Lake Wenatchee Water District
Commissioners Meeting
October 23, 2014
at Station 9 Fire House
Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell (via Skype/Phone)
Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank
Professional: Marc Marquis-attorney, Karen Kornher-RH2
Guests Present: Barb Harris, Dede Shilling
Commissioner Harris called the meeting to order at 10:10 am, established a forum and named those in attendance.
Commissioner Harris motioned to waive the reading of the Oct 9, 2014 minutes and signed as written, Commissioner Klasell seconded.
Public comments: Barb Harris commented on the section of the Admin & Operations document dealing with multiple dwellings on one meter. She feels that this should be changed. She will write the changes and bring to the next regular meeting for the Commissioner’s approval.
Project Update
Charlie reported that the electrical completion is critical to finishing up other projects and because the electrician is behind schedule, he is holding everything up. He did point out that progress is being made now. Charlie went over the latest schedule, submitted by the contractor, and pointed out things that should have
Karen Kornher suggested that a letter be sent to the contractor pointing out the hold up of the project by the electrical contractor and informing him that if the project is not substantially complete by November 15, 2014, as agreed on in the contract, the District’s intent is to charge $1700.00 per working day in liquidated damages. This would start as of November 17, 2014. The commissioners agreed that the letter should be sent.
Dede Shilling was present representing, Tim Shilling, Jean McCarthy, Jenny Fredericks, Julia Richman and James Waletzky. She presented their concerns. The three main concerns of all of them are:
Lack of sufficient communication about project issues and schedules.
Restoration of the land
Restoration of the pavement
Karen Kornher addressed some of their issues. The Commissioners, RH2 and the contractor will take their concerns under advisement and make sure that there are improvements made going forward.
Maintenance road progress, planting vegetation: Karen reported that plans are to plant vegetation. She asked Dede about using vine maple on their property. Dede agreed that it would be a good idea.Charlie had requested that the District not gravel the access road but Karen reported that the forest service requires that it
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Commissioner Harris felt that about a week before the District switches to the new reservoir, all customers in the high pressure increase properties, be contacted again to see if they wanted their water turned off until they can come up here and be present when the water is turned back on. If no verbal contact is made, their water will be turned off and a notice attached to the door of the residence. Commissioner Klasell agreed.
The District Whispering Pines Pump House: It was discussed that after the District switches to the new Reservoir, the water be allowed to circulate in the pump house so if need be, it can be a back-up source for the District. Charlie agreed. Therefore the electricity will remain on but the phone service canceled.
Commissioner Harris asked Charlie if the contractor is providing Operator training with manuals. Charlie reported that they are. Karen Kornher suggested that Charlie put a list together of training and documents that Commissioner Harris asked Charlie about a backup operator. Charlie reported that right now he has a person that is willing to come in and be his backup but other than that, he has no one else.
Inclusion of Lakeview Drive upgrade in phase 2: The Commissioners agreed to leave as is.
Hashim connection email: After Commissioner Harris sent a letter to Mr. Hashim informing him that the meters and water connection have been delayed until 2015 because the project had to be divided due to lack of sufficient funds, the District received an email from Mr. Hashim regarding the installation of his meter and connection to the water by the end of December, 2014. The Commissioners are taking it under consideration.
Two track road easements: The documents that Marc emailed to the Commissioners for distribution to the affected customers were discussed. Marc will make the suggested changes and mail the letters.
Pressure increase issue: Clerk Kinney reported that she spoke to most of the customers affected by the pressure increase and left messages to the others. Some have called back for clarification but all have been informed that they may need to install a PRV between the meter and the house.
Farnham/Overturf meter location: Mr. Farnham is trying to obtain an easement to cross Deems land for his
Commissioner Bohn resigned his position. The letter was received on October 10, 2014. It was decided to advertise the position on the Lake Wenatchee Info website as well as send an email to all LWWD customers asking for any interested parties. Commissioner Harris reported that one customer has volunteered. They will be given until the November 11, 2014 meeting to step forward.
Snow removal bid: One bid was received. It is for one season. The bidding request specified three seasons which would end in the spring of 2017. Charlie reported that he just needs the area in front of the door for the new Brown Road pump house cleared for parking. Clerk Kinney will contact him and ask for a new bid for three seasons and point out the Brown Road pump house change. The issue will be decided at the next meeting.
Ellison Repair: After turning the water off to the property, Charlie has not heard anything
Baker Easement: Commissioner Klasell moved to have Marc Marquis prepare an easement for the new connection onBaker’s property once the linear feet and estimated value has been determined, Commissioner Harris seconded.
Vance Lake’s property sale: Clerk Kinney reported that she received a call. The Commissioners gave the clerk instructions for responding.
Meter relocation of the upper six lots: It was decided that new vaults and meters would be installed and at a later date the District may remove the old meters and vaults for backup use.
Brown Road valve leak: Mike Dickinson has not gotten to it as of today.
Charlie proposed moving Karen Dickinson’s connection to the upper system to improve her water pressure. She has very low pressure now. He reported that it would not be a huge change and Karen is willing to pay any additional cost involved. The Commissioners felt that it was not a problem. Charlie will send Karen Kornher a map depicting the change.
Commissioner continued the meeting at 1:10 pm until to Thursday, October 30, 2014 at 10:00 am at the Fire station to discuss any additional project issues that may come up as the project finalizes.