Lake Wenatchee Water District
Commissioners Meeting
August 13, 2015
at Station 91 Fire House
Commissioners Present: President – Jim Ratley (Skype), Secretary – Bonnie Klasell, Commissioner – Bruce Harris
Staff Present: Clerk – Elaine Kinney, Operator – Charlie Cruickshank
Guests Present: Barb Harris
Commissioner Harris opened the meeting at 10:00 am and established a quorum announcing those present.
Commissioner Harris motioned to waive the reading of the July 9, 2015 and July 23, 2015 minutes and accept as written, Commissioner Klasell seconded, passed.
Public Comments: No public comments
Project Status-Phase 1
Status on new GFC110s swapping out the NFC110’s: Charlie reported that they have been swapped out. Currently, the unit in the combined facility is not receiving a signal from the LWWU pump station equipment. Consequently, the final punch list is not complete.
Driveway repairs on Lakeview: Still waiting for a change order from RH2. No action was taken at the meeting.
Project Status-Phase 2
New Customer Notification: A letter will be sent to the new customers around the first of September who now have meters and water and are not currently being billed. The letter will inform them when they will start being billed the monthly charge of $39.00.
North Shore Service Line Status: Charlie reported that all affected properties appear to be connected. He will take another assessment.
Customers on North Shore with meters: Charlie reported that, of the 5 customers, all current vaults can be used except for Kulinski. His vault will need a meter re-setter as his meter is 3 feet down. It needs to be brought up to 18 inches.
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West meter: Charlie reported that he has talked with Mr. West. He has given him the time line for flushing, clean out, etc. and he good with it. The flushing of the new main will probably be in about 2 weeks.
Hink Meter: Mr. Hink’s meter is in and the service line has been connected
Lester Addition meter locations: Commissioner Harris reported that Mr. Jesse Bevans has suggested that his meter be moved from its current scheduled location to behind a large rock to save snow plow damage. Charlie will talk to the contractor about this.
Locked meter vaults: The subject was discussed and the Commissioners feel that the vaults should remain locked to avoid damage to the meters. The tool to open the vault is easily available. All customers should have a shutoff installed in their house if they don’t already have one. The meter should not be used to shut off the water unless it is an emergency such as a leak in the service line. In these cases, the District should be called to shut off the meter.
Shutoff Valve on Brown Road: Charlie suggested that the District install a 8” gate valve on the line existing the combined facility pump house to facilitate shutoff isolation and for flushing capability.
Commissioner Harris moved to have a change order made to install a 8” gate valve by the Combined facility and to install a meter setter in the Kulinski meter vault, Commissioner Klasell seconded, passed.
Barb Harris brought up the filter issue at her house. Charlie is going to do some turbidity testing in the near future.
Administrative
Audit: Commissioner Klasell reviewed the recent state and federal auditor’s findings to date. A final report will be provided to LWWD. The auditor engagement letter was signed by Commissioners Klasell and Commissioner Harris.
Commissioner Klasell discussed the reconciled Treasurer’s Report for July 2015; as of 8/1/15 our funds are $51,124.28 at the County; Imprest balance is $469.95. We have 3 customers past due 90 days, which amounts to $214.22. Elaine has sent emails in the past but will follow it up with a letter. The letter will let them know that if payment is not received by Sept. 15, 20156, their water will be shut off.
Commissioner Klasell moved to sign the O&M warrant in the amount of $3,559.73. Commissioner Harris seconded; motion passed. The Imprest expenditures in July were $49.00 for postage.
Commissioner Klasell moved to sign Phase 2 A19 #8 for $336,009.90 and corresponding CPF warrant for Phase 2, Commissioner Ratley seconded, motion passed. This includes POW Pay Request #4 for $298,061.20.
Commissioner Klasell moved to sign the July payroll warrant for $1,789.00, Commissioner Harris seconded, motion passed.
Operations
Next meeting is August 27, 2015 at 10 am at Fire Station #91