Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                               February 27, 2014

                                                            at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell, Commissioner Landis Bohn

Staff Present: Charlie Cruickshank, Elaine Kinney

Professional: Marc Marquis

Guests:  Barb Harris (via Skype), John Klasell, Tim Gellatly

Commissioner Klasell called the meeting to order at 10:00 am, and acknowledged a quorum 

Commissioner Klasell moved to waive the reading of the minutes and sign as presented, Commissioner Harris seconded, passed.

Project Issues

The district received the DOH project approval letter allowing us to go to bid and begin construction.  The phase one approval includes the Homestead well.  The section 106 process will be complete at the end when the monitoring plan is completed at the end of project.

Easement issue on Lakeview:  After discussion by the Commissioners of the placement of the pipeline in the plans which would require another easement it was decided to reroute the pipeline to make use of the 25 foot easement that the District already has. Commissioner Klasell moved to have RH2 redesign the plans to go up the 25 foot easement already in place, Commissioner Harris seconded, passed.

Commissioner Klasell moved to accept the Phase One Plan after the Lakeview pipe re-route, Commissioner Harris seconded, passed.

Commissioner Klasell reported on the Phase one bidding timeline.  The advertisement will be published 03/4/14 and 03/11/14. If approval is received today, the bidding will close by April 3^rd. 

Discussion and approval of bid documents: There were some questions that came up regarding the bid documents.

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Commissioner Klasell questioned the fact that there was no verbiage regarding trees that are removed from the county right of way.  Charlie, the operator asked if the pipe used could be changed to C900 instead of the steel which would save some dollars both in pipe cost and installation. These questions will be asked of RH2 before the bid documents are approved.

Commissioner Klasell moved to assign Commissioner Harris to communicate the Districts approval of the bid documents, Commissioner Bohn seconded, passed.

In order to move the bidding process forward Commissioner Klasell proposed to continue the March 27^th meeting until April 4^th to award the contract.  The Commissioners agreed that this would be a good idea.  The idea will be voted on at the March 27^th meeting.

System Issues

Commissioner Bohn parcel/pipeline issue:  The District received a letter from Commissioner Bohn addressing the fact that a water pipe that crosses a portion of his property and other property owners which delivers water to his lot and others was put in by the WPWUA.  In 2010 he refused to sign the easement for the water line after the installation. He is now asking for rental money for the pipe until the new system is complete.  There was much discussion amongst those present.  There was no agreement reached and the issue was tabled until another regular meeting.

MTN Park customer Krystal Sweetwood:  It has recently come to light that her property does not have access to water from the District yet she has been paying the basic rate since August 2012.  The question is should she be.  The matter was tabled until more information can be obtained.

Ballantine property:  Clerk Kinney reported that Dave Leonard called and reported that he checked his house on Brown Road and the water to his former shop is still turned off and has been for 4 to 5 years.  Tim Gellatly reported that he did some work on the shop in question and it did have water service.  He volunteered to contact the owners and investigate if indeed it does have water and where is it coming from and if they are part of the LWWD where would they like their meter.  The matter was tabled until the next meeting.

Lake Wenatchee Water Pump House:  Charlie reported that they have water and he has the float switch and when he can have access to the reservoir, he will fix the problem.

Charlie also asked if he could purchase a lock that matches the other locks used by the District for the Hashim gate which blocks our legal access to the BRWU tank.  Charlie will contact Mr. Hashim and advise him of our intent..  This will provide access to the property without Mr. Hashim giving the District a key. 

Commissioner Klasell moved to have Charlie purchase the paddle lock, contact Mr. Hashim, and install the lock, Commissioner Harris seconded, passed.

Marc reported that he heard from the DOE and they have finalized the Admin portion of the Dickinson water right and he will get that run through the Conservancy board next Thursday so all water right transfers should be done.

Commissioner Klasell moved to adjourn the meeting at 12:00, Commissioner Bohn seconded, meeting adjourned.  The next meeting will be March 13, 2014 at 10:00 am.

                                                       Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                               February 13, 2014

                                                            at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell, Commissioner Landis Bohn

Staff Present: Charlie Cruickshank, Elaine Kinney

Guests:  Barb Harris (via Skype), John Klasell

Commissioner Klasell called the meeting to order at 10:00 am, and acknowledged a quorum 

Commissioner Klasell moved to waive the reading of the minutes and sign as presented, Commissioner Harris seconded, passed.

