Lake Wenatchee Water District
Meeting Minutes
December 10, 2015
Station 91
Commissioners Present: President – Jim Ratley (Skype), Secretary – Bonnie Klasell, Commissioner – Bruce Harris
Staff Present: Clerk – Elaine Kinney, Operator – Charlie Cruickshank
Professionals: Marc Marquis – Attorney, Karen Kornher-RH2
Guests Present: Barb Harris
Commissioner Harris called the meeting to order at 10:05 am and established a quorum.
Commissioner Harris motioned to waive the reading of the Nov 12, 2015 minutes and approve as written, Commissioner Klasell seconded, passed.
Public Comments: There were no public comments
Project Status-Phase 1
Final archaeology report acceptance: We are waiting for the as-built drawings to be completed so both can be sent to the DOH for acceptance.
Homestead Well: Karen from RH2 reported that the TOC results are on the edge of being an issue. RH2 recommends turning the Homestead well on, chlorinating with the dosage recommended by RH2 and see if the sulfur smell goes away.
Commissioner Harris motioned to turn the Homestead well on and the Brown Road well off and use the chlorination amounts recommended and if Charlie, our operator, notices a detrimental impact, he is authorized to turn the well back off. Commissioner Klasell seconded.
Project Status-Phase 2
Punch List: The punch list is completed by POW. RH2 still has some reports to produce.
Charlie reported that the booster pumps in the well house ran dry and caused some damage. There needs to be more programming done to eliminate this happening.
Project acceptance: Commissioner Klasell moved to accept RH2’s recommendation to accept the project completion for Phase 2, Commissioner Ratley seconded, passed.
POW Bond rating: Marc reported that the bond looks to be in order.
LID Closure: The figures for the final LID assessment were discussed and a final number reached.
Commissioner Klasell motioned to accept the LID total of $2,283,424.00, Commissioner Harris seconded, passed.
Final meter charges: The issue of adding the engineering costs to the meter cost was discussed. Commissioner Ratley motioned that the appropriate engineering costs be added to the appropriate meter costs for those receiving a meter and a vault or just a meter, Commissioner Harris seconded, Commissioner Klasell voted no, passed.
Commissioner Klasell motioned to accept Resolution 2015-12-10 to set the date of the LID assessment hearing to Jan. 28, 2016 at 7:00 pm, Commissioner Ratley seconded, passed.
Marc presented the outline for the LID closeout meeting to the Commissioners.
The letter for the LID hearing will be approved at the continuation of this meeting on Jan. 7, 2016.
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Administrative
Commissioner Klasell motioned to add Flood and Earthquake coverage to our insurance policy, Commissioner Harris seconded, motion passed.
Commissioner Klasell discussed the reconciled Treasurer’s Report for Nov 2015; as of 11/3015 our funds are $35,544.26 at the County. Imprest balance is $436.18. We have no customers past due.
Commissioner Klasell moved to sign the O&M warrant in the amount of 4,117.74. Commissioner Harris seconded; motion passed. The Imprest expenditures in November were $15.85 for envelopes.
Commissioner Klasell moved to sign Phase 2 A19 #112 for $111,571,09. This includes POW pay request #8 for $1548.00, Commissioner Harris seconded, passed.
Commissioner Klasell moved to sign the CPF warrant #1 in the amount of $69,041.81. Commissioner Harris seconded motion passed. Commissioner Klasell moved to sign the CPF warrant #2 in the amount of $72,198.07 for POW retainage. Commissioner Harris seconded motion passed.
Commissioner Klasell moved to sign the November payroll warrant for $1,253.50, Commissioner Harris seconded, motion passed.
Operations
Charlie reported that a culvert under the driveway of one of the properties above the combined pump house was too small to handle all the water runoff, running over the driveway down the road and flooding the pump house. It was decided to contact the owner and report this. In the meantime Charlie will put sand bags around the pump house.
Commissioner Harris continued the meeting until Jan 7th, 2016 at 10 am at the fire station.
Continued Meeting Minutes
Commissioner Harris called the continued meeting to order at 10:00 am and established a quorum.
Those present: Bonnie Klasell, Commissioner; Bruce Harris, Commissioner; Elaine Kinney, Clerk; Karen Kornher, RH2; Marc Marquis, attorney; Charlie Cruickshank, Operater; Barb Harris, Guest
LID meeting Preparation
Marc Marquis presented the list of items on the LID meeting agenda. The topics were discussed. Marc and the Commissioners went over the items that should be included with the letter to all property owners in the final LID roll.
The final letter was discussed as to content. The Commissioners offered suggestions. Commissioner Klasell moved to allow Marc to fine tune the letter incorporating the Commissioners suggestions, to submit the final letter to the Commissioners for final approval, Commissioner Harris seconded, passed.
The final LID total assessment amount was discussed. Commissioner Klasell moved to amend the final LID amount to $2,288,697.00 to include the error in accrued interest, Commissioner Harris seconded, passed.
Karen Kornher presented the exhibits to be used at the LID meeting. The Commissioners agreed.
Dickinson Subdivided Properties: Commissioner Klasell reported that the County will not be issuing parcel numbers in time for the final LID closure due to the road issue.
Court Reporter: Marc presented to the Commissioners the estimated costs for having a court reporter present at the meeting. Commissioner Harris motioned to approve the use of a court reporter for the LID meeting, Commissioner Klasell seconded, passed.
Operation Issues:
The Kalinski water pressure issue was discussed. Karen will call POW and have them take care of the sand in the homeowners piping which occurred when there was a piping break After this is accomplished, the PRV valve will be adjusted and the interior pressure tested.
Commissioner Harris adjourned the meeting at 12:45 pm
The next meeting will be held on Jan. 14, 2016 at 10:00 am at Fire Station #91