Lake Wenatchee Water District

Commissioners’ Meeting

August 4, 2022

12:30 pm

Location: Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Fred Guimond, Bruce Harris (Quorum Present)

Staff Present: Charlie Cruickshank, Operator

Guests Present: Barbara Harris

Commissioner Guimond called the meeting to order at 12:30 pm.

Commissioner Guimond moved to accept the minutes for the July Commissioners’ meeting as submitted, seconded by Commissioner Harris, motion carried.

No public comments

Operations

Generator: Waiting for Mike Brunelle, First Choice Electric, to test the load of the generator with the operator present.

Power Issue: Telemetry repeater has dead batteries which are no longer readily available. Operator Cruickshank is having a lithium battery block built. AC power is temporarily provided from neighbor.

Motion: Due to the emergency nature of the lack of permanent power to the telemetry, Operator Cruickshank will make application to Chelan PUD to get AC power to the telemetry pole and determine the scope of work. Operator will use small works roster to hire excavation and electrical work as needed. Commissioner Guimond motioned to approve, Commissioner Harris seconded, motion passed.

MIU Replacements: Before the August 25 meter readings, Charlie will replace the MIU’s that have failed to transmit for at least 2 times in a row.

Leaks & System Updates: There have been several customer complaints of sulfur smells in the water. Operator Cruickshank explained that power outages reset booster pumps and need to be manually set to optimal settings. He has also made changes to the chlorinator to help with sulfur smell. The water is perfectly safe when there is a sulfur smell, but he is working to diminish the smell by adding more chlorine. In August, as usual, the well pumps are starting to cavitate due to low water levels. This appears as small bubbles in the water, which is also safe.

EPA/DOH Earthquake Seminar: Waiting for links and copies of the presentation.

Administrative: Update on Clerk and Commissioner Search: There were no replies to the email request sent to district customers. Several people were personally asked by commissioners, but they declined. Commissioner Harris will perform the administrative clerk duties until a permanent clerk can be hired.

Secretary Appointee: Resolution 2022-08-04a to change the secretary position was motioned by Commissioner Guimond and seconded by Commissioner Harris, motion passed.

Financial Policy Manual: Resolution 2022-08-04b to update the policy was motioned by Commissioner Guimond and seconded by Commissioner Harris, motion passed.

Monthly financial reports:

As of July 31, 2022, Treasurer’s Report shows $37,613.27 in the general fund and $90,812.07 in the reserve fund for a total of $128,425.34. Imprest balance is $805.39.

Commissioner Guimond motioned to approve the July financial reports as presented, Commissioner Harris seconded, motion passed.

Commissioner Guimond motioned to approve O&M warrant $5042.68, Commissioner Harris seconded, motion passed.

Commissioner Guimond motioned to approve payroll warrant $2095.00, Commissioner Harris seconded, motion passed.

Clerk Report

Customer requested a Water Availability Certificate for his undeveloped parcel # 271718330065 for camping and RV use. Commissioner Guimond motioned to approve the water availability certificate, Commissioner Harris seconded, motion passed. Commissioner Harris will email the certificate to customer with instructions to consult with operator before digging.

Parcel 271718430010: Commissioner Guimond will phone customer on 8-5-2022 to arrange a meeting to discuss letter.

Meeting adjourned at 2:30 pm.

Next Meeting: September 8, 2022 12:30 pm

Lake Wenatchee Water District

Commissioners Meeting

Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Bruce Harris, Fred Guimond, Helen Deems (Quorum present)

Staff Present: Helen Deems, Clerk; Charlie Cruickshank, Operations Manager

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 12:30 pm

Commissioner Harris Moved to accept the Minutes for June Commissioner’s 2 part meeting as submitted. Commissioner Guimond seconded, Motion Carried.

Public Comments: Commissioner Harris shared Bonnie Klasell’s email regarding information and opinion on Lien/legal expenses recovery for long standing overdue account (parcel 271718430010)

Commissioner Harris – “American Rescue Fund” – has Drinking Water Infrastructure Grants (Chelan County received 15 million but deadline for competing applications is soon). Mike Stanford of Fire District will email an application to Commissioner Harris when it becomes available in a few days. Commissioner Harris was asked if there were any pending infrastructure rescue situations where the grant money might be used. Commissioner Harris said he would forward the information to the LWWD Commissioners for further review and discussion.

