Lake Wenatchee Water District

Commissioners Meeting

June 27, 2013

At the Station #9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Consultants: Marc Marquis, attorney

Guests: Barbara Harris, John Klasell

Commissioner Harris called the meeting to order at 10:02 am, acknowledged a quorum

Administrative

Commissioners approved and signed the revised 06/13/13 minutes

The lap top computer that is used to read the meters has battery issues.  It was decided to limp along with plugging it into a power supply.  Other options will be looked at, including a hand held device.

The TAK software update decision was tabled until the next meeting.

Commissioner Klasell opened the discussion regarding the resolution for establishing our small works roster.

Commissioner Klasell moved to accept the Resolution 2013-06-27A to establish a Small Works Roster Process to Award Public Funds, Commissioner Harris seconded, passed.

Commissioner Klasell presented the Public Records Disclosure policy for the Commissioners review.

Commissioner Klasell moved to accept Resolution 2013-06-27B to create a Public Records Disclosure Policy, Commissioner Harris seconded, passed.

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Project Issues

USFS permit update:  The forest service inspected the site on the 7th of June but the district has not heard anything from them to date.  We are waiting for their approval.  We need the forest service archeological monitoring plan before Aleceia Tilley at DOH can distribute our revised monitoring plan prepared by our archeologist, Glenn Hartman to the appropriate parties for approval. This is essential in completing the Section 106 process and getting approval to begin construction.

Maintenance Road Easement: The easement, with the updated map, has been signed by Landis Bohn. The Waletsky’s have indicated that they are agreement with the location change.

Commissioner Klasell proposed that Bruce send a copy of the updated easement along with the updated map to Mr. Waletsky; once we receive an email with his approval is the easement will be recorded.

Marie Meyer Property: Marc Marquis, the district’s attorney, was brought up to date on the history of the Meyer property.  A discussion ensued.  Marc will update his letter to her attorney and submit it to the Commissioners for their approval.

Mtn. Park:  Our attorney has not had the opportunity to respond to the Farr/Morse attorney, per the motion made on 6/13/13.  He will handle this asap.

Water right transfer update:  Marc indicated that DOE has complicated the process by requiring us to resolve issues that have previously been approved by DOE.  As a result, we will not have the water rights transferred in June as initially projected.  The questions submitted by the DOE are being addressed.  Because of the DOE delay, more will have to be spent on attorney fees to get this accomplished. At request of Commissioner Harris, Marc gave a rough estimate that the completion of the water right transfer process could run as high as $10,000 more in legal cost due to the additional responses for data requested by the DOE.

Other Issues

The district will purchase a conference communication device for those Commissioners who cannot physically attend a meeting.  Clerk Kinney was instructed to purchase the device.

The district operator, Charlie indicated that he inspected all sights for damage from the recent earthquake.  There was no damage that he could detect.

Charlie reported neither Mt. Park nor the LWWUA had formerly submitted any WUE reports, and if there was no disagreement from the Commissioners, he would not submit one this particular year since we had no values to report.  He will use the same verbage used last year for both the BR and WP systems, but he still needs water usage from the Whispering Pines water system.  The Commissioners agreed with this, and Commissioner Harris and Commissioner Klasell will make sure that he gets the data he needs.

The next meeting will be held on 07/11/2013 at 10:00 am

Commissioner Harris adjourned the meeting at 11:45 am.

                                         Lake Wenatchee Water District

                                               Commissioners Meeting

                                                           June 13, 2013

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell, Commissioner, Landis Bohn

Staff Absent: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present:  Barbara Harris

Commissioner Harris opened the meeting at 10:00 am and acknowledged a quorum existed

Commissioners approved and signed the minutes from 05/23/13.

Administrative

Commissioner Klasell distributed the reconciled Treasurer’s Report for May 2013, as of 5/31/13 our funds are $22,280.23.

Commissioner Klasell distributed the updated DWSRF budget as of 5/31/13.

Commissioner Klasell moved to sign the A19 voucher #16 for $4,000.00, and supporting CPF warrant. Motion seconded by Commissioner Harris, passed.

Commissioner Klasell moved to sign the Payroll voucher for May in the amount of $1486.50 Motion seconded by Commissioner Harris, passed.

Commissioner Klasell distributed the updated O&M budget as of 5/31/13.

Commissioner Klasell moved to sign the O&M warrant in the amount of $2246.34 which includes reimbursing the Imprest account $66.46 (postage)   Motion seconded by Commissioner Harris, passed.
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Commissioner Klasell reminded us that we need to place an ad yearly for our small works roster.  In addition, we need to create a resolution with our small works roster policy; she distributed a sample resolution for the commissioners to review and vote on at our next meeting.

Commissioner Klasell moved to have the Clerk place an ad for our Small Works Roster as soon as possible in the Leavenworth Echo, Commissioner Harris seconded; motion passed.

Project Issues

USFS Permit/Site Visit – Commission Harris reported that he met up with the USFS at their site visit on June 7, 2013.      The Forest Service has no objections with changing the maintenance road to follow the original path depicted on the MOU attachment.  Mr. Stoehr has agreed, in principle, that the new permit under development for LWWD can be adjusted to provide the Forest Service with legal access rather than pursuing the easement approach.  He needs to verify some additional information but will let us know shortly. Neither the botanist nor the archeologist found anything that would preclude us from developing the site and approves us moving forward on the permit based on those issues.  Charlie Cruickshank provided guide service to the spring source site for all of the above Forest Service personnel.

Easements for the maintenance road– Waletzky has returned a signed agreement, however Bohn would not sign as the map showing the road placement was not in the location agreed to in his MOU.  RH2 provided a revised route/map; Bohn agrees to this new placement and will sign the agreement next week. Commissioner Harris will send the updated map to Waletzky for his records, his portion of the agreement doesn’t need to be resigned as the road on his property remains the same.

Morse/Farr Well Covenant – Commissioner Harris motioned that the District shall not continue pursuing the requested covenant, since Mr. /Mrs. Farr and Mr. /Mrs. Morse are unwilling to sign the covenant as the District submitted to them.  Commissioner Klasell seconded; motion passed.

System Issues

Parcel #271718340100 was purchased by Richard McCord.  Currently this parcel is not connected to any water system, but is in the LID so will be connected during construction.  He contacted the District Clerk to see if he could potentially connect this summer.  The commissioners decided to have him submit an application to join the Lake Wenatchee Water District, and we would contact the DOH to see if they will allow a connection at this time.  If we get approval from DOH, then we will proceed with determining the cost of connection that would need to be paid by Richard McCord.

Billing Issues

As of 6/1/13 we have $1366.17 in delinquent accounts.

One of them is Steve George, formally of Mtn. Park.  It was discovered that he did not connect to the system until recently, so we will credit his past due from August 2012 and begin billing him as of the date he was physically connected.  The District clerk will contact Mike Dickinson to find out what date he did the work.

Commissioner Harris motioned to adjourn the meeting at 11:10am, Commissioner Bohn seconded.

The next meeting will be on June 27th at 10:00 am at the District 9 Fire Station.