Lake Wenatchee Water District
Commissioners Meeting
March 26, 2015
at Station 9 Fire House
Commissioners Present: President – Jim Ratley, (via Skype), Secretary – Bonnie Klasell Commissioner, Bruce Harris (via Skype)
Staff Present: No staff Present
Guests Present: Barb Harris (via Skype)
Commissioner Klasell opened the meeting at 10:00 am and established a quorum.
Commissioner Klasell read the minutes from the meeting on 3/1/515. One correction was noted. Commissioner Klasell motioned to accept the minutes, Commissioner Ratley seconded, motion passed.
Public comments: No Public Comments
Project status – Phase 1
Jon Blackmore of Belsaas and Smith reported to Karen Kornher last week that nothing new has been done on the project. As of today, there is still a list of a few items to finish, including electrical work at Mtn. Park. No ETA of when this work will be done.
Tice Easement – we mailed him the revised easement on March 13, 2015 and as of today have not received a response. Commissioner Ratley will contact Mr. Tice via email to remind him we need a signed copy back so we can record it.
Project Status – Phase 2
Brown Dirt Road – our attorney, Marc Marquis prepared easement documents for the Dickinson et al parcel and the Donaldson parcel. Commissioner Harris had a question on easement length on the Donaldson easement; he will contact Marc for further explanation. There was much discussion about who legally owns the dirt road, the commissioners decided to wait to send the easement requests until ownership can be determined. Commissioner Klasell will contact Karen Dickinson to see if we can get a copy of their property survey, and Commissioner Harris will contact Karen Kornher to see if we have engineering options regarding water main placement if we can’t determine ownership of the property and acquire easements.
Bohn ROE (Right of Entry Agreement)– Mr. Bohn returned his ROE with conditions on meter/vault placement. The commissioners discussed the options and feel there is a third option that is better for the district. Commissioner Harris will prepare a new ROE and map showing a revised meter/vault placement and will send it off to Mr. Bohn for signature. He will check with Karen Kornher first to see if our new location won’t cause any water pressure issues.
Hashim Amendment: Commissioner Klasell motioned that we sign the amendment forwarded to us by Mr. Hashim’s attorney, Commissioner Ratley seconded – motion passed. Commissioner Harris will mail the original with signatures to our attorney to be returned to Mr. Hashim for his signature.
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Schedule Delay/Impact – the contractor is delaying the start of construction from April 13th to April 20th, the commissioners only concern is that Mr. Hashim’s pipe and 4 meters are installed by July 1st, NO EXEPTIONS!
Website Updates – we will update the website with construction schedule/updates bi-monthly or as needed.
Additional ROEs : It has been determined that current mainlines reside on private property and we will need signed ROEs from a few more parcels so we can connect their service lines to the new mainline which will be placed in the county right of way (ROW). Commissioner Harris has prepared the cover letter and ROE, Commissioner Klasell will mail them out to the parcels involved. Commissioner Harris will mail a response letter to Baker advising that an easement is no longer required from her, but we will need a ROE agreement.
Change Orders – the commissioners defer to RH2’s expertise on whatever is most cost effective – individual change orders or keep track and doing an overall change order at the end of the project.
Meter placement issues:
Schulze meter – Commissioner Harris has attempted to contact Mr. Schulze regarding his meter placement, but the email address and phone number we have are not correct. Commissioner Harris will contact Karen Kornher and advise to keep meter in location across the street on the edge of his parcel.
Kulinski/Johanneson – Commissioner Klasell will email Mr. Kulinski to verify that he and Johannessen are in agreement on meter placement/running a new service line to her parcel.
Martinez has expressed that he does not want to connect to the system, as he has a permit to draw water from the lake. This parcel is in the LID. The commissioners decided to have a double vault placed for possible future connection with new owners.
Commissioner Klasell motioned to have Commissioner Harris be the point of contact for meter related questions and make decisions on any meter location changes, Commissioner Ratley seconded; motion passed.
Administrative
Clerk/customer mailings – going forward, we will assign one commissioner for point of contact to advise Elaine as questions arise.
Commissioner Klasell motioned to no longer sign meeting minutes, Commissioner Ratley seconded, motion passed.
Clerk will be gone from March 24 – April 1, and April 6 – 10, 2015 – Commissioner Klasell will keep the district phone to handle customer calls during this time.
Operations: Charlie not at meeting – no updates
Commissioner Klasell moved to adjourn the meeting at 12pm, Commissioner Ratley seconded. Meeting closed.
The next meeting will be April 9, 2015.