Operations

Well/Reservoir security – Commissioner Harris asked about precautions being taken at Lake Wenatchee Reservoir to prevent vandalism and shared concerns about cyber threats. Operations Manager Charlie confirmed that everything is secure, and Password protected and requires double authentication as of at least 6 months ago when he discussed SCADA security with our RH2 Engineering rep.

Generator Update – Commissioner Harris reported that the generator is working and at correct voltage output now after latest part replacement/service call. Commissioner Harris has emailed reps to schedule load testing and training date with the electrical installer contractor, the Kohler generator manufacturer service rep, Charlie (including his back-up, Steve Allen) and himself; no fault has been assessed.

Water Usage – Leak Monitoring; large consumers – Commissioners discussed recent leaks -about half have been resolved only 1 Customer was not reached even by mail to service area. Clerk has a tracking sheet for follow-up. In addition, a customer emailed clerk asking about Amazon “Eye on Water,” a device that is attached over incoming pipe. Charlie said he reviewed device online and the less expensive ones do not shut water off, just alert to running water. He did not know if the device would cause problems with our meter MIUs. Commission agreed that the interested customers could purchase device on their own, but we would advise that they would need to install it on their own property away from our meters MIUs (including saddle and 3’ extension) to prevent conflict.

After reviewing possible solutions to curb overuse of water during dry season, Charlie suggested that during his well checks he could pay a visit and check on how water is being used and suggest conservation to prevent well drawdown; Commissioner Harris suggested sending an email communication to Customer base reminding them to conserve, especially during the dry summer months where overuse could have a substantial impact to other users.

Other System updates from Charlie – PRV Maintenance? – Charlie confirmed tested every 3 years; MIU replacements? Charlie said he would need a couple days immediately following August Meter Read of 8/25 since there are 8 to do; he will check to see if it will work to do those 8/26 and 8/27 to help facilitate Bookkeeper records.

EPA/DOH Earthquake Seminar – 2 Commissioners and Operation Manager attended – good discussion of interagency cooperation and resources – organizers said links and copies of presentation materials will be available for all registered participants soon.

Administrative

Review financial Policy (appendix C) of Administrative and Operating Directives – Commissioners agreed to table approvals and have clerk revise language regarding tasks to make our document more generic rather than specific to clerk or bookkeeper thus avoiding extra updating as organizational changes take place. Clerk will make updates for review and approval and resolution at August meeting*

Review, Update, Approve Water Availability Certificate form – After a few line changes, Commissioner Harris moved to approve the form with stated changes, Commissioner Deems 2nded, Motion carried.

Approve: Monthly reports and warrants-

Treasurers Report: shows $32,415.41 in the general fund (account 682.701), and $90,812.07 in the reserve fund (total $123,227.48 at the County). Imprest balance is $896.30; $1.10 was paid for 811 referrals, $102.60 to post office for 6-months box renewal. July 1, 2022, Customer Aging Report shows 15 accounts over 60 days for a total of $2,348,56 and 2 accounts over 90 days for a total of $7,752.45. After discussion of simplifying Bookkeeper tasks, Commissioner Harris agreed to email Bookkeeper to allow Quick Books Balance Sheet (like she shared last meeting) to replace Treasurers Report (and data entry that report requires), if pending expenses and Imprest statement are also emailed for review.

Commissioner Deems motioned to approve the June 2022 Financial Reports as presented, Commissioner Harris seconded; motion passed.

Commissioner Guimond motioned to sign the O&M warrant in the amount of $5,077.17, Commissioner Harris seconded, motion passed.

Commissioner Guimond motioned to sign the June payroll warrant for $2,126.00; Commissioner Harris seconded; motion passed.