Administrative

Commissioner Klasell distributed the reconciled Treasurer’s Report for January 2014; as of 2/8/14 our funds are $31,685.27 at the County; Imprest balance is $310.22.  Past due accounts amount to $1,835.83

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,725.32.  Motion seconded by Commissioner Bohn, passed. Warrant includes $209.85 for the Imprest office supplies/postage

Commissioner Klasell motioned to sign the Payroll voucher for December in the amount of $1,621.50. Motion seconded by Commissioner Bohn, passed.

Commissioner Klasell distributed the updated DWSRF budget status as of 1/31/14. Scope and budget amounts were submitted to Cathy @ Dept. of Commerce, they have not been approved yet but she feels they will.

Commissioner Klasell moved to sign the A19 voucher #24 for $10,466.66 and supporting CPF warrant. Motion seconded by Commissioner Harris, passed.

Commissioner Klasell distributed the recommended O&M budget for 2014. Commissioner Klasell moved that we sign Resolution 2014-213 accepting this budget, motion seconded by Commissioner Bohn, passed.

Project Issue

Tree removal: Commissioner Klasell moved that all trees will be fallen, the brush and rootball removed by LWWD and the timber will be placed on the affected properties and will not be sold by LWWD, Commissioner Harris seconded, passed.

Commissioner Harris volunteered to start composing a letter to be sent to the affected property owners.

Review and approve Phase One Plans:  After review of the plans the following questions will be asked of RH2 before the plans can be approved.

• ·         Why is there a 70 foot by 8”ductile pipeline coming up driveway on lot 3 instead of the nearby utility easement
• ·         Sleeve on Brown Road irrigation line and why would construction stop if pipe not found
• ·         Provide Bid item detail.

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The approval was tabled until the Feb. 27 meeting giving RH2 time to address the issues.

Review and approve Bid documents:  After much discussion, the Commissioners agreed to authorize Marc Marquis to spend up to 2 hours reviewing the documents and report back.  The Bid documents will be approved at a later date.

Policy for handling latecomers to LID regarding short plats:  After much discussion of the matter-

Commissioner Harris feels that those who started a short plat or lot line adjustment prior to the LID formation in Dec 2011 should be given the option to join the LID or to be excluded and that those property owners that started a short plat or lot line adjustment after the LID was formed in 2011 would be required to participate in the LID.  The difference in the wording would emphasize the importance of the benefit of the LID and the responsibility to fund the construction.  These new parcels would enjoy the same benefits as the original LID participants and therefore should be required to participate in its funding. The requirement to participate in the LID after it has been formed but before it has been finalized is the recommendation of LWWD legal support, the Dept of Health and the Chelan Co Assessor’s Office. 

Commissioner Klasell feels that all short plats should be given the option of opt in or out because she has been

advised that they cannot short plat unless they can show that there is water available. It therefore becomes a moot point. The parent parcel remains in the LID regardless.

Commissioner Klasell moved that any short plat formation that occurs after the established LID in Dec 2011, the affected parties will be sent a letter inviting them to join the LID and a second letter giving them the option to opt-out, along with the information of what would be involved if they chose to join the district at a later date which would be the cost of the final LID assessment plus inflation & interest. Commissioner Bohn seconded. Commissioner Harris voted no.     Motion passed

LWWD Construction roles:  Commissioner Klasell will serve at the contract administrator and Operator Cruickshank will serve as the project inspector.

Preconstruction Meeting: Commissioner Bohn will coordinate and attend the meeting.  He would prefer to meet at 10 am at the upper end of Lakeview Drive.  Commissioner Klasell will inform RH2.

System Issues

Lakeview Drive leak:  Charlie reported that as of now, it is not an issue.  It will be further assessed in the spring.

Charlie also reported that the LWWU ran out of water because a cable broke in the pump for the reservoir.  They are being provided water via the pressure tanks.  The Commissioners authorized Charlie to obtain the necessary parts and fix the break.  In the discussion, clerk Kinney suggested adding Charlie’s cell phone number to the LWWD website for emergencies.  Charlie agreed to have this done.

Other Issues

Parcel 271718330245 Ballantine:  It is suggested that the travel trailer parked there during the summer is drawing water from an exterior faucet located on the garage.  Clerk Kinney will contact Dave Leonard, the former owner of the property where the garage is located, to find out if it has water being provided to it via the property in the Brown Road Water system which is still owned by Dave Leonard.

Commissioner Klasell adjourned the meeting at 12:27 pm and reported that the next meeting will be held on Feb. 27, 2014 at 10 am at the District Nine Fire Station.