Lake Wenatchee Water District
Commissioner’s Meeting
April 14, 2022
Fire Station #91
21696 Lake Wenatchee Hwy
Commissioners Present: Fred Guimond, Bruce Harris, Helen Deems (Quorum present)
Staff Present: Bonnie Klasell, Clerk
Guests Present: Barb Harris
Commissioner Guimond called the meeting to order at 11:05.
Commissioner Deems motioned to waive the reading of the minutes for March 10, 2022 and accept as written, Commissioner Harris seconded, motion passed.
Public Comments: Customer # 1151 sent a letter complaining about water fees for a parcel that isn’t being used; Commissioners asked the clerk to respond with a restatement of policy and reminder that base water service fees cover maintenance and administrative costs and are shared by residents of the district even those not using water.
Operations
Generator: Bruce distributed a timeline of generator issues/repairs as the generator is still not functioning. He has been trying to deal directly with Power Systems West, but they have had some personnel changes and haven’t been responding. The agreement with FEMA has been extended through March of 2023, so we have some time to get an operating generator. Commissioner Deems motioned that we submit a letter asking for a new generator and the old generator be removed; Commissioner Guimond seconded; motion passed.
Options for additional well: Continuing discussion on need for an additional water source to keep up with customer demand; commissioners feel more information is needed before a decision could be made. Since Charlie was not at this meeting, Commissioner Harris will contact him to ask some additional questions, and see if well tests are needed or perhaps, we need to have RH2 involved.
Meter reads: There is potentially an issue with the meter reads on April 26th being incomplete due to snow levels not diminishing. We need to have readings from all customers for a base to charge water usage on July 1, 2022. Commissioner Guimond motioned if all meters can’t be read on April 26th, then meter will be read once snow levels have been receded; Commissioner Deems seconded; motion passed.
Well/Reservoir security: Discussion postponed as Charlie was not at meeting.
Other System updates from Charlie: Charlie not at meeting.
Administrative
Clerk Replacement: Commissioner Deems expressed interest assuming the clerk duties for one year; Commissioner Guimond motioned to pay her $30.00/hr to assume these duties; Commissioner Harris seconded (Commissioner Deems abstained); motion passed.
Commissioner Deems motioned that effective May 1, we remove the 10% late fee on accounts delinquent after 30 days in Section 12 part E of Appendix C, but accounts are still delinquent after 30 days. Commissioner Guimond seconded; motion passed.
Commissioner Deems moved to approve Commissioner Harris’ changes to section 12, part J of Appendix C, adding the following: “Costs directly associated with an emergency water turn off at the meter by the district operator will be the responsibility of the customer initiating the request if the leak is determined to be on the servicing side of the meter. These costs could include operator expenses, contractor time and equipment to expose meter top from accumulated snow and ice.” Commissioner Guimond seconded; motion passed. Commissioner Deems will continue to review policies and will provide suggested revisions at the next meeting.
Customer A/R issues: 3 customers more than 3 months past due, bookkeeper is sending them a letter. All other past due customers have been emailed.
Financial Reports – the Commissioners reviewed the March 2022 financial data as listed below:
Accounts Receivable 3/30/22: $7,584.45 over 90 days past due, $1,267.35 days past due.
Treasurers Report: We have $37,517.28 in the general fund (account 682.701), and $87,624.66 in the reserve fund (total $125,141.94 at the County). Imprest balance is $911.08; $10.78 was paid to iPage, $75.94 for MS 365, $2.20 for NUNC-811.
LID #1: We received $12,524.27 in March; interest from the LGIF investment was $111.91. LID balance is now $640,285.35.
Commissioner Harris motioned to approve the March 2022 Financial Reports, Commissioner Deems seconded; motioned passed.
Commissioner Deems motioned to sign the O&M 682.701 warrant in the amount of $ 3,774.01 and the CPF 682.705 in $4,112.88 (total $7,886.89), Commissioner Guimond seconded, motion passed.
Commissioner Deems motioned to sign the March payroll warrant for $384.00; Commissioner Guimond seconded; motion passed.
Meeting adjourned at 1:00pm Next meeting: May 12, 2022