Clerk Report

Customer correspondence – 3 emails added thanks to CCR letter: cc JH for Customer Database updating.

water avail/service apps updates –

Parcel 27164700044 New Water AvailRequest (exist cust#1147 to develop adjacent lot 44?) new meter connection for single family 2500sqft. Commissioners reviewed to find inconsistency with Parcel ID on Request Form submitted compared to email description (Typo suspected). Operations and Commissioners discussed best water main source which should be the 2” main across the Lake Wenatchee Hwy from the parcel. Commissioner Harris moved to approve water availability certificate for upper lot after confirmation of the correct parcel id for the parcel without a meter. Even though the water main to be used is across Lake Wenatchee Hwy, the meter vault will remain in the highway easement next to the parcel. Clerk to make contact and confirm and issue Certificate.

Parcel 271718340575 Unassigned Brown Road – needs single vault not double but the parcel owner has not returned communications on timing of the installation.

Parcel 271718665110 16654 Fir Road -(no Service app or connection fee $13K received). Corner house is being currently under construction.

–3g phone upgrade update – need to take unit from Bookkeeper and have transferred/activated in Wenatchee Verizon store; Could have Verizon bill LWWD or use debit card for 1 time $146 expense– commissioners tabled for later. LWWD has until 12/31/2022.

–Authorize/Approve small works roster advertisement – $50 for 2 times (Wed printing) in Business Classified in Leavenworth Echo and Cashmere Record. Need approved copy before noon Friday. Commissioners Agreed to have clerk sign acceptance, place ad to run 2 Wednesdays starting 7/20/22 and have publication bill LWWD.

–Parcel 271718430010 response update – After further discussion on the timeline of events behind the history of this parcel, Commissioner Harris Motioned to have Commissioner Guimond deliver our proposed settlement letter to the attorney for consultation and serve as the point of contact working with the attorney. Commissioner Deems seconded the motion and the motion carried.

Resigning Clerk and Commissioner – Commissioners accepted Commissioner/Clerk Deems’ resignation ending her term July 31, 2022. Commissioner Guimond proposed commissioners actively recruit candidates for both positions over the next 2 weeks and then consider sending Lake Wenatchee Water District Customer base a communication encouraging potential candidates to inquire.

Meeting Adjourned 3:45pm

Next meeting – August 4, 2022 – Week EARLY!

(Clerk to post on web and Fire station door July 31)

Lake Wenatchee Water District

Commissioner’s Meeting

Minutes, June 9, 2022

Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Bruce Harris, Fred Guimond, Helen Deems (Quorum present)

Staff Present: Helen Deems, Clerk, Charlie Cruickshank, System Operator

Guests Present: Barb Harris, Jeff Burgess, and Jim Paris

Commissioner Guimond called the meeting to order at 12:30pm

Commissioner Deems motioned to waive the reading of the minutes for May 12, 2022 and accept as written, Commissioner Guimond seconded, motion passed.

Public Comments: Mr. Paris and Mr. Burgess said they were just attending to observe the Commission meeting. Commissioners said they did not have a resolution for Mr. Paris ready at this time but are reviewing the history of his case and determining what is the best practice going forward.

Operations

Review and Approve Consumer Confidence Report – Helen highlighted for the audience that once again no samples from 2021 were found positive for Total Coliform. Commissioner Guimond motioned to accept the report results as given and Commissioner Harris seconded; the 2021 Consumer Confidence Report was approved for release to the public.

Update on Development of Parcel 271718665005 (Sale closing 6/1) – Bruce and Helen confirmed property has been sold and the new owner has taken possession and has turned the water on via phone instruction from Operations Manager Charlie Cruikshank. Property owner has not communicated further about the proposed small scale tourist resort plans he presented to the commissioners at the May 12 Lake Wenatchee Water District meeting. Clerk Helen will alert Commissioners if he returns his open Water Availability Request (still waiting on his signature regarding his assuming all pre-engineering costs to review current system capabilities for added service lines (2 more at most for a total of 3 under current Operating Directives – version – Apr 2022) and bring the customer signed request for review at the next commissioner meeting if received.

