Lake Wenatchee Water District
Commissioner’s Meeting
December 9, 2021
Virtual Meeting via Zoom
Commissioners Present: Fred Guimond, Bruce Harris, Helen Deems (arrived at 11:10)
Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator
Guests Present: Barb Harris
Commissioner Guimond called the meeting to order at 11:00am
Commissioner Guimond motioned to closing the December 1, 2021 meeting that was continued, then canceled, Commissioner Harris seconded, motion passed.
Commissioner Guimond motioned to waive the reading of the minutes for October 14, 2021 and accept as written, Commissioner Deems seconded, motion passed.
Public Comments: Customer #1143 sent an email requesting that he be allowed to shutoff the meter on his vacant land and not incur the monthly base rate; commissioners discussed and denied his request as all base rates pay for operation and maintenance of our system, whether any water is used or not.
Operations
Generator Install updates – Commissioner Harris advised that a Power Systems West technician installed a new front control panel board and generator still doesn’t run. Next step was to order several new relays in an effort to solve the electrical problem. Commissioner Harris also advised Hannah at the Chelan County Natural Resources Department (CCNRD) that the generator isn’t operational yet and asked what our options are available if it isn’t resolved by the contract end in March 2022, He has not heard back yet.
Snowplow Contract 2022-2023 – Saraba’s Landscaping has been added to our Small Works Roster. Commissioner Guimond motioned to have Charlie contact them when he needs plowing this winter, Commissioner Deems seconded; motion passed.
Other System updates from Charlie – Lake Wenatchee Water Reservoir outside gauge will be repaired in the spring. Also, PFAs testing will begin next year (2022)and will be notified in spring what our schedule will be. One customer is having pressure issues; he tried replacing a check valve and it helped but didn’t completely solve the issue.
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Administrative
Clerk/Bookkeeper Replacement – Commissioner’s received a bid for booking duties only from Evergreen Accounting in Leavenworth. Discussed on what would be best for our district – Commissioner Deems motioned to keep clerk duties separate from bookkeeping duties; Commissioner Harris seconded; motion passed. Bonnie will meet with Commissioner Deems in early January to discuss clerk responsibilities/requirements and then a decision will be made at the January meeting as to how to proceed.
Emergency Policy Update – Commissioner Deems and Charlie met and have updated our Emergency Policy. She will email it out to all commissioners prior to the January meeting for the updates to be approved then.
Approve Axelson Invoice – Commissioners reviewed and approved it to be sent.
Approve 2022 Budget Detail – Commissioner Guimond moved to accept 2022 budget detail as presented by the bookkeeper, Commissioner Harris seconded; motion passed.
Customer A/R issues: All past due customers have been contacted. We did have 4 billing postcards returned for no apparent reason from PO, and as a result those payments arrived late. Bookkeeper asked to forgive their late . Commissioners agreed.
Financial Reports – the Commissioners reviewed the Nov 2021 financial data as listed below.
Accounts Receivable 11/30//21: $8,088.45 over 90 days past due, $336.00 60 days past due.
Treasurers Report: We have $26,861.68 in the general fund (account 682.701), and $88,191.43 in the reserve fund (total $115,053.11 at the County). Imprest balance is $956.08; $4.40 was paid for 811 referrals, and $39.02 for B Harris 2021 mileage.
Commissioner Deems motioned to approve the Nov 2021 Financial Reports, Commissioner Guimond seconded; motion passed.
Commissioner Harris motioned to sign the O&M warrant in the amount of $3,810.28 , Commissioner Guimond seconded, motion passed.
Commissioner Guimond motioned to sign the November payroll warrant for $384.00; Commissioner Harris seconded, motion passed.
Meeting adjourned at 12:30pm.
Next meeting: January 13, 2021