Lake Wenatchee Water District

                                                Commissioners Meeting

                                                      April 24, 2013

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney

Professional: Marc Marquis, attorney (via telephone)

Guests Present:  Barb Harris

Commissioner Harris opened the meeting at 10:00 am and acknowledged a quorum existed

Commissioners Harris waived the reading of the 04/10/14 minutes, Commissioner Klasell seconded.  Minutes were signed as presented.

Project Issues

Pre-Construction Meeting Overview: Commissioner Harris presented the review of the pre-construction meeting.

Construction water use:  The general feeling is the contractor is not to use chlorinated water from any existing water system source without prior coordination.  The contractor will use the water from the Homestead well as soon as it can be made operational.

Well house construction: Marc gave his input to the modification of the MOU. Marc pointed out that the District in not in breach of the MOU contract but rather the contract is invalid due to the requirements by the Dept. of Commerce. The decision to modify the MOU was tabled until we hear from K. Dickinson regarding her desires in the situation.
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Status of Water Right Transfer: It is in the hands of the DOE who could take up to 90 days to make a decision.

Belsaas/Smith Contract: Commissioner Klasell moved to sign the resolution 2014-4-24A accepting the contract from Belsaas & Smith for the construction of Phase 1 of the project, Commissioner Harris seconded, passed.

CSI Contract: Commissioner Klasell moved to sign Resolution 2014-4-24B accepting the CSI contract for Compacting services, Commissioner Bohn seconded, passed.

Administrative

Clerk Kinney reported that all 90 day delinquent accounts have been paid except one.  That customer was contacted via email.

Commissioner Klasell noted that our operator’s contract has expired and needs to be addressed.  Marc will review the contract and give recommendations.

Other Issues

Brown Road Well House Repair: Clerk Kinney reported that the part had arrived and the repairs should be completed by the end of the day by Leavenworth Electric.

Small works Roster:  The use of the small works roster was discussed. Commissioner Klasell pointed out that unless it is an emergency, all companies on the small work roster who do the same work must be contacted for a bid.

LWWD policy update:  With the latest repairs that are under way on the Brown Road pump house, the subject of setting a policy on spending limits for the operator was discussed.  LWWD polices need to be modified to define spending limits for the operator.  The new limits need to describe the operator’s spending authority and use of the small works roster in emergency situations as well as a pre-defined dollar limits for non-emergency repairs, etc. without requiring commissioners approval.  Commissioner Klasell will present a resolution for review in a follow-on meeting.

Commissioner Harris had asked Clerk Kinney to prepare a motion index to help find a motion if needed.  The issue was discussed. Commissioner Harris motioned to have Clerk Kinney finish the project, no one seconded. Motion failed to pass.

Commissioner Harris moved to adjourn the meeting at 11:10 am, Commissioner Bohn seconded, meeting adjourned.

The next meeting will be held on May 8^th at 10 am.

                                                     Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                                 April 10, 2014

                                                           at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell, Commissioner Landis Bohn

Staff Present: Charlie Cruickshank

Professional: Karen Kornher, RH2

Guests: Barb Harris, Tim Gellatly, Byron Dickinson, Karen Dickinson

Commissioner Harris called the meeting to order at 10:00 am, and acknowledged a quorum

Commissioner Harris moved to waive the reading of the minutes and sign 03/27/14 as presented, Commissioner Klasell seconded, passed.

Project Issue

Change Orders

Commissioner Harris asked Karen Kornher to explain the change order process.

Karen Dickinson MOU

Discussion of issues with Karen Dickinson regarding changes to MOU as a result of Dept. of Commerce’s decision. Decision tabled to another meeting.

Contractor Bids

We received three bids for our Phase 1 project. All were significantly higher than the engineer’s estimate. We received bids from Pipkin Construction, Selland Construction, Inc. and Belsaas and Smith Construction, Inc. Specific bid line items from the lowest bid received were discussed, as some were significantly higher than RH2 anticipated. However, they still recommend that we award them the bid and proceed with construction this summer.

Commissioner Klasell motioned that we accept RH2’s recommendation and award Belaas & Smith Construction, Inc. the contract for the System Consolidation Phase 1 project in the amount of $1,172,537.00 (not including WA State Sales Tax). Commissioner Harris seconded, Commissioner Bohn voted no. Motion passed.

Commissioner Harris motioned to have the president sign the contract when received back from Belaas & Smith Construction, Inc., Commissioner Klasell seconded, motion passed.

Next steps were discussed and the preconstruction meeting was tentatively scheduled for April 18, 2014 at RH2 in Wenatchee.

Charlie will receive a full set and a half set to assist him in his capacity as site inspector during construction.

Compaction Testing

We received two proposals from our advertisement; RH2 recommends we go with CSI.

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Water Use by Contractor

We would prefer that the contractor not use potable, chlorinated water for dust control. This will be addressed at the preconstruction meeting to determine viable alternatives.

RH2 Amendment #6 & & #7

Commissioner Klasell motioned we sign RH2 Amendment #6 for $69,936 for construction services/support. Commissioner Harris seconded, motion passed.

Amendment #7 is for programming in the amount of $29,412. It was tabled for a decision at a later meeting.

Additions to LID

Letters still need to be sent out to the parcels that were sub platted, Commissioner Klasell has prepared all the necessary documents but needs to write the cover letter before sending all. All other additions have been submitted to RH2, who is keeping the master LID list.

We still do not feel we need to go to the expense of another LID roll meeting/formation.

Administrative

Commissioner Klasell discussed the reconciled Treasurer’s Report for March 2014; as of 3/10/14 our funds are $50,700.01 at the County; Imprest balance is $509.10.  Past due accounts amount to $492.50.

Commissioner Klasell moved to sign the O&M warrant in the amount of $1,922.57.  Motion seconded by Commissioner Bohn. The only expense from Imprest last month was for .14 to LID – we had a small late fee because the County changed banks and one of our checks had to be reissued and therefore was past due.

Commissioner Klasell motioned to sign the Payroll voucher for March in the amount of $1,429.00. Motion seconded by Commissioner Harris.

Commissioner Klasell discussed the DWSRF budget status as of 3/31/14 and the remaining budget for Phase 1. We have spent $767,807.15 and have $1,559,327.85 remaining in the loan after A19 #27 is processed. The balance remaining is higher than last month because Dept. of Commerce denied our $16,200.00 payment to Karen Dickinson.

Commissioner Klasell moved to sign A19 #27 and supporting CPF warrant for $12,595.98, Commissioner Harris seconded, passed.

System Issues

A customer on Brown Road has complained of excessive rust in his house, staining his appliances. Charlie thinks that it could be the result of chlorination breaks down the iron in the pipe to create the rust, and since water usage is down in the winter there is more standing, chlorinated water in the pipe. In addition, this household is the last full-time residence on the mainline, so there isn’t as much water flowing through as in the past. Charlie will flush the pipe for at least 30 minutes to try and alleviate some of the problem.

Adjournment

Commissioner Harris moved to adjourn the meeting at 12:20 pm and reported that the next meeting will be held on April 24, 2014 at 10 am at the District 9 Fire Station, Commissioner Bohn seconded, meeting adjourned.