Lake Wenatchee Water District
October 8, 2020
Virtual Meeting via Zoom
Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond (left meeting at noon)
Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator
Guests Present: Barb Harris
Commissioner Guimond called the meeting to order at 11:00am
Commissioner Guimond motioned to waive the reading of the minutes for September 10, 2020 minutes and accept as written, Commissioner Cook seconded, motion passed.
Public Comments: None
Operations:
Generator: Discuss and finalize generator/electrical specs that fit the District’s needs. Commissioner Harris presented a timeline for bid process. Commissioner Harris motioned that the district solicit 3 bids by 10/26/20 from three (3) vendors on our vendor list for Kohler 38RCLB-QS9 38KW Generator; Commissioner Guimond seconded – motion passed.
Identify potential critical system issues: Mtn Park – Loss of pressure appears to have been air in line, issue has resolved over time.
Fir Drive – Service line break, will be repaired after telephone line locate is completed. At the same time, we’ll install a shut off valve next to flushing station so entire cul-de-sac can be isolated/shut down easier.
Chlorinator – we’ve had a few complaints about Sulphur odor, Charlie will procure parts and fix chlorinator as soon as possible
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Fire Hydrants – Charlie feels we need to reinforce with fire district that our hydrants cannot be used for fire suppression, if used could potentially damage our system. Bonnie will compose a letter to send for commissioner review at the next meeting.
Administration:
Resolution for SOP revision: Commissioner Harris motioned to Resolution 2020-10-08 to update Standard Operating Procedures, Commissioner Cook seconded; motion passed.
Water Availability Forms Requested: Jim Cook needs his extended, as it expires in November. Also needs 2 separated ones issued, one for each new parcel being sub plotted. Commissioner Guimond motioned to issue water availability forms, Commissioner Harris seconded; passed. Commissioner Cook did not vote.
Budget 2021: Discussion about potential expenditures/capital improvements for 2021, Bonnie will work of budget proposal for approval at the next meeting.
Customer issues: None
Financial Reports – The Commissioners reviewed the September 2020 financial data as listed below. Commissioner motioned to approve the September 2020 Financial Reports, Commissioner seconded; motion passed.
Accounts Receivable 10/1/20: $7,169 is over 90 days past due, which are the 2 customers with liens. $3,015.49 is 30 days past due. All past due customers have been contacted.
Treasurers Report: as of 10/1/30: We have $92,268.39 at the county; $916.01 in Imprest. Imprest expenditure in September was $83.99 for Carbonite renewal.
LID #1: 9/30/20 balance is $ 629,984.85. There were no LID payments in September; LGIF interest earned was $87.37. Our loan payments were made on 10/1/20; the county removed $28,050.06 from our LGIF account to make the payments. Loan #DM15-952-050 $56,640.85, Loan #DM11-952-020 $62,814.51 (total $119,455.36). Loan balances after payment now total $1,586,832.37
Commissioner Harris motioned to sign the O&M warrant in the amount of $3,809.08; Commissioner Guimond seconded, motion passed.
Commissioner Cook motioned to sign the August payroll warrant for $384.00; Commissioner Guimond seconded, motion passed.
Commissioner Harris continued the meeting to a Zoom meeting on Wednesday, October 28th at 10am to select generator bid.