Lake Wenatchee Water District
Commissioners Meeting
July 5, 2012
at Station 9 Fire House
Commissioners Present: President-Bruce Harris, Bonnie Klasell, Secretary-Landis Bohn
Starr Present: Clerk-Karen Dickinson, Clerk Trainee-Elaine Kinney
Guests Present: Cleve Borth, Barbara Harris, Dwight Burke
Commissioner Harris opened the meeting at 10 am and acknowledged a quorum existed
Commissioners approved the minutes from 06/28/12 with one typo fix needed
Administrative and Vouchers
The commissioners discussed where to move the Whispering Pines Water Association mailbox after the transfer. It was decided to move it to Clerk-Elaine’s mailbox area because that is kept clean of snow. Commissioner Harris instructed Elaine to go ahead right now and acquire a new address for the district and when the time is right all mailings will be changed to that address.
Clerk Dickinson told the commissioners that they are entitled to one hundred and four dollars per meeting.
She then passed out I-9 forms which need to be filled out and had them sign their pay vouchers for last month. From now on the commissioners will get this amount for every meeting attended. There were no other vouchers to approve.
It was pointed out that as the bills come in they are faxed to the commissioners one at a time for their review then the voucher is filled out with all the approved invoices to be signed.
District Insurance
Dwight Burke has been negotiating with Cities Insurance Association of Washington (CIAW) to obtain our District insurance. He was able to negotiate the following:
- A premium of three thousand dollars per year. They refused the twenty five hundred the district proposed.
- A ten million dollar general liability coverage compared to the one million CIAW first proposed.
- The insurance would go in affect as of Sept 1, 2012. Dwight asked how they would cover the transfer date of Aug. 1, 2012. They said that they would endorse the additional property value as of August 1, 2012 but not charge us for that month.
- The coverage is on the total property value of four hundred and fifty thousand dollars. They said they would be with 10% of that figure.
- They also agreed to cover prior acts for those three associations that have insurance coverage. (LWWD, WPWUA, Brown Road Assoc.)
- Director and Officer Coverage (D&O) for the board would be on a claims made basis. After the transfers are done, the associations can cancel their D&O coverage. It will now be covered by the Districts D&O coverage.
There was some discussion about covering the boards that will remain in effect for three years as recommended by Mark Peterson. This is in case the District should fail for some reason, the individual associations could start up again and not start from scratch. All three associations agreed to keep their current D&O coverage until the corporations are dissolved and the boards are no more or until we find out more options.
Commissioner Klasell moved, Commissioner Harris seconded, and it passed unanimously, to have Dwight continue talking to the insurance company and attorney, Mark Peterson about coverage issues and how to proceed with the individual boards that will remain active.
Commissioner Klasell moved that we accept the $3000 premium, Commissioner Bohn seconded, and it passed unanimously.
There was discussion about submitting a letter of intent to withdraw 12 months in advance. Dwight pointed out that for a business aspect, it would be better to submit the letter but since they have worked with us and have a long memory, maybe it would be better not to. Commissioner Harris felt that it would be better to wait a year and make that decision next Sept.
Dwight felt that on a go forward basis we have a commissioner as the contact person with CIAW.
It was agreed to have Commissioner Bohn be the contact commissioner. Dwight proposed to write a letter making Commissioner Bohn the contact person.
Commissioner Harris moved that Commissioner Bohn be made the contact person for CIAW, Commissioner Klasell seconded, it passed unanimously.
Status of Wells
District Well: Commissioner Harris said they made an offer to Jeff Burgess for the District to take over their well as a replacement well for WPWUA. The offer was turned down.
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Mountain Park Well: It was decided to have two local dousers look for water in the areas discussed. It was decided to have two dousers witch the areas discussed. (Joe Woods and Charlie Cruickshank).
Start up Process
LWWA: Cleve Borth wanted clarification that the signing of the documents would be July 26. The players both verbally agreed with the transfer agreement. Both Bob West and Byron Dickinson gave verbal approval for the transfer agreement, however, Byron want the agreement amended to say that the free water usage will be transferred to his heirs for as long as one of them retains the property That amendment was given to Byron today for his approval. The agreement will be signed prior to the July 26, 2012 deadline.
Letter announcing District Start rates which will be sent to the members of the District. Dan Bannier said the letter looked good but to add the Commissioners names and contact information to it. After a very lengthy discussion regarding how to handle late fees, turning off water, etc., it was decided to leave the letter and rates as written but add “base rate for residential service” after the thirty nine dollars and add “per billing cycle” after the late fee. These rates can be changed at a later date if it found that the budget is not substantial.
Commissioner Bohn motioned to accept the letter as written, Commissioner Klasell seconded, all approved.
Commissioner Klaell submitted the proposed budget for 2012-2013. Commissioner Klasell moved to accept the budget, Commissioner Harris seconded, all approved.
Planning for the July 19th meeting: It was decided to devote most of the time to Dan Bannier and what he has to present.
Resolutions
The commissioners signed the Contract Operator resolution.
Commissioner Klasell will bring the resolution to the July 12, 2012 meeting to accept the budget along with the other resolutions that need to be discussed and signed.
Easement Status
Whispering Pines Lots 3, 4 & 5: Commissioner Harris submitted a map from the engineers showing where the easement will go to access the upper reservoir. This will require cutting down some trees and flattening the ground. This is based on Forest Service (FD) approval to use their land.
Also we will need permission to use the paved driveways to access the upper road to the reservoir.
A discussion was held about obtaining permission to cross Hashim’s land with the pipes. Further work will be done on this. Whether Hashim owns the small strip will be verified for further planning.
Tice/Schilling easement to put in the pipe: Commissioner Harris has been trying to contact David Tice to obtain an easement or permission to use a thin strip of his property to place dirt and move equipment. Whispering Pines already has a 10 foot strip on Shilling’s property but we will need additional space to place dirt and move equipment. At the time of the meeting, he had not heard back regarding his latest email to him.
North Shore/Lester Addition: The easement is up in the air at this point and is Karen Korhner’s design changes.
Franchise Agreement
Commissioner Harris said that we did get the Franchise agreement from Chelan County.
Survey Status
There was very little success in locating the metal pipes with a metal detector. As a result of this, we will need a local person when we begin digging. So when the survey is done we will proceed.
Task Assignment
Commissioner Klasell will mail out the startup letter.
Commissioner Bohn will coordinate the witching tasks. Commissioner Harris will contact the Geologists to give up a better idea where the water may be found.
Meeting was adjourned at 1:00 pm.