Minutes, October 30, 2019

Lake Wenatchee Water District

Continuation of 10/10/19 Public Meeting

October 30, 2019

Station 91

Commissioners Present: Commissioner Bruce Harris, Commissioner Jim Cook, Commissioner Cleve Borth

Staff Present: Bookkeeper Bonnie Klasell

Guests Present: Barb Harris

Commissioner Harris called the meeting to order at 10:00

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Addition to Agenda – Tree falling on Upper Tank/Damage:

Commissioner Harris discussed damage to the tank from a windstorm on October 25th. Bonnie has submitted a claim with CIAW and will contact Charlie to verify an adjuster has called. If Charlie has not been contacted, she will follow up with CIAW.

Water Rate Update: Discussion on capital expenditures and budget items for the five years, to assist in establishing a new rate structure in 2020. This is necessary to insure enough funds to handle projects identified in our Comprehensive Water Plan as well as establish a larger emergency fund. Bonnie will present various rate structure scenarios at the November meeting for the commissioners to review and vote on.

Commissioner Harris adjourned the meeting at 12:00pm

Next meeting November 14, 2019

Minutes, October 10, 2019

Lake Wenatchee Water District

October 10, 2019

Station 91

Commissioners Present: Commissioner Bruce Harris, Commissioner Jim Cook

Staff Present: Clerk Elaine Harris; Bookkeeper Bonnie Klasell; Operator Charlie Cruickshank

Guests Present: Barb Harris, Fred Guimond

Commissioner Harris called the meeting to order at 12:30 pm

Commissioner Harris motioned to waive the reading of the September 12, 2019 minutes and accept as written, Commissioner Cook seconded, motion passed.

Customer Comments: Fred Guimond attended the meeting to introduce himself as a possible replacement as Commissioner for Cleve Borth.

Operations

Meter replacement status: Elaine suggested that the district purchase 12-13 MIU’s. When received, Charlie will replace the bad ones and send the malfunctioning units back for replacements. The cost is approximately $154.00 each.

Commissioner Harris motioned to allow Elaine to order the replacement MIU’s, Commissioner Cook seconded.

PRV repairs: The Company that does the service on the PRVs will be here Oct. 22 and 23.

Maple Street Repair: Mike completed the water main repair on same day the line burst. The water was turned off for about 6 hours. The reason for the break was discussed. It may have been due to increased water pressure but there is no way to be sure. It was also determined that the original 4” main that failed was under-rated for this level of service and may need to be replaced in the future throughout the Fir Drive and Brown Road sections. It was installed 50 years ago.
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Repair of vaults on North Shore: It was discussed about how to mark our vaults to protect from damage by snowplows. Charlie recommended orange spikes with reflectors. Commissioner Cook motioned to allow Charlie to purchase 50 stakes to be used as needed, Commissioner Harris seconded.

Administration

Commissioner Replacement: Fred Guimond is willing to be appointed to the vacating commissioner position.

Water Rate Update: Bonnie presented documentation of how much revenue the district will require for the next 5 years to keep us at an acceptable balance to handle maintenance and capital improvement projects identified by the commissioners and the new updated Comprehensive Water Plan being developed by RH2 covering the next 6 years of operation. The commissioners will review the information and discuss it at the November meeting prior to making a decision on a new rate structure. The planned implementation date is January 2020.

Well Head Protection Letters: Bonnie will present a suggested letter draft at the next meeting in November

Accounts Receivable: $5,952.45 is over 90 days past due, which are the 2 customers with liens. $467.11 is 60 days past due.  All past due customers have been contacted.

Treasurers Report (unreconciled), as of 9/30/19, we have $86,370.29 at the county. $500.00 is in Imprest. There were no Imprest expenditures in September.

LID Balance: The LID balance on 9/30/18 was $597,068.08 of which $567,643.17 is invested in the LGIP (Local Government Investment Pool).  August interest for the LGIP was $1,051.06; September interest hasn’t been recorded yet. Payments on our DWSF loans were made 10/1/19 in the amount of $120,480.98. Loan Balances are $1,689,393.70 combined.

Commissioner Cook motioned to sign the O&M warrant in the amount of $ 3,863.25; Commissioner Harris seconded, motion passed.

Commissioner Cook motioned to sign the September payroll warrant for $ 784.00; Commissioner Harris seconded, motion passed.

Meeting continued to Oct. 30th at 10:00 am to continue discussion of the proposed water rate changes and capital expenditures over the next five years.

Next regular meeting is November 14, 2019