Water shutoffs – Clerk Helen asked about the policy for property changing hands and water shutoffs/reconnections. Commissioners shared that it had previously been decided and deemed more efficient to allow property owners the ability to turn off water at their own meter for leak repairs and not have to wait on the out of area operation’s manager to commute to on-site, especially considering the unfortunate timing and urgency of many leaks. Commissioners also shared that most of the time during property sale in this area the policy is for the water to remain on and the customer to transfer and be updated in the system without water shutoff. Commissioner Deems said the previous bookkeeper had said that the Financial policy (Appendix C of the Operating Directives) concerning water shutoff fees had typically been applied to non-payment and disciplinary situations. Commissioner Harris said it had also been added to discourage seasonal shutoff situations. Most recently, property owners that chose to shutoff water at the sale of a parcel incurred no fee and new owners also incurred no fee when they requested it be turned on. Typically, when LWWD Operation’s manager is contacted, he instructs the property owner or their agent how to turn on the system. Tampering with lids has not been an issue; Commissioner Harris and Operation’s Manager Charlie Cruikshank also shared that many properties in the area don’t have shutoff valves at their home or the valves reside in very tight crawl spaces. District property owner Jim Paris, an area plumber, suggested that the district require new construction or new water service applicants add easily reached freeze protected shutoff valves in or near their homes to save wear on the district’s meter equipment and further improve leak-prevention efficiency.

Water Availability Requests -ATTACHMENT A –Commissioner’s discussed adding some parts of the document presented at May 12’s meeting to existing LWWD application (Water Availability Request and New Water Service Application) forms to clarify and restate the LWWD Operations Directives requirement that developers with designs that may stress the existing water system may require pre-engineering review. The customer would assume the responsibility of all pre-engineering costs prior to the issuance of a water availability certificate required by the county for building permits. The commissioners decided to further discuss the Policy going forward and reform the current Water Availability Request Forms and Certificates and Water Service Application forms to clarify this policy responsibility of pre-engineering costs. Based on the recommendations of the commissioners, Clerk Helen agreed to update the forms and have them ready for review and approval process.

Water Service Applications – Review document and updates on current applications

• • Parcel 271718665110 16654 Fir Road -(no app or connection fee $13K received). Clerk Helen said she gave property Contractor M. Axelson’s associate (Cole) a Water Service Application form for Mr. Axelson to complete and return with payment. She informed him the commissioners were meeting today. Site already had a double meter vault installed due to 1^st property completion and sale. While deposits and payment for 1^st property were paid by Mr. Axelson, costs for the second property meter connection will need to be determined and paid along with a new parcel water service fee of $13,000 prior to approving the installment of the meter in the existing double vault.
  • Parcel 271718340575 Unassigned Brown Road (Double Vault ? app 6/23/21) Helen said from clerk email , she asked property owner to confirm if double vault is still needed; she has received no response; Charlie has ordered double vault and has it in inventory; and confirmed Contractor Mike Dickinson could work to install it and bill the district but we have not heard from this property owner. Commissioner Harris will try calling property owner to follow-up district’s email and confirm he really needs the double vault (more expensive and not necessary unless he has plans to subdivide the parcel).

Water Usage – Leak Monitoring – tabled for next meeting with Operations Manager (JULY)*

Well/Reservoir security: tabled for next meeting with Operations Manager (JULY)*

Generator Updates: Commissioner Harris said he talked with our generator service rep and the ECM replacement finally arrived and was tried and THE GENERATOR ENGINE RAN several minutes! However, the generator is not creating the correct voltage and the rep believes a protection relay or module may be out due to the original electrical surge during the initial installation; Commissioner Harris said the part will be ordered and should be available in a couple weeks from now. He also reported that there is still about $700 remaining for training. Charlie said once the generator is operational, he will run regularly on his pump house visits to meet the required exercise schedule per the manufacture recommendation and incorporate into the operator’s scheduled tasks. Commissioner Harris confirmed that LWWD will need to schedule training, but NOT until after the generator is fully operational.

Other System updates from Charlie: nothing to report

Administrative:

Resolution 2022-06-14 updating SOP/Admin & OP policies – Tabled for 6/14 continued meeting*

Financial Reports – the Commissioners reviewed the May 2022 financial data as listed below:

Accounts Receivable 6/1/22: 2 accounts over 90 days past due for a total of $7,752.45;

6 accounts over 60 days past due for a total of $1595.75.

