Lake Wenatchee Water District
Commissioners Meeting
September 24, 2015
Station 91 Fire House
Commissioners Present: President – Jim Ratley (Skype), Secretary – Bonnie Klasell, Commissioner – Bruce Harris
Staff Present: Clerk – Elaine Kinney, Operator – Charlie Cruickshank
Professional: Marc Marquis
Guests Present: Barb Harris
Commissioner Harris opened the meeting at 10:00 am and established a quorum announcing those present.
Commissioner Harris motioned to waive the reading of the Sept 10, 2015 minutes and accept as written, Commissioner Klasell seconded, passed.
Public Comments: Barb Harris stated that they have been having increased air bubbles in their water. Charlie reported that it may be due to the low water table in the wells causing excess air to enter the water. He will do some testing and will compose a letter regarding water conservation to be sent to all customers.
Project Status-Phase 1
Phase 1 Loan Process: The District has received the last pay request from Balsaas & Smith. There will be a two month waiting period before we pay Balsaas & Smith the retainage. Then, Karen at RH2 will write a letter to DOH who has to accept and approved the construction results. Before that happens we will have to have the archeology monitoring report so DOH can sign off section 106. After those two steps are completed, the Department of Commerce will finalize the numbers and the loan will be closed and we cannot draw on it. We are hoping this will be complete in December. Our first payment on Phase 1 loan will be due in Oct, 2016.
The LID process for determining the final dollar amount was discussed.
Charlie reported that the system level meters are now reading correctly.
Project Status-Phase 2
Phase 2 punch list: Charlie provided a punch list which was reviewed by all the Commissioners. Charlie discussed each item on the list.
Archaeology dig status: The archaeologist dug for three days and found no artifacts. They concluded that it was ‘not a site’.
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North Shore Coliform sampling: Charlie reported that there has been extended testing done on North Shore. More testing will be required in October and that when testing is clean, the District can go back to a normal sampling schedule.
Commissioner Klasell motioned to sign CO7 for the Lakeview Drive driveway repairs for $4928.00, Commissioner Harris seconded, passed.
Commissioner Klasell motioned to sign the CP warrant for the CSI and Audit expenses, Commissioner Harris seconded, passed.
Ken Gregson (parcel # 271719210100): Mrs. Gregson contacted Commissioner Harris requesting to be included in our District. Commissioner Harris instructed him to write a letter to the District to request service. The letter has not been received to date.
Two Rivers Sand & Gravel office: The main line was in the process of being extended west of Fir Drive towards the Two Rivers property. POW was informed by someone at Two Rivers that they do not want a meter or service. Commissioner Harris will contact DOH, to verify the current water service to the Two Rivers building to determine if connection would be required by DOH.
Brown Road Connection issue: Charlie reported that all customers that needed to extend their service lines in order to be connected to the new main were in the process of doing so.
Commissioner Klasell motioned to have Marc Marquis write a letter to the Brown Road User Assoc. Board informing them that after the switch to the new main is done, their customers can no longer use the water they are currently using for potable water, Commissioner Harris seconded, passed.
Dickinson Short Plat: Karen Dickinson has received a preliminary approval from the County for the short plat. Commissioner Klasell motioned to have Marc prepare an easement for the Dickinson, etal and a letter of commitment, Commissioner Ratley seconded, passed.
Administrative
Audit Status: Commissioner Klasell reported that they are done with the Financial and the Federal portion of the audit, but not the Accountability portion. For the Federal we did not do the suspension and disbarment investigation before we entered into a contract with RH2. Anyone that we pay more than twenty five thousand to, we have to do the suspension and disbarment verification. Commissioner Klasell motioned to adjust our policy to match the corrective action plan as stated in OMB Circular A-133, Commissioner Harris seconded, passed. The policy will be added to our directives. For the Financial the expenditure for the capital portion were not broken out but lumped together and the debt was overstated in that it referenced the entire loan balance, not just the 12-month expended in 2014..
Commissioner Harris motioned to authorize Commissioner Klasell to take the BARS training, Commissioner Ratley seconded, Commissioner Klasell did not vote, passed.
Operations
Maple Drive leak: Charlie reported that it is still leaking. He contacted Mike McCommas from Leavenworth Electric to repair it. Clerk Kinney will contact them again to find out the status and inform them of the prevailing wage requirement, unless the owner does the work, and to also obtain proof of liability insurance.
Charlie also reported that there is a leak on the West end of Brown Road. Mike Dickinson has been contacted to fix that leak.
Sulfide and Ammonia test for the Homestead well: The results were received for the ammonia portion which was <0.7 parts per million. Charlie will discuss with Clayton at RH2.
Commissioner Harris adjourned the meeting at 12:40 pm
Next meeting is Oct 08, 2015 at 10 am at Fire Station #91.