Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      May 23, 2013

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Consultants: Mark Marquis, attorney

Commissioner Harris called the meeting to order at 10:05 am, acknowledged a quorum

Administrative

Commissioners approved and signed the revised 05/09/13 minutes

LWWD Insurance Renewal: Commissioner Klasell will contact Dwight Burke, who negotiated the original policy for 2012 to obtain more information on where the values for the replacement costs for assets came from, as some assets are over-valued and some are under-valued.  In addition, the Whispering Pines storage tanks aren’t even on the asset list. The commissioners agreed to revise the values that the insurance has now for all structures, and be sure the storage tanks are included when the quote request is sent in.

Project Issues

 USFS scheduled visit:  The visit is still scheduled for 06/07/13.  Charlie Cruickshank agreed to escort the personnel to the spring site.

Road Maintenance Easement: Jean McCarthy has indicated that she will sign the easement that allows the forest service to access the maintenance road to the forest service land from their property.

New Funding Options:  The State will have new funding available in November 2013 and 2014.
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This funding would be added to our total LID. The district’s attorney, Marc Marquis will find out if we can increase the total LID for these funds.

Marie Meyers Property Connection: The district received a letter from Meyers attorney questioning the District decision of not running the service line along the Lake Wenatchee highway. The district’s attorney will review the letter received from Meyers attorney.  He will give his suggestions as how to proceed.

Steve George and Schwindt non-payment issue:  Steve George was just invoiced in May.  Because of that the district will wait to pursue the issue.

Commissioner Klasell moved to have clerk Elaine send the Schwindt’s a demand letter letting them know that if payment of the $39.00 which is 90 days past due, is not received by July 1, 2013, their water will be turned off, Commissioner Harris seconded, passed.

Shut off Location Mapping:  Commissioner Bohn reported that he has started but it is not complete.  It was suggested that he do the Schwindt property by July 1st.

Miscellaneous Issues

 WP tank clean up: Commissioner Bohn assessed the situation and feels that if left alone, it will not cause any damage to the system.

Policy updates:  The policies were reviewed and updated.

Commissioner Klasell moved to sign the resolution 2013-05-23 accepting the revised Administrative and Operations Policy which includes the new Financial Polices as Appendix C, Commissioner Bohn seconded, passed.

Operations: The district’s operator was given the current SOP to review and give any suggested changes.

Commissioner Harris moved to adjourn the meeting at 12:15 pm, Commissioner Bohn seconded, and meeting was adjourned.

The next meeting will be held on 06/13/2013 at 10:00 am

                                         Lake Wenatchee Water District

                                               Commissioners Meeting

                                                           May 9, 2013

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Commissioner Harris opened the meeting at 10:00 am and acknowledged a quorum existed

Commissioners approved and signed the minutes from 04/25/13

Administrative

Commissioner Klasell moved to sign the A19 voucher #15 for $41,587.43, and supporting warrant. Motion seconded by Commissioner Harris,  passed.

Commisioner Klasell moved to sign the Payroll voucher for April  in the amount of $1159.00 Motion seconded by Commissioner Harris,  passed.

Commissioner Klasell moved to sign the O&M warrant in the amount of $2999.70 which includes reimbursing the Imprest account $63.89  ($33.00 postage, $27.75 mileage to Elaine Kinney, and $4.14 late fee to Wenatchee World as the loan reimbursement from DWSRF was late last month) Motion seconded Commissioner Harris,  passed.

Project Issues

USFS Permit-Commissioner Klasell reported that the site visit is scheduled for June 7th.  Amelia said that it will be just the Botanist and the Archeologist but she is working on getting someone from the Fisheries.  Amelia from the USFS said that they don’t need anyone from LWWD to  go with them. Commissioner Harris will let the neighbors know.

Additional Funding Options-Several options were discussed by the Commissioners.  No decision was made.  The commissioners will do more work on this.  As soon as there are concrete dollar amounts that are needed, decisions will have to be made.  The options range from commercial lending sources to using RCAC for short term financing if needed.

Easements for the maintenance road. Waletsky indicated that he will sign it but has not gotten it notarized and McCarthy also indicated that they will sign as well.

Morse/Farr Well Covenant – Mr. Farr’s attorney sent an email saying Farr would sign the covenant if we put a 20 year limit on the use of the well, with penalties for exceeding that time frame.  The commissioners agreed that they cannot commit to a time limit and will  continue to work with the two parties.
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Service Line Connection – The district has received additional changes to the original meter locations.  The clerk will keep these changes in a file on the district computer for future reference.

System Issues

Water service turn off – We had a customer who called wanting to know what the procedure is to shut off his water to have work done on his line.  The Commissioners agreed that if the customer knows where the shut off is and can do it, they can shut off their water.  If they  are having difficulty, we would have our operator assist.

Commissioner Bohn has not had an opportunity to locate and map the shut-off sites for each lot in the former LWWUA and Mtn Park areas.

Our operator, Charlie, feels that the clean-up of the creek area near the old WPWUA pump house needs some professional help.  There is a tree that needs to be removed that he does not want to tackle for safety reasons.

Commissioner Klasell motioned to have Commissioner Bohn take a look at the site and if he feels there is a need to have professional help to hire Mike Dickinson, Commissioner Harris seconded, passed.

Charlie reported that the new meter was installed on the Mtn. Park Well on 05/08/13.

The district had a customer from North Shore call about a low pressure issue.  Charlie reported that one of the Dickinson’s broke a line which drained the reservoir.  Mike Dickinson fixed the break.  It was decided that one of the Commissioner would write a letter to Mike and let him know that in the future to call the district and let us know what he is going to do.  Water health and safety issues may need to be evaluated by the operator before proceeding with the repair.

Billing Issues

It was decided that the clerk would send a group email each time bills go out to alert the customers that a bill has gone out.

Martinez has been removed as a customer as they are not using District water at this time.  They will be a part of the regular system and billed appropriately once the construction is complete.

Policies

The Commissioners will schedule a workshop before the next meeting to draft updates to the Administrative and Operating Directives per RCW requirements

Commissioner Harris motioned to adjourn the meeting at 12:00 pm, Commissioner Bohn seconded.

The next meeting will be on May 23rd at 10:00 am at the District 9 Fire Station.