Bookkeeper reported through email that she had contacted all those past due and several have paid. She also reported 3 properties in Escrow and that she had completed and filed the annual report with the State Auditor’s office and provided the district with a digital copy that Clerk Helen saved in 2022 Annual Report folder.

Treasurers Report: LWWD has $36,265.66 in the general fund (account 682.701), and $90,791.35 in the reserve fund (total $127,057.01 at the County). Imprest balance is $882.92; $21.56 was paid to iPage and $5.50 to NUNC.

Clerk Helen said Bookkeeper sent copy of Post Office box renewal notice which is due 6/30. The cost is $91 for 6 mos. or $182 for 12 months. She asked if the commissioners preferred, she set up auto-payment every 6 mos. from Impress Acct or pay for 12 months now. Requires commissioner approval if over $150 according to the financial policy manual of 2017. Clerk Helen also asked to help bookkeeper by being the POC for feedback on monthly financial reports (filter commissioner comments calls/emails and then call Bookkeeper with all the changes or questions at once.) Helen also said she would ask (after Jillana’s vacation the next 10 days) if she could produce reports earlier than the 2^nd Tuesday/Wednesday as we need more time to review prior to meeting on the 2^nd Thursday.

Commissioner Guimond motioned to approve the May 2022 Financial Reports (Budget, Treasurers Report, Balance Sheet), Commissioner Harris seconded; motioned passed, noting an exception in the BUDGET- that some of the budget cells need to be reviewed for accuracy ex payroll for commissioners is every month should not be blank).

Commissioner Harris motioned to sign the O&M 682.701 warrant as presented in the amount of $ 4,121.27 Commissioner Guimond seconded, motion passed.

Commissioner Guimond motioned to sign and approve the May payroll warrant for $1278.00; Commissioner Harris seconded; motion passed.

Clerk training – Helen said previous bookkeeper Bonnie Klasell agreed to help LWWD for June meter read download & usage report from Quickwater and suggested Monday 6/27 for meter read and usage report dump training for Jillana’s involvement also. Commissioner Harris confirmed that would work.

Resolution 2022-06-09b Commissioners resolved with signatures to compensate Commissioner Secretary Helen Deems at a rate $30 per hour in addition to her meeting per diem for performing LWWD administrative clerk tasks (other than attending meetings) as was motioned on April 14,2022 Commissioner’s meeting with the effective start date of May12, 2022 for a period of 1 year.

3g phone service Verizon EXPIRING 12/22: Clerk Helen reported on her upgrade research – Verizon will upgrade existing phone for cost of $99 for hardware upgrade that can be scheduled over the phone but it needs to be coordinated with Bookkeeper as the phone resides in her office in Leavenworth. After the upgrade, LWWD can continue with the same basic plan at $20/month plus taxes. Commissioners advised Helen to schedule hardware installation when convenient (and prior to the deadline) during office hours at Evergreen Accounting as Jillana requested.

Parcel 271718430010 discussion on response options (if time allows)* tabled for discussion at continued meeting 6/14*

Meeting to be continued to Tuesday, June 14, 2022, 10AM

Lake Wenatchee Water District

Continued Commissioner’s Meeting from June 9, 2022

June 14, 2022

Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Bruce Harris, Fred Guimond, Helen Deems (Quorum present)

Staff Present: Helen Deems, Clerk

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 10:00am

Waive approving minutes until after this meeting’s minutes are added

Public Comments: none

Administrative

Review of SOP/Admin & OP updated policies – After detailed discussion and review, Commissioner Guimond motioned to approve changes to the Administrative and Operating Directives as presented and Commissioner Harris seconded, and the motion passed.

Resolution 2022-06-14 “Changes to the LWWD Administrative and Operating Directives,” was then signed by all three Commissioners to take effect immediately.

Review of Forms: Water Service Application & Water Availability Request Form – Clerk Helen presented updated forms to include more detailed information and areas for official use and approval. Commissioner Guimond moved to approve updates to forms as discussed, Commissioner seconded. Motion passed. Clerk Helen will research how to make forms available on the website and have this latest updated form available for online, email or US mail when requested.

