Lake Wenatchee Water District
Commissioner’s Meeting
January 13, 2022
Virtual Meeting via Zoom
Commissioners Present: Fred Guimond, Bruce Harris, Helen Deems
Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator
Guests Present: Barb Harris
Before meeting: Commissioner Deems and Commissioner Guimond sworn in
Commissioner Guimond called the meeting to order at 11:05am
Commissioner Guimond motioned to waive the reading of the minutes for December 9, 2021 and accept as written, Commissioner Deems seconded, motion passed.
Public Comments: none
Commissioner Deems motioned to send Resolution 2022-01-13A Electing Fred Guimond as 2022 District President, Commissioner Harris seconded, motion passed.
Commissioner Harris motioned to sign Resolution 2022-01-13B Electing Helen Deems as 2022 District Secretary, Commissioner Guimond seconded; motion passed.
Operations
Generator Install updates – Commissioner Harris advised that Power System West technician installed a new relay and that was not the issue. Next step is for the technician to return when he can contact the Kohler factory while he’s onsite to assist in troubleshooting. Commissioner Harris also advised Hannah at the Chelan County Natural Resources Department (CCNRD) that the generator isn’t operational yet and asked about an extension on the Interlocal Aggreement FEMA-5182-19-R between LWWD and CCNRD. Hannah said we’d be put on the EMD list to extend and will let him know when that happens. She commented that other FEMA grant recipients have also been impacted by the parts and labor shortages in the COVID-19 environment.
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Also, due to the many power outages, Charlie has discovered when the power comes back on, often the chlorinator doesn’t. This results in the sulphur odor getting to the customers. He will contact Clayton at RH2 to see if there is a SCADA setting that needs to be adjusted.
Administrative
Emergency Policy Update – Commissioner Deems provided an updated Emergency Management Plan. Commissioner Guimond motioned to sign Resolution 2022-01-13C to update the policy, Commissioner Deems seconded; motion passed.
Clerk/Bookkeeper Replacement – Commissioner’s discussed Evergreen Accounting’s offer to assume the bookkeeping duties. The clerk duties will remain with someone in the Lake Wenatchee area, per the motion at the December 2021 meetings. Commissioner Guimond did know of someone who might be interested, but for now Bonnie will remain as clerk until May 1, 2022 to be able to assist in the transition to the new bookkeeper. Once Evergreen takes over the bookkeeper duties, Bonnie will charge the district $100 for the clerk duties. She will charge $50/hour for training, but expects it shouldn’t be more that 4-5 hours for that. Commissioner Deems motioned to offer a 2-year contract to Evergreen Accounting, PLLC for bookkeeping duties, to begin on February 1, 2022, if our billing software can run on their PC; Commissioner Guimond seconded; motion passed. Bonnie will contact our billing software to see about transferring the software.
Bonnie would like to purchase a laptop as ours is outdated. The new laptop will run Win 10 or 11 pro and will be used to house all the district digital files. Commissioner Deems motioned for Bonnie to purchase a laptop; Commissioner Harris seconded; motion passed.
Customer A/R issues: All past due customers have been contacted.
Financial Reports – the Commissioners reviewed the December 2021 financial data as listed below.
Accounts Receivable 12/31/21 $8,088.45 over 90 days past due, $336.00 60 days past due.
Treasurers Report: We have $25,392.71 in the general fund (account 682.701), and $88,191.43 in the reserve fund (total $113,584.14 at the County). Imprest balance is $955.48; $1.10 was paid for 811 referrals.
Commissioner Deems motioned to approve the Dec 2021 Financial Reports, Commissioner Harris seconded; motion passed.
Commissioner Guimond motioned to sign the O&M warrant in the amount of $3,571.90 , Commissioner Harris seconded, motion passed.
Commissioner Guimond motioned to sign the December payroll warrant for $384.00; Commissioner Harris seconded, motion passed.
Meeting adjourned at 12:30pm.
Next meeting: February 10, 2022