Lake Wenatchee Water District
Commissioner’s Meeting
November 11, 2021
Virtual Meeting via Zoom
Commissioners Present: Fred Guimond, Bruce Harris, Helen Deems
Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator
Guests Present: Barb Harris
Commissioner Guimond called the meeting to order at 11:10am
Commissioner Guimond motioned to waive the reading of the minutes for October 14, 2021 and accept as written, Commissioner Deems seconded, motion passed.
Public Comments: None
Operations
Mtn Park Wellhead Leak – Leak has been repaired, it was located inside the well casing (rusted galvanized piping). Dickinson construction and Charlie dug and replaced with poly pipe and insulated the pipe as well. Hole in well house floor still needs to be repaired; Charlie intends to fill with vermiculite and concrete in the future.
Generator Install updates – All is complete, except generator will not run. Bruce has made many attempts to contact Power Systems West with regards to the issues with the generator and not having much luck finding who is responsible for repairing. He believes Power Systems West is waiting to hear back from Kohler as well, and as well as having difficulty getting parts – so for now we’re on hold. Commissioners decided that Bruce should contact someone above Power Systems West (Kohler) and First Choice and explain the issues and ask for help in getting the generator operational.
Snowplow Contract 2022-2023 – we have not received any bids. There is one business who viewed the locations and commissioners have decided to continue the meeting until December 1 at 11am to allow them time to submit. Commissioner Guimond will contact this business and advise them of this date.
Sprinkler Systems – Charlie contacted RH2 about system capacity for indoor sprinkler systems and whether or not our system customer meter size can handle it, and Ryan said we do have capacity but the current customer meter size was marginal. However, only the area of the fire runs the sprinkler system, each one is 4 gallon/minute so our meters might be too small to support, so he suggests that the homeowners upgrade to a 1” service line and 1” meter. Commissioners feel they need more information in order to decide how to address this.
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Other System updates from Charlie – Lake Wenatchee reservoir’s outside cable gauge is broken. Charlie will need to repair, as it’s needed if SCADA is unavailable. Also a customer is having pressure issues, their static pressure is good but dynamic pressure drops when water is running in the house. This generally means there is an obstruction in the line, but since this is new(er) construction it’s probably poly pipe (not galvanized piping). He isn’t sure what to do to resolve this, unless there is something in the check valve so is planning on replacing it to see if that is the issue.
Administrative
January 2022 rate increase – rate increase voted in December 2019 will be implemented on January 1, 2022 as scheduled.
Clerk/Bookkeeper Replacement – Bonnie emailed a list of her duties to the commissioners. Commissioners will ask other bookkeepers in the area if they would be interested. Decision will need to be made as to whether or not duties could be spread out among different people. Discussion tabled until the next regular meeting.
Emergency Policy Update Discussion: Commissioner Deems has started working on updating this policy and discussion ensued as to how to proceed. She will continue to research and will work with Charlie as well.
Water Availability Certificates Issued – one issued for parcel 271718925090
Customer A/R issues: All seriously past due customers have paid in full, except for 2 customers with liens. One lien customer contacted the bookkeeper and advised property title is being transferred to heirs and once complete property will be sold so past due amounts will be paid in full.
Financial Reports – the Commissioners reviewed the Oct 2021 financial data as listed below.
Accounts Receivable 11/1/21: $8,088.45 over 90 days past due, $584.00 60 days past due.
Treasurers Report: We have $28,991.80 in the general fund (account 682.701), and $93,551.13 in the reserve fund, totaling $122,542.23. Imprest balance is $907.21; $2.20 was paid for 811 referrals, and $83.99 for the annual fee.
Commissioner Deems motioned to approve the Oct 2021 Financial Reports, Commissioner Guimond seconded; motion passed.
Commissioner Deems motioned to sign the O&M warrant in the amount of $14,358.40 and the CPF warrant for $5,359.70 ($19,718.10 total) Commissioner Harris seconded, motion passed.
Commissioner Deems motioned to sign the October payroll warrant for $512.00; Commissioner Harris seconded, motion passed.
Meeting continued to December 1 at 11am via Zoom.