Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                                  March 27, 2014

                                                            at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell, Commissioner Landis Bohn

Staff Present: Charlie Cruickshank, Elaine Kinney

Professional: Marc Marquis

Guests:  Barb Harris (via Skype), Tim Gellatly

Commissioner Klasell called the meeting to order at 10:00 am, and acknowledged a quorum 

Commissioner Klasell moved to waive the reading of the minutes and sign 03/13/14 as presented, Commissioner Harris seconded, passed.

Project Issue

Commissioner Klasell moved to approve the Addendum #1 changing the bid opening date to April 7, 2014, Commissioner Harris seconded, passed.

Commissioner Bohn gave his recap of the pre-bid walkthrough.  The items presented by Thomas Leake at RH2 were reviewed and discussed.

Hashim property during construction:  The agreement states that, gravelling is required to keep the dust factor down and the district will honor that agreement.  It was noted that this does not apply to forest service land.

Commissioner Klasell met with the contract administrator who reviewed the MOU agreement with Karen Dickinson.  She pointed out that under no uncertain terms could Karen Dickinson have the pump house built and paid for by federal funds.  The project had to be put out for bid.  Commissioner Klasell regrets their decision but there is no way around it.  A meeting will be set up with Karen to renegotiate the terms and come to a mutually agreed decision.  She will be invited to the next meeting on April 10, 2014.

Programmer Advertising:  There was much discussion on how to proceed after much correspondence from RH2.

Commissioner Bohn motioned to revoke the motion from the March 27, 2014 meeting to advertise for a programmer, Commissioner Harris seconded, Commissioner Klasell voted no.

RH2 Construction Support/Supplement 6: Supplement 6 estimate came in nine thousand more than the original estimate presented on January 15^th.  After some discussion it was decided to ask RH2 to relook at it to try and get closer to the original estimate.  If that cannot be done, the District would like the reasons why.  It will not be signed off until this is done. 
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Final Water Right Transfer: Marc reported that the original report for the Dickinson water right, retaining their irrigation source, came in with an error that had to be corrected.  It has been corrected and the new report received. It will be presented to the Conservancy Board on April 14, 2014.  Once approved, it will complete the transfers.

Administrative

Commissioner Klasell moved to sign voucher 26 for $16967.16 which will pay for the Homestead well drilling, Commissioner Harris seconded, passed.

Commissioner Klasell moved to sign the warrant for $585.00 which will refund the monies received for water by Krystal Sweetwood, Commissioner Harris seconded, passed.

Commissioner Klasell moved to sign Amendment A which changes the scope, Commissioner Bohn seconded, passed.

System Issues

Charlie reported that the repairs have been made to the LWWU reservoir. He also reported that there are no other issues.

Other Issues

Commissioner Klasell informed the Commissioners and the Clerk that the upcoming seminars by the State Auditor regarding open government and transparency should be attended by all.  Clerk Kinney and Commissioner Harris have already signed up. 

Clerk Kinney informed the Commissioners that she will not be in attendance for the April 10, 2014 and the May 8, 2014 meeting.

Commissioner Klasell moved to adjourn the meeting at 11:30 am and reported that the next meeting will be held on April 10, 2014 at 10 am at the District Nine Fire Station, Commissioner Bohn seconded, meeting adjourned.  

                                                    Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                                  March 13, 2014

                                                            at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell, Commissioner Landis Bohn

Staff Present: Charlie Cruickshank, Elaine Kinney

Guests:  Barb Harris (via Skype), Tim Gellatly

Commissioner Klasell called the meeting to order at 10:00 am, and acknowledged a quorum 

Commissioner Klasell moved to waive the reading of the minutes and sign as presented, Commissioner Harris seconded, passed.  Commissioner Bohn objected to the Feb 27, 2014 minutes as accepted and they were not signed by him at this meeting.

Administrative

Commissioner Klasell distributed the reconciled Treasurer’s Report for February 2014; as of 3/11/14 our funds are $30,061.44 at the County; Imprest balance is $341.11.  Past due accounts amount to $726.50.

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,355.32.  Motion seconded by Commissioner Harris.  Warrant includes $169.01 for Imprest office supplies/postage

Commissioner Klasell motioned to sign the Payroll voucher for February in the amount of $1,299.00. Motion seconded by Commissioner Bohn.

Commissioner Klasell distributed the updated DWSRF budget status as of 2/28/14. We have spent $771,141.82 and have $1,535,993.18 remaining in the loan.

Commissioner Klasell moved to sign the A19 voucher #25 for $34,240.57 and supporting CPF warrants. Motion seconded by Commissioner Bohn.

Project Issue

Addendums to Bid Contracts:  After discussion by Commissioners-Commissioner Bohn moved to allow RH2 to create as many addendums to the bid contracts as needed, as long as the Commissioners are notified, Commissioner Klasell seconded, passed.

Selling of upper tanks:  The Commissioners discussed all possibilities and decided to leave the bid document as is, which states that, the tanks will be removed and disposed of by the contractor.

Meeting schedules during construction: It was decided to table this discussion until more information can be obtained.  Dan Bannier, representing the DOH, was to be contacted about attending a future commissioner meeting to discuss issues surrounding the compliance to the bid contract and impact on the change control process. 

Programming of Telemetry:  The issue of whether to have RH2 do the initial programming or put it out for bid was discussed.  Mr. Cruickshank, our operator, provided three recommendations for people that he has dealt with in the past.

Commissioner Klasell moved to advertise for Programmers, Commissioner Bohn seconded, passed.
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Compaction during construction: This issue of who to used was discussed.

Commissioner Bohn moved to obtain several bids for compaction companies, Commissioner Harris seconded, passed.

System Issues

Charlie reported that he has the float switch for the Lake Wenatchee Reservoir but has not changed it.

He also reported that he does not feel that there is a leak on Lakeview Drive.  He feels that it is just runoff.

Charlie informed the board that he will be gone for a week from March 28^th through April 5^th.  Tim Gellatly will take over any emergency issues that come up. 

Other Issues

Ballantine property:  They are not hooked up to water but they do want a meter. Elaine will obtain the necessary information and let RH2 know of the change.

Sweetwood Property:  It was determined that because she does not have a water line running from the Mountain Park well that she should not be charged a monthly fee. 

Commissioner Klasell moved to refund all fees she has paid since the District took over, Commissioner Harris seconded, passed.

Clerk Kinney will determine the amount and write a letter informing Ms. Sweetwood of the issue.  The check will be mailed when the funds are obtained. 

Commissioner Klasell moved to adjourn the meeting at 12:30 pm and reported that the next meeting will be held on March 27, 2014 at 10 am at the District Nine Fire Station, Commissioner Bohn seconded, meeting adjourned.