Lake Wenatchee Water District
Commissioner’s Meeting
February 10, 2022
Virtual Meeting via Zoom
Commissioners Present: Fred Guimond, Bruce Harris, Helen Deems
Staff Present: Bonnie Klasell, Clerk; Charlie Cruickshank, System Operator
Guests Present: Barb Harris
Commissioner Guimond called the meeting to order at 11:05pm
Commissioner Guimond motioned to waive the reading of the minutes for January 13, 2022 and accept as written, Commissioner Harris seconded, motion passed.
Public Comments: Customer #1151 expressed dissatisfaction with policy requiring base rate to be paid monthly, regardless of water usage. The commissioners stressed that the policy is in place to insure that the costs of running the system is covered, so that every parcel connected is guaranteed safe drinking water. These costs are incurred whether or not there is any water use.
Operations
Generator Install updates – Generator is still not operational. Commissioner Harris has spent most of the past 4 weeks contacting various people to determine if our grant can be extended and that is a possibility. He will advise once he gets a definitive answer. He’s also dealing with the tech at Power Systems West to have it diagnosed and fixed. The Kohler technician was there today, still unable to fix. He is now waiting for Kohler to send him some diagnostic software and will return with this software to assist in determining what the issue is.
Other concern re generator/propane tank/pump house: Commissioner Harris shared pictures of the excessive snow near the generator and covering the propane tank. While the January snowfall was unprecedented, he feels that some revisions may need to be made to avoid the snow build up around the air vents of the generator. Decision was to make due now, since the generator isn’t operational, but in the summer the commissioners need to come up with a solution before next winter.
Other System updates from Charlie –there has been some cloudy water and Sulphur odor complaints again; Charlie feels one of the wells must be captivating (causing the problem of capturing air and will look into it. He also will increase the chlorine to deal with the odor. Also, there were several customers that had leaks due to the excessive snow, which required the district to hire someone to dig out the meters for shut off. In every case the issue was the customer’s responsibility. Commissioners will review our policy before the next meeting to determine if changes need to be made as these costs for digging/determining leak source should be paid by the customer if they requested that the water service be turned off for them to isolate and fix their leak. In severe cold and snow conditions, a vacant home that has not been properly winterized can easily develop a leak as frozen pipes thaw resulting in the need to remove several feet of snow over the meter vault in order to shut off.
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Bookkeeper Replacement – Evergreen Accounting returned the signed contract. Commissioner Deems motioned to sign Resolution 2022-02-10A Awarding the Bookkeeper Contract to Evergreen Accounting; Commissioner Guimond seconded, motion passed. Bonnie met with Jillana on Feb 4th; all software and files are now installed at Evergreen Accounting in Leavenworth. Customers were notified via email on February 8th the change of bookkeeper. Bonnie will continue to work with Jillana as needed to ensure a smooth transition.
Commissioner Deems motioned to sign Resolution 2022-2-10B to Update Authorized Signers at Cashmere Bank; Commissioner Guimond seconded; motion passed. Jillana will adjust the signers at Cashmere Bank next week.
Commissioner Guimond motioned to dispose of district desktop PC, Commissioner Harris seconded; motion passed.
Commissioner Deems motioned to purchase Office 365 (annual) and Zoom (monthly); Commissioner Harris seconded; motion passed.
Customer A/R issues: All past due customers are in the process of being contacted.
Financial Reports – the Commissioners reviewed the January 2022 financial data as listed below:
Accounts Receivable 1/31/22 $8,510.53 over 90 days past due, nothing 60 days past due.
Treasurers Report: We have $31,421.876 in the general fund (account 682.701), and $91,199.68 in the reserve fund (total $122.621.54 at the County). Imprest balance is $928.53; $27.15 was paid to iPage for mailbox storage.
Commissioner Deems motioned to approve the January 2022 Financial Reports, Commissioner Guimond seconded; motion passed.
Commissioner Deems motioned to sign the O&M warrant in the amount of $5,964.29 and the CPF in $1,078.81 (total $7,043.10) , Commissioner Guimond seconded, motion passed.
Commissioner Deems motioned to sign the January payroll warrant for $384.00; Commissioner Guimond seconded, motion passed.
Meeting adjourned at 12:30pm.
Next meeting: March 10, 2022