Lake Wenatchee Water District
Commissioners Meeting
October 9, 2014
at Station 9 Fire House
Commissioners Present: President-Bruce Harris (via Skype/Phone), Secretary- Bonnie Klasell
Commissioners Absent: Lan Bohn
Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank
Professional: Ryan Peterson, RH2
Guests Present: Barb Harris (via Skype/Phone)
Commissioner Klasell established a forum and name those present.
Commissioner Klasell motioned to waive the reading of the Sept 25, 2014 minutes and signed as written, Commissioner Harris seconded.
Public comments: There were no public comments
Project Updates
Construction updates: Charlie/RH2 site meeting updates: The paving on Lakeview Drive was done on 10/07/14. Charlie was approached by one of the home owners regarding cracks in their driveway. He indicated that the District needs to have a plan on how to address the driveway issues. Ryan from RH2, after inspecting the driveways feels that they can be crack sealed in Phase 1 and if necessary seal coated after Phase 2 is complete.
Commissioner Klasell moved to crack seal the affected driveways this year, Commissioner Harris seconded, passed.
Charlie recommended to Karen at RH2 not to gravel the maintenance road. He feels it is too steep for travel by the average vehicle. He indicated that the existing tanks will not be removed for 2-3 weeks, possibly more. He also reported that one of the home owners is concerned about the water runoff from the property across Lakeview Dr. onto their property. Ryan indicated that they will look at the area and determine a solution with foliage or other products.
Charlie reported that when the area next to the Shilling residence was prepped for pavement with gravel, the contractors laid gravel over the property line onto the Tice property and that when the asphalt was applied, it went over the property line. It was decided the Commissioner Klasell will email both Tice and Shilling and suggest that they may want to provide each other with a letter indicating that they aware of the issue and that the property belonging to Tice will remain his property. Or if the wish, the contractor will cut out the asphalt and remove the gravel up to the Shilling property line.
Waletzky Project email: Commissioner Klasell will answer his concerns via email.
Other project issues
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Water pressure letter: Clerk Kinney will send the letter and the accompanying maps via email or snail mail, if no email is on record, to all customers in the Whispering Pines and Lester Addition areas. Those folks, with the highest increases, will then be phoned to make sure they received the notification and that they understand the issue.
North shore pipe easement: Tabled until the next meeting when the Districts attorney will be present.
Moving or replacing the existing meter: The 7 meters on the LW water area cannot be retrofitted for use by the district. RH2 would like to replace the 6 meters on the upper Lakeview Drive. The Commissioner felt that those meters should be moved to the public right of way. No decisions were made at this time.
Brown Rd Reservoir abandonment date confirmation: Charlie indicated that it will have to remain in place until after the new pump house is operable.
Mt. Park Additional Pressure tank: Charlie feels that we should install at least two tanks. Commissioner Klasell motioned to purchase pressure tanks and the number will be determined by RH2, Commissioner Harris seconded, passed
Two Tract linear pipe location/easements: After some discussion, Commissioner Klasell motioned to have Marc send the affected properties a letter about the needed easement and offer them the amount of compensation determined by Commissioner Harris previously, Commissioner Harris seconded, passed. Letter will be sent after commissioners approve cover letter via email.
Administrative
Commissioner Klasell discussed the reconciled Treasurer’s Report for September 2014; as of 10/7/14 our funds are $55,387.23 at the County; Imprest balance is $509.10
Commissioner Klasell moved to sign the O&M warrant in the amount of $1,947.54. Motion seconded by Commissioner Harris, motion passed.
Imprest expenses for last month were $108.00 office supplies (TAK cardstock for bills)
Commissioner Klasell motioned to sign the Payroll voucher for September in the amount of $1,391.50. Motion seconded by Harris, motion passed.
Commissioner Klasell discussed the DWSRF budget status as of 9/30/13 and the remaining budget for Phase 1. We have spent $1,546,252.26 and have $780,882.74 remaining in the loan after A19 #32R is processed. With 10% of the DWSRF being withheld until Phase 1 is closed in fall of 2015, we might have issues paying the balance of the project this year. Commissioner Klasell will follow up with Karen Klocke at DWSRF as she had mentioned they might allow a smaller portion withheld (5%).
Commissioner Klasell moved to sign A19 #32R and supporting CPF warrant for $311,490.71. This included Pay Request #4 from Belsaas & Smith in the amount of $293,516.08. Commissioner Harris seconded, motion passed.
Other Issues
LWWD ops and directive updates: Commissioner Klasell motioned to accept the changes to the Op & Administrative policies as presented by the clerk, Commissioner Harris seconded, passed.
Operations update from Charlie: Charlie reported that since he turned off the water to the property leaking in the Lester Addition, it has not been turned on. He will keep monitoring. The leak on the corner of Brown road and Fir Drive in WP is an emergency repair because of the winter season soon approaching. Therefore, Charlie will have it fixed.
Commissioner move to adjourn the meeting at 11:30 am, Commissioner Harris seconded.
The next meeting will be held on October 23, 2014 at 10:00 am at the District 9 Fire Station.