Lake Wenatchee Water District
Commissioners Meeting
September 25, 2014
at Station 9 Fire House
Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell, Commissioner Landis Bohn
Staff Present: Operator Charlie Cruickshank
Professional: Karen Kornher, RH2; Marc Marquis, attorney for The District
Guests Present: Barb Harris
Commissioner Harris opened the meeting at 10:02 am and acknowledged a quorum existed
Commissioner Harris motioned to waive the reading of the minutes for September 11, 2014; Commissioner Klasell seconded, passed and signed.
Public Comments: There were no public comments
Project Updates
Construction updates from Karen Kornher
- Updated schedule from Belsaas & Smith has been emailed to all commissioners this morning
- The well pump will be installed tomorrow
- Tank staining is scheduled for 10/12/14
- Asphalt paving is slated for 10/8; patching for 10/29
- Mountain Park well improvements being worked on this week
- PRV station installed
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Brown Road System Connection
Much discussion as to whether or not Brown Road will use the new tank or continue to use their existing tank before their new mainline is installed. Karen Kornher will review the plans and email a response.
Property Owner issues – none at this time.
Updates on the 2014 DWSRF loan process
Commissioner Klasell reported application was submitted online on September 17th and she received confirmation from Sara Herrara at DOH that it was received. They won’t review any of the application until November 1. Also, Karen Klocke said she spoke with Mark Barnett at Dept of Commerce and he will structure the loan to be 21 years, instead of 20 so our first payment won’t be until October of 2016. Therefore there is no need to convert our LID into an ULID.
Other Project Issues
Lester Addition water rights transfer
Marc Marquis advised the commissioner’s that DOE transferred and approved 4.4 acre/ft of Lester Addition’s water right to the District. Mark Peterson confirmed that no transfer deed for this was prepared in July of 2012 when all associations transferred their assets/water rights. Marc Marquis has prepared a quit claim deed for transfer, and based on the MOU between Lester Addition and the District it is their intent for us to receive those water rights. Since Whispering Pines became responsible for providing them water when their system failed, the last president of WPWUA has authority to sign the transfer document. Once that document is signed and notarized, Marc Marquis will record the deed at the county.
John Steer meter location
Karen Kornher confirmed that all customers that have meters relocated will be getting new meters/vaults. John Steer is one such customer; he will only be assessed for the meter reading attachment as his current meter does not have one. There was much discussion on how the meters being moved in Whispering Pines could be moved instead of replaced, as all of those additional meters were not budgeted for. No decision was made.
Two track road easement
Commissioner Bohn is concerned the pipe was placed in the wrong location. He provided a copy of the current Brown Road well easement with a drawing of where he thinks the pipe is located. He and Charlie will walk the area to determine if it was placed as designed. Until we know for sure that the placement follows the design, we really can’t evaluate how many linear feet are on each parcel. Subject was tabled.
Brown Road easement (dirt road)
Much discussion as to whether or not this is private property or a public right of way. Karen Kornher said that the assessor shows it as a non-maintained county road, but will check with Fitzpatrick (our surveyor) to verify this is true.
Notification letter of new higher water pressure in system at start up
Commissioner Harris prepared a letter to be sent to all customers in Whispering Pines and Lester addition advising them that there will be pressure changes once we switch over to the new reservoir. Karen Kornher is going to modify the letter, and include a table with the changes to their pressure at the meter (either up or down) and will also provide a way to calculate the pressure at the homes, depending on location on their parcel.
Commissioner Klasell moved that this letter be sent after Commissioners review Karen Kornher’s modifications and additions, Commissioner Harris seconded. Motion passed.
Water line AAA insurance
A customer informed the commissioners of an insurance plan for sewer and service lines, he asked that we forward to all customers. The commissioner’s decided that it was not the District’s place to distribute the information as it could appear that we are endorsing it.
Other Issues
Brown Road valve leak
Charlie discovered a valve leak at the corner of Brown Road and Fir. We are losing approximately 1/2gal/minute. Commissioner Harris said this is a known leak, and asked Karen Kornher is that line was going to be replaced. She will get back to us with that information, repair decision tabled until we hear back from her.
Franz Meyer Connection – no contact from Mr. Meyer or his attorney. Until we know for sure he has an easement across private property, we can’t place a meter for him next summer. This led to discussion about 3 parcels in Lester Addition that are currently sharing one service line. Commissioner Klasell will compose a letter reminding those parcels that they will need to have an easement in place and also run independent services lines to the mainline on Fir Drive to be connected next summer.
Vance Lake parcel
The District received a call from a gentleman requesting if there is water available if this parcel is sub platted. Karen Kornher determined our maximum connections (ERU) are 218 so the clerk can advise him that as of this date we do have water available. However, that can change in the future if water usage changes or more parcels connect to the system.
Operations update from Charlie
Charlie noticed big chlorine swings in Whispering Pines, discovered another leak on Lester Addition. It is very significant water loss, and the leak is on a service line that is serving 3 separate parcels. The service line has been shut off at the mainline, and Commissioner Harris will compose a letter to send to those customers advising that water will not be turned back on until repairs are made.
Snowplow Bids
Commissioner Klasell reminded the commissioners that it is time to send out request for bids for snowplowing. It was determined that the only areas for plowing will be Mtn. Park pump house LW pump house and BR new combined facility. We will issue a 3 year contract. Commissioner Klasell will compose the letter and send it to qualified parties on our small works roster.
Commissioner Harris moved to adjourn the meeting at 12:20pm, Commissioner Bohn seconded, meeting adjourned.
The next meeting will be held October 9, 2014 at 10:00 am