Lake Wenatchee Water District
Commissioners Meeting
June 21st, 2012
at Station 9 Fire House
Commissioners Present : President ~ Bruce Harris, Secretary/Treasurer ~ Landis Bohn, VP ~ Bonnie Klasell
Staff Present: Clerk ~ Karen Dickinson
Consultants Present: Dan Bannier from RCAC
Guests Present: Barbara Harris, Cleve Borth, Sharon George, Jim and Ratley, Irene Miller
President Harris called the meeting to order at 10:00a.m., and recognized a quorum.
Minutes were accepted and vouchers/A-19s signed.
Budget Process
Clerk will communicate with RH2 to determine proper budget categories for expenses not originating with RH2 and therefore not already categorized by them.
Start Up Process
(Accounting Program)
Jim Ratley spoke with the folks at Quick Water about whether to upgrade or to get a new program. Options are:
- Don’t buy Quick Water at all, but stay with Quick Books instead.
- Use the “Rural” Quick Water program currently owned by WPWU, and pay $400 in training and $650 in upgrades, for a total of $1050.
- Use the “Q5” Quick Water program which would cost $3000.
There was much discussion of costs and benefits of each. Finally C. Bohn motioned to upgrade the existing “Rural” program. C. Harris 2nd. Passed unanimously.
(Rate Setting)
There was much discussion on how to meet the O&M budget. There is a proposal to go with a flat rate for those who do not have meters, and a lower flat rate, plus water usage fees, for those that do. The WPWU MOU says to use the meters for billing, but it would much cheaper and simpler for the District to use a flat rate for the interim period during construction. However, the Commissioners are concerned about the difficulty of amending the MOU. C. Harris says they will go to the WPWU board and see if they will accept a flat rate for the interim period. Dan Bannier points out the WPWU aren’t using their water at high enough rates to trigger water usage fees anyway.
Based on the budget established by the Board, C. Harris makes a motion to adopt a flat rate of $39./mo, effective August 1st, for all LWWD customers. Bohn 2nd. Unanimously passed. Dan Bannier will draft a resolution to this effect for Commissioners to sign at their next meeting.
(Operator Contract)
Commissioners signed the contract with Cruickshank Consulting LLC. Clerk will scan and email copies to all parties including Dan Bannier so he can draft a resolution accepting the contract.
(Operating Procedures)
C. Klasell and Jim Ratley have drafted some procedures for the new District. (If adopted, these procedures should go up on the web site with hard copy in the District office files.) C. Harris asks everyone to please review and comment. Copies have been email to all Commissioners and consultants.
Wells
(Burgess)
C. Bohn said he spoke with Jeff Burgess and was told Burgess wanted to wait for his partner Jill to return from vacation before re-opening talks about the Burges well. Jill is expected back in a few days.
(Mt. Park)
C. Harris walked the potential well sites with Jim George and came up with 3 possibilities. C. Harris passed out maps. There was much discussion of the pros and cons of various options. Sharon George says the Georges would donate site #3 as it is already a non-buildable lot.
C. Harris asked Dan Bannier what would happen if the District failed to find a water source for the Mt. Park area and was therefore unable to meet all the requirements of the Comp Plan. Dan said he would check with Tom at WA State Public works, the source of our DWSRF loan/grant package. Dan will ask Tom if it’s possible for us to defer Mt Park to Stage 2, when we might run a line down N Shore Dr.
If Tom says we must do something about Mt Park now, then C. Harris will review well drilling options with an RH2 engineer.
Easements
(BRWU)
Irene Miller, president of BRWU suggested BRWU be compensated for allowing LWWD to share an easement at the same rate the LWWD is compensating other land owners for easements. Commissioner Harris suggested LWWD could compenstate BRWU by putting new pipe in the ditch. Irene Miller said she would take that offer back to her board.
Also, C. Klasell reminded the group that LWWD and Irene Miller need to sign the addendum to the BRWU MOU taking out the Burgess lots and returning the irrigation reservoir, pipes and easements to BRWU. C. Harris and Irene Miller signed, C. Klasell abstained as she is on the BRWU board, and C. Bohn postponed signing until there was an answer back from BRWU as to whether or not they will share the easement in return for new pipe.
