Lake Wenatchee Water District

Commissioners Meeting

October 22, 2015

Station 91 Fire Station

Commissioners Present: President – Jim Ratley (Skype), Secretary – Bonnie Klasell, Commissioner – Bruce Harris (Skype)

Staff Present: Clerk – Elaine Kinney, Operator – Charlie Cruickshank

Professional: Marc Marquis-attorney, Karen Kornher-RH2

Guests Present: Barb Harris (Skype)

Commissioner Klasell opened the meeting at 10:00 am and established a quorum announcing those present.

Commissioner Klasell motioned to waive the reading of the Oct 8, 2015 minutes and accept as written, Commissioner Ratley seconded, passed.

Public Comments: There were no public comments.

Project Status-Phase 2
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Engineer Update: Sulfur issue-Karen Kornher reported that the initial bench testing has been done. It indicated that more chlorination needs to be done to help eliminate the sulfur smell. There is a possibility that there could be a high level of Total Organic Carbons (TOC) which may be using up the chlorine. Karen recommended testing for TOC. If high levels are present, the water can be filtered to eliminate the TOC as an alternative. More testing will be done by RH2.

Project issues-Clayton will be coming to the combined facility to do some work with the SCADA and provide additional training for Charlie.

Inspector Update: Charlie reported that he and Steve are inspecting all meters to make sure they are fully operational and to obtain the meter numbers for adding to the billing program.

Administrative

Commissioner Ratley is working on the application for water service within the service boundaries and the application for service outside the service boundaries. He will be sending additional sample applications for the Commissioner’s review.

RH2 Letter to the County: Karen Kornher prepared a letter of appreciation to the Chelan County Commissioners to be sent from the District. Commissioner Klasell motioned to send the letter written by RH2 on behalf of the LWWD District, Commissioner Ratley seconded, passed.

Operations

Reservoir levels vs. well levels (cavitation status) Charlie reported that the Brown Road well situation appeared to have been a temporary piping issue and at this time, is operating with no cavitation issues. The LWWU well is still pumping some air. Karen indicated that, if necessary, replacement of the pump would be more prudent than a VPD installation, which would be much more expensive.

Clerk Kinney will send an email and USPS mail to the 6 customers that have not connected their service lines to the meter. As of now, they have no water. They have all been notified previously.

Commissioner Klasell motioned to adjourn the meeting at 11:15 am, Commissioner Harris seconded; motion passed.

Next meeting Nov. 12, 2015 at 10 am, Station #91

                                                  Lake Wenatchee Water District

                                                              October 8, 2015

                                                                Station 91

Commissioners Present: President – Jim Ratley (Skype), Secretary – Bonnie Klasell, Commissioner – Bruce Harris (Skype)

Staff Present: Clerk – Elaine Kinney, Operator – Charlie Cruickshank

Guests Present: Barb Harris, Lan Bohn

Commissioner Klasell opened the meeting at 10:00 am

Commissioner Klasell motioned to waive the reading of the minutes for September 24, 2015 and accept as written, Commissioner Harris seconded, passed.

Public Comments: Mr. Bohn pointed out that the stop sign, that was moved into the Lakeview Drive cul-de-sac to help protect the meter boxes belonged to him and he wanted it moved back to its original postion. The Commissioners were not aware that it was his sign and not a Chelan County sign and agreed to move it back. The issue of protecting the meter boxes with another sign will be taken up with Chelan County.

Project Status-Phase 1

Completion Status: Commissioner Klasell motioned to accept RH2’s Recommendation of Acceptance to complete Phase 1, Commissioner Ratley seconded, passed.

Project Status – Phase 2

Byron Dickinson’s Meter Issues: Commissioner Klasell will contact Karen Dickinson to help with explaining the need for the meter to Byron Dickinson’s property and the need for the pipeline to be disconnected to Pechan and Johannessen properties. The meter connection will be changed by POW so water will flow through the meter instead of around it. The agreement between LWWD and Mr. Dickinson to serve his water right does not negate the requirement to report usage to the Dept. of Ecology.

Don West’s Meter issue: Charlie indicated that the water mains on North Shore Drive have been flushed. However, Mr. West’s meter has not been flushed.

Combined Facility Leak: Charlie reported that there was no damage to the electronics. He suggested that he would install shower curtains between the pumping system and the electronics to protect them from spray if any further leaks should occur. The Commissioners agreed.

Johannessen’s new service line: Charlie reported that nothing had been done as yet. He also pointed out that Jim Pechan should be also be notified that his new service line needs to be installed in order to receive LWWD water. In addition, Vasquez and Jackson have not been connected nor previously notified of the need to connect on Brown Rd. Clerk Kinney will send them all notifications.

Shilling erosion fabric: Charlie reported that he has not checked on it, but will soon. It’s removal and replacement is a PUD responsibility.

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Punch List: Charlie discussed the punch list.

Brown Road Board Letter and Karen Dickinson’s easement for dirt Brown Road: Commissioner Klasell motioned to have Marc Marquis send the Brown Road Water System Board the letter regarding potable water and the Easement/MOU to Karen Dickinson to sign, after suggested corrections have been made, Commissioner Ratley seconded, passed.

Administrative

Audit: Commissioner Klasell reported that she met with the auditor last Wed. to go over billing practices. She has not heard anything else.

New connection procedure: The issue was discussed and Commissioner Ratley agreed to do further research the subject.

Hydrant request: Charlie has been in contact with Mike Holder, from the insurance rating agency and Mike Payne, from the fire department. He will continue to talk to them regarding main sizes and locations. Both were informed that the hydrants were installed as flushing stations at the ends of the water main lines.

Commissioner Klasell discussed the reconciled Treasurer’s Report for Sept 2015; as of 10/7/15 our funds are $43,725.78 at the County; Imprest balance is $417.25. Commissioner Klasell transferred $2,000 from our O&M fund to our CPF to cover the 9/24 warrant. We have $171.30 past due 90 days. Clerk Kinney has contacted all past due customers.

Commissioner Klasell moved to sign the O&M warrant in the amount of $ 5,527.27. Commissioner Harris   seconded; motion passed. The Imprest expenditures in September were $101.70 for mileage.

Commissioner Klasell moved to sign Phase 1 A19 #38 for $14,158.17. This includes Belsaas & Smith Pay Request #8 for $12,338.98, Commissioner Ratley seconded, motion passed. Commissioner Klasell moved to sign Phase 2 A19 #10 for $146,721.63. This includes POW Pay Request #6 for $123,191.97, Commissioner Harris seconded, motion passed.

Commissioner Klasell moved to sign the CPF warrant in the amount of $156,135.35. Commissioner Harris seconded; motion passed.

Commissioner Klasell moved to sign the Sept payroll warrant for $1,793.00, Commissioner Ratley seconded, motion passed.

Operations

Reservoir Levels and well situation: Charlie reported that the reservoirs are holding. The LWWU well is pumping 25 gals/min. instead of 35 gals/min. This is causing it to pump air into the system which could result in milky appearing water caused by the air bubbles. Charlie talked to Cleve Borth and he indicated that this has been an issue in the past.

Commissioner Klasell adjourned the meeting at 12:00 pm.

The next meeting is October 22, 2015 at 10 am.