Lake Wenatchee Water District
Commissioners Meeting
August 14, 2014
at Station 9 Fire House
Commissioners Present: Bruce Harris, President; Bonnie Klasell, Secretary; Landis Bohn
Staff Present: Elaine Kinney, Charlie Cruickshank
Professional: Marc Marquis, attorney; Karen Klocke, DOH; Dan Bannier, RCAC
Guests: Barb Harris
Commissioner Harris called the meeting to order at 10 am and acknowledged a quorum
Commissioner Harris moved to waive the reading of the 7/24/14 minutes and sign as presented, Commissioner Bohn seconded, passed.
Public comments: No public comments
Phase 1 Project Issues
Construction Status updates:
- Charlie reported that the contractor dug the hole for the reservoir placement. At approximately 15 feet they found sandstone on the backside but on the lake site it was dirt down 6 more feet. That area will have to be filled in with gravel or CDF material.
- At the new pump house they are pouring the pad for the electrical panel
- At the Mountain park site, they set the framework to move the electrical panel
- Charlie also reported that the pump station on the upper Lakeview Drive was damaged when a tree was taken down. If the station is not going to be kept, it will not be repaired.
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Commissioner Klasell moved to keep the pump station, Commissioner Harris seconded, passed.
Property Owners Issues: The customers on the upper Lakeview drive impacted by the heavy equipment are concerned about the amount of damage. Charlie has been working with the contractor to repair the driveways. The work cannot be done until the construction is complete and the system has been pressure tested.
Two-Track Road Easement: There was discussion about the placement of the new pipeline and that it does not appear to be in the area of the Brown Road easement. Because of this, easements will have to be obtained by the affected home owners. The issue was tabled until we obtain more information from Karen Kornher.
Other Project Issues
DWSRF Funding 2015: Karen Klocke informed the Commissioners on the monies available. She cannot guarantee but she is very hopeful that the District will get the monies to complete the project. She indicated that the earlier we get the application in the better.
RH2 Amendment #8, Phase 2 work: Because Thomas, from RH2, has given his notice to leave when he finds other employment, RH2 wants permission to start some work on Phase 2. There was some discussion on the issue.
Commissioner Klasell moved to authorize RH2 to start Phase 2 work as long as they will not bill us until we have the new loan money available, Commissioner Harris seconded, passed.
Administrative
Financial
Commissioner Klasell discussed the reconciled Treasurer’s Report for July 2014; as of 8/6/14 our funds are $52,976.39 at the County; Imprest balance is $462.14. Past due accounts over 90 days amount to $259.82
Commissioner Klasell moved to credit Landis Bohn $257.40 for account #Lot 5 as his parcels were merged into one parcel in February, 2014. Commissioner Harris seconded, Commissioner Bohn abstained. Motion passed.
Commissioner Klasell moved to sign the O&M warrant in the amount of $3,073.80. Motion seconded by Commissioner Bohn, motion passed. Imprest expenses for last month were $46.96 for postage and office supplies.
Commissioner Klasell motioned to sign the Payroll voucher for July in the amount of $1,374.00. Motion seconded by Commissioner Harris, motion passed.
Commissioner Klasell discussed the DWSRF budget status as of 7/31/14 and the remaining budget for Phase 1. We have spent $1,068,525.46 and have $1,258,609.54 remaining in the loan after A19 #31 is processed.
Commissioner Klasell moved to sign A19 #31 and supporting CPF warrant for $125,843.83, This included Pay Request #2 from Belsaas & Smith in the amount of $107,025.93. Commissioner Bohn seconded, motion passed.
CIAW insurance: Commissioner Klasell moved to sign Resolution 2014-8-14 agreeing to the changes to the bi-laws and inter-local agreement to the Cities Insurance Association of Washington (CIAW), Commissioner Harris seconded; motion passed.
System Issues:
McCord request for connection: WP does not have a spare vault and meter available. There was some discussion about whether to use a customer’s vault and meter that is no longer used. It was decided to use a new one. The issue was tabled until we can get a cost estimate for a new one. Commissioner Harris was to notify Mr. McCord in writing that work cannot begin until the district first receives his deposit of $1600.
Franz Mayer update: There has been no further communication from his lawyer. He is in the process of obtaining an easement to connect to the Brown Road pipeline. Work will not be done until the District has a filed easement in place.
Operations from Charlie: There was another float in the Brown Road Reservoir that failed. This is the second one so Charlie had Leavenworth Electric to a diagnosis to determine why they are failing. They determined that the float itself had a short. It has been replaced.
Commissioner Harris moved to adjourn the meeting at 12:40 pm, Commissioner Bohn seconded. Meeting adjourned.
The next meeting will be August 28, 2014 at 10 am at the District 9 Fire Station.