(WPWU)
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(Lester Addition)
Cleve Borth spoke with Schultze. C. Harris spoke with Bob West. Much discussion of working out easements followed. Cleve Borth will walk the line with Schultze this weekend and try to come up with a deal.
Clerk Replacement
C. Klasell proposed: Change the official mailing address for LWWD to the WPWU mail box and leave it there no matter where the “office” might go. Then investigate having Gaye (clerk for Alpine Water) do payables and reporting, but break out meter reading, billing, and minutes to a local person, possibly Elaine who lives in WP. This local person would take physical possession of the computer, files and phone. Other details might be C. Kasell taking over web site and Bacon Davis wage interviews.
There was much discussion of how all these duties might be best handled.
President Harris motioned to extend the meeting to discuss clerk staffing, survey results and small works roster. There was some uncertainty as to the best time and place to reconvene, so C. Harris and C. Klasell will communicate, decide on time and place, and then let everyone know…. probably Sunday morning at the Harris’s.
There was discussion of holding official commissioners meetings weekly, at the Fire Station, until this critical busy period slows down.
President Harris suspended the meeting at 2:00pm, to be resumed 6/28/12 @ 10am
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
June 28th, 2012
(continuation of June 21st meeting)
at Station 9 Fire House
Commissioners Present : President ~ Bruce Harris, Secretary/Treasurer ~ Landis Bohn, VP ~ Bonnie Klasell
Staff Present: Clerk ~ Karen Dickinson
President Harris re-opened the meeting to order at 10:00a.m., and recognized a quorum.
Partial minutes from 6/21/12 were approved. Amended vouchers/A-19s signed.
Staffing
Discussion of how to assign job duties between Elaine and Bonnie. Commissioner Bohn motioned to officially hire Elaine as the new clerk, with the job description for clerk now reduced to minutes, communications, and receivables. Office will be moved to her location.The other duties of the clerk, such as payables and managerial accounting/reporting will be handled by Commissioner Klasell. Comm. Harris seconded and it was passed unanimously.
Commissioner Pay
After much discussion, Commissioner Klasell moved to begin compensating Commissioners for their service to the District, at the legal rate of $104./meeting, effective June 1st, 2012. Commissioner Harris seconded it and it was passed unanimously.
Wells
Burgess Well – Commissoner Bohn spoke to Jeff Burgess did not set up a meeting time. Commissioner Harris presented a map and a proposal outlining the rational for the offer on the well. Harris and Bohn will meet with Burgess ASAP.
Mountain Park – Commissioner Harris worked with Dan Bannier from RCAC to get an OK from D.O.H. and tom Justice from the Commerce Dept. to get permission to move the Mountain Park segment of build out to Phase II, when the main line will come right down the road. Both DOH and PW said a delay was OK. Much discussion of various pros and cons of a delay. Commissioner Harris moved for Commissioner Bohn to hire a dowser to check Steve George’s parcel # 27 16 14 700 045, and Jim and Sharon George’s parcel # 27 16 14 700 0465. Clerk Dickinson to call parties to initiate discussions. Commissioner Klasell seconded. Passed Unanimously.
Budget/Transfer
Commissioners hope to have resolutions prepared for budget, rates, and the operator in time for next week’s meeting. The transfer date is still August 1st. Commissioner Klasell moved to sign the resolution at the next weekly meeting. Commissioner Bohn seconded. Unanimously passed.
Commissioner Klasell will check that LWWU is ready for signing. Commissioners are considering a July 28th signing party.
Easements
BRWU – Irene Miller, president of BRWU emailed the Commissioners a note accepting the District’s offer to replace BRWU irrigation pipe as compensation for sharing the BRWU easement.
WPWU – Commissioner Harris will meet with Ice this weekend in hopes of getting an OK on an easement.
Lester Addition – Dickinson Construction found a major rock formation in the proposed easement at the end of the cul-de-sac.
Karen K. from RH2 Engineering has asked that LWWD mark all their known easements with blue paint. Commissioner Bohn volunteered to do this by Monday.
Franchise Agreement w/ Public Works
Andrew Brunner from Chelan County Public Works called and apologized for the delay. They are backed up down there, but working on producing an agreement.
Small Works Roster
Commissioners reviewed list. Clerk to email copies to Commissioners.
President Harris adjourned the meeting at 1:30 pm.