Lake Wenatchee Water District

Commissioners Meeting

January 31, 2013 

at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner-Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Consultants: Mark Peterson-attorney

Guests Present: Karen Dickinson, Mike Dickinson, Tim Gellatly

Commissioner Harris called the meeting to order at 10:05 am, acknowledged a quorum.

Administrative

The minutes were approved as written and signed by the commissioners.

Clerk Kinney reported on customer issues.

Commissioner Klasell moved to accept the survey contract for $1650.00 to survey the maintenance access road, Commissioner Bohn seconded, passed.

There was discussion on compensation for the office space.  Clerk Kinney said she just wants the electrical reimbursed.

Commissioner Bohn moved to pay $20.00/per month for rent on the office which will be billed every 6 months, Commissioner Harris seconded, passed.  The motion was retroactive to Aug 1, 2012.

Meter Location Feedback

There was discussion of the maps received back.  Commissioner Harris will contact RH2 to get an estimate of the cost to extend the main water line to the Kulinski parcel outside of the district LID service boundaries.  The commissioners will combine these estimates to additional survey and legal cost estimates to determine whether funding should be through the current LID or outside of it.   The findings will be presented back to MR. Kulinski.

There was discussion with Mark Peterson regarding the forest service properties and what would happen if they pulled out of their leases.  Mr. Peterson said, the cost would be passed on to the new leaser.
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Project Status

Commissioner Harris reported that the PUD would not be taking advantage of our ditch for water to install fiber. He reported that the electrical side has not made a decision.

Commissioner Harris moved to have Commissioner Klasell act as the Contract Administrator for the project with backup by the clerk Kinney as needed, Commissioner Bohn seconded, passed.

Karen Korhner recommended that the operator Mr. Cruickshank act as the inspector.  There was much discussion as to other candidates that may be interested.  Commissioner Harris will contact Mr. Peterson (who had to leave before the meeting ended) to find out the requirements for naming someone.  More to follow at the next meeting.

There was much discussion about the pump house construction and the recommendations by RH2 and what the commissioner decided to use for paint, doors, etc.  The cement floor was discussed and it was pointed out that the main contractor would be doing that work along with installing the plumbing and drain.  The MOU will be checked.

It was pointed out that the DOH has said that they want the entire project monitored for relics.  Our Archeologist is coming up with a plan that would require less monitoring and still satisfy the DOH.

There was also discussion of the landscaping reports for the pump house.  No decisions were made.

Easements

Commissioner Klasell moved to accept the modified MOU for Hashim, Commissioner Harris seconded, passed.

Commissioner Bohn presented his signed MOU.

Commissioner Harris reported that the Waletzky MOU is complete.

Mtn Park Update

Commissioner Klasell moved to resubmit the Mtn Park well Covenents as written by Mr. Peterson, Commissioner Harris seconded, passed.

Commissioner Klasell moved to adjourn the meeting at 12:15 pm, Commissioner Bohn seconded, passed.

The next meeting will be Feb. 14^th at 10:00 am at the District 9 Fire Station on the Lake Wenatchee Hwy.

Lake Wenatchee Water District

Commissioners Meeting

Jan 10, 2013

at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell (via phone conference), Commissioner-Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present: Karen Dickinson, Barb Harris, Byron Dickinson (late into the meeting)

The meeting was called to order at 10 am. Commissioner Harris acknowledged a quorum

Administrative

The minutes for the December 13, 2012 were approved and signed.

Clerk Kinney gave a report on the accounts receivable. She reported that there are a few who have not paid their bills and that she is in correspondence with them.

There are a few customers that should have not been billed and those are being addressed.

There was a discussion about renewing the website.

Commissioner Harris moved to renew the LWWD website, Commissioner Bohn seconded, passed.

Clerk Kinney presented the November Treasurer’s report, current budget status reports, A19 #11 and supporting warrant, December payroll, and the O&M warrant. We currently have $15,934.07 in our operating accounts (O&M and Imprest). The past-due accounts receivable is $975.00, as of 1/4/13.

Commissioner Klasell moved to sign the A19 voucher #11 for $24,063.92, and supporting warrant. Motion seconded and passed.

Commisioner Klasell moved to sign the Payroll voucher for December in the amount of $758.25. Motion seconded and passed.

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,064.67. Motion seconded and passed.

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Commissioner Klasell reported that all maps have been mailed for the meter locations.

Project Status

Commissioner Harris reported that hydrants are not needed.

Forest Service properties letters were sent out on 01/09/13

Following the latest lengthy power outage, the need for generators in the future to run the pumps for the wells was discussed. Karen Kornher the engineer will be consulted on the matter.

Easement/USFS Access

Hashim MOU

 Commissioner Harris moved to change the MOU, Commissioner Klasell seconded, passed.

This new MOU supercedes previous MOU.Commissioner Bohn will present the proposed MOU to Mr. Hashim for his approval.

Waletzky MOU: Waiting for signed MOU

Commissioner Bohn agreed to let the LWWD use a portion of his land for the access road. Commissioner Harris will work up the MOU for Commissioner Bohn’s signature.

Mountain Park Update

Commissioner Klasell had not heard back from Morse’s or Farr’s.

Other Business

Operator Cruickshank gave a synopsis on the condition of operation during the recent storm and power outages. He reported that Tim Gellatly did clear all the roads and the downed trees following the storm, so Charlie had access.