Parcel 271718430010 discussion on response options – Commissioners reviewed unique history of water service setup and account for Customer #1154 and agreed to draft a letter for legal review to offer a resolution that would provide and protect both parties’ best interests.

Clerk Report – Helen reported receiving an email from Customer 1156 inquiring as to the Water Availability/infrastructure of parcels adjacent to his property in Mt. Park. Commissioners reviewed water service to parcels in that area and discussed appropriate response for clerk’s return email.

Meter Reader Position – Commissioner’s discussed possible staff changes/training for meter-reader

Meeting Adjourned at 1pm

Next meeting – Aug 4, 2022

Lake Wenatchee Water District

Commissioner’s Meeting

Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Bruce Harris, Helen Deems (Quorum present); Fred Guimond arrived 12:35pm

Staff Present: Bonnie Klasell, Clerk, Charlie Cruickshank, System Operator

Guests Present: Barb Harris, Jess & Susy Bevans, Jim Paris, Jeff Burgess, Curtis Deems, Kathleen Colvard, Chris King; Craig Carney

Commissioner Harris called the meeting to order at 12:30pm

Commissioner Deems motioned to waive the reading of the minutes for April 14, 2022 and accept as written, Commissioner Harris seconded, motion passed.

Public Comments: Owner of parcel # 271718430010 gave history of his property that was purchased during the LID formation and requested to have his meter removed and any past due balances since 2016 forgiven. Commissioners agreed to review his information and provide a response.

Operations

Development of Parcel 271718665005: Architect Craig Carney presented his proposal for development of this parcel which includes building 7 ADUs in addition to the existing structure currently on the property. His plan as seen on the site review was to use the parcel as a small-scale tourist site with a conditional use permit. Lester Addition resident Susy Bevans presented concerns over the development, and she shared documents recorded at Chelan County showing Lester addition still has RESTRICTIONS excluding the plots from commercial use. Commissioner Harris explained the district’s infrastructure would need to be re-engineered to allow this type of development and that the property owner would need to commit to pay for the pre-engineering analysis as noted on attachment A to the water availability request. This request was not completed in the meeting. Commissioners fielded questions from guests about ADU limits and a commercial rate structure as well as water pressure issues. Craig Carney said he had been working with the senior planner at the county and said there is nothing in the building code there that could prevent this. Operations Manager responded to questions about possible tie-ins to highway and Fir Road water mains and water pressure concerns from Brown Road and Fir Road residents. Commissioner Harris moved to approve Craig Carney ‘s Water Availability Request (not water service connection) provided he agreed to sign Attachment A as part of the request where Mr. Carney would be responsible for pre-engineering review costs regardless of project outcome (including if project is cancelled) as well as meet the requirements called out in the LWWD Administrative and Operating Directives – Section 5 paragraph F defining responsibility for line extension and upgrade costs and Section 6 paragraph B and C for number of allowed ADUs per LID parcel meter; commissioner Guimond seconded, Commissioner Deems abstained; motion passed. Mr. Carney opted to take the attachment A and review it along with other information presented at the meeting before signing it. No Water Availability Request was granted.

Water Usage: One customer had a huge leak on their property over the winter that was discovered when meters were read the end of April. It has since been fixed and all other leak customers have been notified by email. Discussion on this tabled until next meeting.

***5-18-22 Commissioner Harris contributed more details on the leaks and cavitation issues with wells. Commissioner Guimond asked that we keep an eye on usage levels going forward to make sure there are no other issues. Commissioner Deems inquired about the Operating Directives standard 4,000 gallons per month allowance (and its premise based on 4 residents in a single family dwelling) and charges for overages with no overage charges over winter when many breaks/leaks occur. She raised the point that the district may need to review how over-usage is monitored and charged so that the water district continues to have sufficient water supplies, quality, and can be compliant with Government Efficiency Requirements. For time being, Commissioners agreed to monitor water supplies, discuss issues with Operations Manager and see if further discussion is needed.

Well/Reservoir security: Tabled until continued meeting.

