Lake Wenatchee Water District

                                               Commissioners Meeting

                                                         Jan 22, 2015

                                            Held at Station 9 Fire House

Commissioners Present: President-Jim Ratley (via Skype), Secretary- Bonnie Klasell Commissioner Bruce Harris

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present: Barb Harris, David Tice, Landis Bohn

Commissioner Harris opened the meeting at 10:00 am and acknowledged a quorum existed.

Commissioner Harris motioned to waive the reading of the minutes for Jan. 8, 2015; Commissioner Klasell seconded, approved and signed.

Public Comments: Landis Bohn inquired about the status of spending for Phase 2. Commissioner Klasell informed him that we were about 5-6% under our contract amount.

David Tice had some questions about the easement for the pipe installed on his property. The Commissioners felt that they were not the best person to answer. They will inquire and report back to him. Mr. Tice is concerned about the easement wording regarding the septic field impact. He will revise and return to the District attorney.

Project Status-Phase 1

Charlie Cruickshank reported that most of the work has been completed but the electrical work is not complete.

Project Issues
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Right of Entry: Commissioner Harris motioned to send out the ROE agreement with meter location maps and cover letters to the 5 Lakeview Drive customers impacted, along with the project update letter and tree removal maps, Commissioner Ratley seconded, passed.

Commissioner Harris motioned to send the Project update letter along with the tree removal maps, Commissioner Klasell seconded, passed.

Hashim response: After discussion, Commissioner Klasell motioned to compose a letter to Mr. Hashim informing him of the commissioners’ decision regarding his agreement extension Commissioner Harris seconded, passed.

Commissioner Harris will compose the letter for approval at the next meeting.

Baker Easement: Marc Marquis received the acknowledgement that Ms. Baker received the Easement letter. Commissioner Ratley will compose a note to be sent to her via email as a reminder. Clerk Kinney will email.

Liquidated Damages: The amount of damage resulting from the delay in completion was discussed.

Commissioner Klasell motioned to pursue liquidated damages from Belsaas and Smith for the actual costs incurred after the project has been completed, Commissioner Ratley seconded, passed.

Administrative

The Commissioners agreed that Commissioner Ratley will prepare the meeting agendas.

Commissioner Harris adjourned the meeting at 12:00 pm and announced that the next meeting is Feb. 12, 2015 at 10 am.

                                       Lake Wenatchee Water District

                                               Commissioners Meeting

                                                     Jan 8, 2015

                                               Station 9 Fire House

Commissioners Present: President Bruce Harris, Secretary Bonnie Klasell, Commissioner Jim Ratley (via Skype)

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Professional: Marc Marquis, attorney

Guests Present: Barb Harris, Landis Bohn

Commissioner Harris opened the meeting at 10:05 am and acknowledged a quorum existed.

Commissioner Harris moved to waive the reading of the minutes for Dec. 11, 2014. Commissioner Klasell seconded, approved and signed.

There were no public comments.

Executive Session

Commissioner Harris announced that the Commissioners were going to hold an executive session for approximately 30 minutes and asked all guests to leave and return in 30 minutes. Marc confirmed the rules for holding an executive session.

End of Executive Session

Commissioner Harris reconvened the regular meeting at 10:40 am.

Hashim agreement: The matter was tabled until the next meeting until Marc Marquis could discuss changes in the new agreement extension with Mr. Hashim’s lawyer.

Tice easement letter: Commissioner Harris motioned to have Marc send a letter accepting the easement terms, and informing Mr. Tice that he will receive the payment when the easement has been recorded, Commissioner Klasell seconded, Commissioner Ratley abstained, motion passed.

Project Status (Phase 1)

Charlie Cruikshank reported that progress has been made but there is still some electrical work that needs to be completed at the Mountain Park facility.

RH2 Decisions Requests

Commissioner Klasell motioned to accept the bid document prepared by RH2 along with any amendments, Commissioner Harris seconded, passed.

Commissioner Harris motioned to accept the $4000.00 negotiated credit from Balsaas and Smith for the asphalt crack sealing and paving that was not completed due to the weather, Commissioner Ratley seconded, passed.

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Reservoir access road: RH2 indicated that the road was not graded properly. The Commissioners agreed that they are satisfied with the grading to the access road with no further work or grading credit necessary.

Commissioner Harris motioned to authorize Commissioner Klasell to sign any further change orders for Phase 1 completion, Commissioner Ratley seconded, passed.

RFA Grant: Commissioner Klasell will let RH2 know that the District is not in a position to fund the total cost of a new project that the grant would require, until the current Phase 2 is complete.

 Commissioner Klasell motioned to accept RH2’s recommendation to hire the archeology firm FDMC for Phase 2 monitoring, Commissioner Ratley seconded, motion passed.

Other Project Issues

Commissioner Harris attended the Chelan Public Works meeting on Dec. 18, 2014. RH2 asked for the meeting in order to avoid any miscommunication on the requirements surrounding Phase 2. RH2 provided the meeting minute’s which contained a summary of the negotiated items and modified procedures to be used during the construction.

A project update letter draft has been written for 2015. The Commissioners will review and approve the draft at the Jan 22 meeting. The Phase 2 tree removal map will be attached.

Administrative

Commissioner Klasell discussed the reconciled Treasurer’s Report for December 2014; as of 1/7/15 our funds are $56,511.26 at the County; Imprest balance is $469.33.

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,007.16. Commissioner Harris seconded, motion passed.

Imprest expenditures in December were $38.25 for postage. Mileage for $138.93 will be paid in January.

Commissioner Klasell motioned to sign the Payroll voucher for December in the amount of $1,097.50. Commissioner Harris seconded, motion passed.

Commissioner Klasell moved to sign A19 #35 for $21,192.40 for Phase 1 and A19 #1 for $34,655.19 and supporting CPF warrants.. This includes Pay Request #7 from Belsaas & Smith in the amount of $20,072.40. Commissioner Ratley seconded, motion passed.

Commissioner Klasell motioned to accept Resolution 2015 1-8A establishing the 2015 budget, Commissioner Harris seconded, motion passed.

Commissioner Klasell motioned to accept Resolution 2015-1-8B electing Commissioner Ratley as President, Commissioner Harris seconded, motion passed

Commissioner Harris motioned to accept Resolution 2015-1-8C, electing Commissioner Klasell as Secretary, Commissioner Ratley seconded, motion passed.

Operations

Charlie reported on the three leaks identified in the LWWD area. He has arranged for all to be repaired. None of the leaks are severe.

Commissioner Harris adjourned the meeting at 12:30 pm

The next meeting will be Jan. 22, 2015 at 10:00 am.