Lake Wenatchee Water District
Commissioners’ Meeting Minutes
Jun 08, 2023
Location: Fire Station #91
21696 Lake Wenatchee Hwy
Commissioners Present: Fred Guimond, John Colvard (via zoom), Erin Colwell (quorum established)
Staff Present: Bruce Harris – Clerk, Charlie Cruickshank – district water operator
Guests Present: Barbara Harris
Commissioner Guimond called the meeting to order at 9:35 am.
Commissioner Guimond moved to accept the minutes for May 11, 2023, as written. Commissioner Colwell seconded; motion passed.
Public comments: none
Administrative
Clerk Report
Water Availability Requests (WAR) and Certificates (WAC):
A water availability certificate (WAC) was issued for parcel 271718925275 (Brent and Laura Heslop) for the purpose of building a septic system on the parcel. The property is already served by the water district and has a water meter.
Other new service connections: The clerk was asked to remind the property owners with the new service connections that it is their responsibility to contact their contractors for scheduling the installation of the vault and meter or new service line. The chosen contractor would then contact the LWWD operator for oversight of the installation.
Leak Status:
The status of the leak at parcel 271718330300 at Brown Road and Lake Wenatchee Highway was prioritized to the top of the list of contractor repairs and installations.
Misc. Administrative:
Evergreen Accounting has confirmed the completion of the annual operations audit for LWWD.
LWWD computing platform email issues:
Ipage, LWWD’s computing support platform, has been having increasing and problematic issues with email bounce backs from large receiving platforms resulting in excessive clerk time to resolve. Commissioner Guimond motioned to proceed with researching options to use a local computing development contractor to evaluate what solutions or platforms can be used to solve the long-standing email performance problem, Commissioner Colwell seconded; motion passed.
LWWD 2022 Consumer Confidence Report:
The commissioners reviewed and approved the 2022 Consumer Confidence Report – no samples from 2022 were found positive for Total Coliform. Commissioner Guimond motioned to accept the report results as given and Commissioner Colwell seconded; the 2022 Consumer Confidence Report was approved for release to the public. The clerk will load the report on the website and distribute notices of its publication to the LWWD water users.
O&M and Payroll Warrants
Monthly financial reports: As of May 31, 2023, Treasurer’s balance sheet shows $49,577.92 in the general operating fund and $100,757.41 in the reserve fund. Imprest balance is $934.97.
Customer aging status as of Jun 1, 2023 was:
60 days – 6 customers @ 60 days ($ 445.47)
90 days – 0 customers @ 90 days ($ 0.0)
Commissioner Guimond motioned to approve the financial reports as presented, Commissioner Colwell seconded, motion passed.
Commissioner Guimond motioned to approve the O&M warrant for $4,237.34 Commissioner Colwell seconded, motion passed.
Commissioner Guimond motioned to approve payroll warrant for $1,326.00, Commissioner Colwell seconded, motion passed.
Operations
Generator update:
Commissioner Colvard discussed some of the communications he had with the responsible parties assuring the repair of the generator. Under the direction of RCW 64.50 the claim of a ‘notice of construction defect’ was initiated to obtain an outside expert opinion of the generator’s condition and identify possible resolutions. Clerk Harris agreed to email the documentation collected to date to Commissioner Colvard to assist in his communications with the parties involved. A meeting is scheduled for July 11, 2023 to technically evaluate the generator on site. A report on the condition of the generator and recommended repair/replacement options will follow.
Scada programming:
RH2 Engineering has not reported back regarding adjusting the SCADA control system at the Homestead pumphouse to resume pumping more slowly after an extended power outage.
Future security requirements for water systems:
The LWWD operator, Charlie Cruickshank, informed the commissioners that new requirements for enhanced security protocols will be required of municipal water systems soon. Details of what will be required are expected in the next couple of months.
Meeting adjourned at 10:23 am.
Next meeting – July 13, 2023 9:30 – 11:30 am