and DOH about language regarding lawn care products. He feels an agreement will be reached soon.
Meter/Service Line Connections
Commissioner Klasell moved to have Commissioner Bohn walk the LWWUA and Mtn Park system with Mike Dickinson and mark as many service connections as they can. Commissioner Bohn seconded, motion passed.
Water Right Changes
Marc reported that DOE provided an unusually speedy response to the LWWUA and West change applications with some revisions that should make the remaining change applications process just as quickly. LWWUA and West changes have been approved, and the remaining applications with the DOE revised wording will be resubmitted at the next Water Conservancy Board Meeting.
System Issues
Brown Road Leak
Brown Road Leak was repaired on April 18th; recent water usage report shows a lower usage of 2,900 gals per day. That is still high for the amount of residents on the road so there may still be another leak. But this is a significant improvement in what the usage has been.
Mountain Park Meter
Charlie has now gotten the fitting to reconfigure the LWWUA meter and will be installing soon.
Other Business
Greg Overturf stated that he and Farnham would like the location of their meters changed from what was submitted in January. He has marked the new location, and Commissioner Harris will review and notify RH2 of the changes.
Next meeting: May 9, 2013 at 10:00 am at the District 9 Fire Station.
Commissioner Klasell motioned to adjourn the meeting at 11:30 am, Commissioner Bohn seconded.