Lake Wenatchee Water District

November 12, 2020

Virtual Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond

Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 11:00am

Commissioner Guimond motioned to waive the reading of the minutes for October 10 and 28, 2020 minutes and accept as written, Commissioner Harris seconded, motion passed.

Public Comments: Sulphur smell comments received from multiple customers.

Operations:

Generator: 3 bids were received:

1. Power Systems West – $16.765.42
2. Washington Generator Service, LLC – $17,254.36
3. AP Electric & Generators – $16,990.02

Commissioner Harris motioned to accept Power Systems West’s bid, Commissioner Cook seconded; motion passed. Commissioner Harris will submit the bids to Chelan County DNR for final approval, per our contract with them. Charlie advised that the floor and wall have been poured and partially waterproofed.

Sulphur odor: Charlie advised that the sulphur complaints indicate the chlorinator is not working as effectively as needed. His opinion is that a new chlorinator might need to be purchased and he recommends a different brand/model than is currently installed. He estimates it might cost around $1500-$2000. He will contact RH2 to see if the model he is recommending will work with our SCADA system and whether or not the system would need additional programming and will report back at the December meeting. .

Leaks: The leak on Fir Road has been repaired. There is a new leak on Northshore, he’s contacted Mike Dickinson to repair but the current snowstorm will probably delay repairs. Charlie feels that a slight delay is ok.
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Snow Plowing 2020-2021 Season: Tim Gellatly will plow again this winter season for the same rate.

Hydrant letter to Fire District: Bonnie composed a letter for commissioner approval to send to fire station advising not to use our hydrants for fire suppression and also found a vendor to custom print signage for each hydrant – decision to send tabled until Charlie talks to the fire station chief about appropriate wording.

Administration:

Water Availability Forms Issued: None requested

Budget 2021: Commissioner Harris motioned to accept the 2021 Budget presented by Bonnie; Commissioner Guimond second – motion passed. This budget keeps rates and usage fees the same as 2020, no increase.

Customer issues: Bonnie asked for clarification on issuing credits for leaks and was advised that if our meter read indicates they have a leak, then they will receive a credit per our policy once they let us know the leak is fixed.

Financial Reports – The Commissioners reviewed the October 2020 financial data as listed below.

Commissioner Harris motioned to approve the October 2020 Financial Reports, Commissioner Guimmond seconded; motion passed.

Accounts Receivable 11/1/20: $7,164.45 is over 90 days past due, $880.47 is 60 days past due.  All past due customers have been contacted.

Treasurers Report: as of 11/1/30: We have $91,042.45 at the county; $1,000.00 in Imprest. There were no Imprest expenditures in October.

LID #1:  11/1/30 balance is $ 530,718.51. We received $21,111.62 LID payments in October; LGIF interest earned was $77.20. Our loan payments were paid on 10/1/20; Loan #DM15-952-050 $56,640.85, Loan #DM11-952-020 $62,814.51 (total $119,455.36). Loan balances after payment totals $1,586,832.37

Commissioner  Cook motioned to sign the O&M warrant in the amount of $9,738.02; Commissioner Guimond seconded, motion passed.

Commissioner Harris motioned to sign the October payroll warrant for $896.00; Commissioner Guimond seconded, motion passed.

Commissioner Guimond adjourned the meeting at 12:15pm

Next meeting is Thursday, December 10, 2020.

Lake Wenatchee Water District

October 8, 2020

Virtual Meeting via Zoom

Commissioners Present: Jim Cook, Bruce Harris, Fred Guimond (left meeting at noon)

Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 11:00am

Commissioner Guimond motioned to waive the reading of the minutes for September 10, 2020 minutes and accept as written, Commissioner Cook seconded, motion passed.

Public Comments: None

Operations:

Generator: Discuss and finalize generator/electrical specs that fit the District’s needs. Commissioner Harris presented a timeline for bid process. Commissioner Harris motioned that the district solicit 3 bids by 10/26/20 from three (3) vendors on our vendor list for Kohler 38RCLB-QS9 38KW Generator; Commissioner Guimond seconded – motion passed.

Identify potential critical system issues: Mtn Park – Loss of pressure appears to have been air in line, issue has resolved over time.

Fir Drive – Service line break, will be repaired after telephone line locate is completed. At the same time, we’ll install a shut off valve next to flushing station so entire cul-de-sac can be isolated/shut down easier.

Chlorinator – we’ve had a few complaints about Sulphur odor, Charlie will procure parts and fix chlorinator as soon as possible
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Fire Hydrants – Charlie feels we need to reinforce with fire district that our hydrants cannot be used for fire suppression, if used could potentially damage our system. Bonnie will compose a letter to send for commissioner review at the next meeting.

Administration:

Resolution for SOP revision: Commissioner Harris motioned to Resolution 2020-10-08 to update Standard Operating Procedures, Commissioner Cook seconded; motion passed.

Water Availability Forms Requested: Jim Cook needs his extended, as it expires in November. Also needs 2 separated ones issued, one for each new parcel being sub plotted. Commissioner Guimond motioned to issue water availability forms, Commissioner Harris seconded; passed. Commissioner Cook did not vote.

Budget 2021: Discussion about potential expenditures/capital improvements for 2021, Bonnie will work of budget proposal for approval at the next meeting.

Customer issues: None

Financial Reports – The Commissioners reviewed the September 2020 financial data as listed below. Commissioner motioned to approve the September 2020 Financial Reports, Commissioner seconded; motion passed.

Accounts Receivable 10/1/20: $7,169 is over 90 days past due, which are the 2 customers with liens. $3,015.49 is 30 days past due.  All past due customers have been contacted.

Treasurers Report: as of 10/1/30: We have $92,268.39 at the county; $916.01 in Imprest.  Imprest expenditure in September was $83.99 for Carbonite renewal.

LID #1:  9/30/20 balance is $ 629,984.85. There were no LID payments in September; LGIF interest earned was $87.37. Our loan payments were made on 10/1/20; the county removed $28,050.06 from our LGIF account to make the payments. Loan #DM15-952-050 $56,640.85, Loan #DM11-952-020 $62,814.51 (total $119,455.36). Loan balances after payment now total $1,586,832.37

Commissioner Harris motioned to sign the O&M warrant in the amount of $3,809.08; Commissioner Guimond seconded, motion passed.

Commissioner Cook motioned to sign the August payroll warrant for $384.00; Commissioner Guimond seconded, motion passed.

Commissioner Harris continued the meeting to a Zoom meeting on Wednesday, October 28^th at 10am to select generator bid.