Lake Wenatchee Water District
Commissioners Meeting
May 14, 2015
at Station 91 Fire House
Commissioners Present: President-Jim Ratley, Secretary- Bonnie Klasell, Commissioner-Bruce Harris
Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank
Consultants: Marc Marquis-attorney, Adam Neff-RH2
Guests Present: Barb Harris
Commissioner Ratley called the meeting to order at 10:10 am and established a quorum. All three Commissioners present.
Commissioner Ratley motioned to waive the reading of the minutes for 4/23/15 and accept as written, Commissioner Klasell seconded, passed.
Public Comments: None
Project Status-Phase 1
Tice Easement: The signed easement has been recorded.
The last pay request from Belsaas & Smith has not been received. The Phase 1 will be closed when that is resolved.
Project Status-Phase 2
Brown Road Status: Marc presented three possibilities for handling the issue. His recommendation is to put the pipe in the portion of the road that has been orphaned. Karen Dickinson sent an email indicating that she and the other owners of the property are willing to sign an easement giving the District access for the pipe.
Commissioner Ratley motioned to utilize the easement documents prepared by Marc along with a cover letter and send to the property owners of parcel numbers 271718310250 and 271718310200 as soon as practical, Commissioner Harris seconded, passed.
The meter locations for Mr. Hashim, Mr. Bohn, & Karen Dickinson were clarified. Commissioner Harris clarified where the Mayer service will be placed.
Commissioner Harris motioned to forego all stub outs, Commissioner Ratley seconded, Commissioner Klasell voted no, motioned passed.
The performance bond required by Chelan County was discussed. The Insurance Company originally denied coverage stating that they felt it was not necessary. Commissioner Klasell sent the District Insurance Company additional information and is waiting for a reply.
Administrative
Commissioner Klasell discussed the reconciled Treasurer’s Report for April 2015; as of 5/1/15 our funds are $54,924.28 at the County; Imprest balance is $466.22. We have 1 customer past due 90 days, and 7 customers past due 60 days, Clerk Kinney has contacted them all via email.
Commissioner Klasell moved to sign the O&M warrant in the amount of $5,816.22. Commissioner Ratley seconded, motion passed. The Imprest expenditure in March was $34.00 for postage.
Commissioner Klasell moved to sign the CPF warrant in the amount of $6,180.44. Commissioner Ratley seconded, motion passed.
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Commissioner Klasell moved to sign April payroll warrant for $1,157.50, Commissioner Harris seconded, motion passed. In addition, Commissioner Klasell submitted a mileage reimbursement request for $50.51 for driving to Wenatchee to record easement. Commissioner Harris approved the request.
The Waletzky email concerning unauthorized vehicle activity above Lake View Drive was discussed.
Commissioner Ratley will reply to Waletzky.
The small works roster ad will be published in June.
Commissioner Ratley and Clerk Elaine are working on the review of the Operating Directives/Policies.
Operations
The sulfur smell was discussed. Charlie explained the chlorination process. It was decided that we should reduce the amount of water pumped from the Homestead well and increase the water output from the Brown Road well.
Charlie pointed out that he is spending a lot of time in the construction area dealing with other matters than the actual inspection. The Commissioners pointed out that those hours should be charged at his regular rate. Charlie agreed.
Commissioner Ratley continued the meeting until May 20, 2015 at 10:00 am at the District office to approve the A19 for payroll payment to POW.
Continued Meeting Minutes
May 20, 2015
at the District Office
Commissioner Ratley opened the continued meeting on May 20, 2015 at 10:00 am, acknowledged a quorum.
Present were Commissioner Ratley, Commissioner Harris, Commissioner Klasell (via Skype) and clerk Kinney.
There were no public comments.
Commissioner Ratley moved to accept and sign the A19 # 5 for $307,836.88, Commissioner Harris seconded, motion passed. This includes Pay Request #1 for POW in the amount of $289,808.37.
Commissioner Ratley moved to sign the CPF warrant for $308,517.01, Commissioner Klasell seconded, motion passed.
There was a brief discussion about the dirt Brown Road easement documents.
Commissioner Ratley moved to adjourn the meeting at 10:07 am, Commissioner Klasell seconded, motion passed.
The next meeting will be May 28, 2015 at 10:00 am at Fire Station number 91.