Generator Updates: Tabled until continued meeting.

Other System updates from Charlie: Tabled until next meeting.

Administrative:

Resolution 2022-05-12 for updating SOP/Admin & OP policies – tabled until continued meeting

Financial Reports – the Commissioners reviewed the April 2022 financial data as listed below:

Accounts Receivable 5/1/22: $7,584.45 over 90 days past due, $2023.83 days past due.

Treasurers Report: We have $34,052.09 in the general fund (account 682.701), and $87,624.66 in the reserve fund (total $121,676.75 at the County). Imprest balance is $905.58; $5.50 was paid to NUNC for 811.

Commissioner Deems motioned to approve the March 2022 Financial Reports, Commissioner Guimond seconded; motioned passed.

Commissioner Harris motioned to sign the O&M 682.701 warrant in the amount of $ 4,544.69 Commissioner Guimond seconded, motion passed.

Commissioner Harris motioned to sign the April payroll warrant for $640.00; Commissioner Guimond seconded; motion passed.

Meeting continued to Wednesday, May 18 12:30pm to address agenda items tabled today.

May 18, 2022 (Continuance of May 12 meeting)

12:30pm Fire Station 91

Commissioners Present: Bruce Harris, Helen Deems, Fred Guimond (Quorum present)

Staff Present: Helen Deems, Clerk,

Guests Present: Barb Harris

Commissioner Guimond called meeting to order at 12:31pm; Clerk Helen reminded everyone of where the meeting left off on 5-12-22.

Operations:

Well/Reservoir security: Tabled for discussion with Operations Manager who was not present

Generator Updates: Commissioner Harris shared that after the email/letter he sent, he received a phone call from Duane Kelley, Power Systems West sales agent, who said our issue was being considered high priority and that the needed parts (ECM) for testing and repair were being moved up in the factory design and build process. Commissioner Guimond suggested contacting Power Systems West again after a reasonable time (10 days) to learn what actions he would be taking to get our organization a working generator as soon as possible. Commissioner Deems said she felt strongly that we should state we may have to explore legal options to fulfill our grant interlocal agreement with Chelan County Natural Resources Department.

Other System updates: Tabled for discussion with Operations Manager next meeting.

Administrative:

Resolution for updating SOP/Admin & OP Policies: Commissioners decided to postpone any resolutions concerning the Operating Policies until further review. Commissioners also agreed to review the Operating Policies for proposed changes and to bring changes to the June meeting for discussion, approval, and official Resolution.

New Business:

Water Availability Certificates: Clerk Helen reported on 2 water availability applications and 1 water availability certificate issued to existing customer to pursue new construction septic according to the application.

Clerk position transfer and Bookkeeper vacation: Clerk Helen said she is in contact with previous Clerk and will meet next week for more task and computer review and training. Commissioners asked to have Bookkeeper at Evergreen Accounting (Jillana) to forward our mail to us rather that drive to town to pick it up. Clerk Helen reminded everyone that the Bookkeeper will be on vacation in Jun and Aug. While the June timing should not affect normal County business, the August vacation may require moving the Aug commissioners meeting to the 1st Thursday, Aug 4 to accommodate County filing. Clerk Helen confirmed the room at the Fire Station #91 is available at 12:30 Thursday, Aug 4 and will let Jillana know and post accordingly.

Meeting Adjourned at 2:40pm

Next meeting: June 9, 2022 -12:30pm

Lake Wenatchee Water District

Commissioner’s Meeting

April 14, 2022

Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Fred Guimond, Bruce Harris, Helen Deems (Quorum present)

Staff Present: Bonnie Klasell, Clerk

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 11:05.

Commissioner Deems motioned to waive the reading of the minutes for March 10, 2022 and accept as written, Commissioner Harris seconded, motion passed.

Public Comments: Customer # 1151 sent a letter complaining about water fees for a parcel that isn’t being used; Commissioners asked the clerk to respond with a restatement of policy and reminder that base water service fees cover maintenance and administrative costs and are shared by residents of the district even those not using water.

Operations

Generator: Bruce distributed a timeline of generator issues/repairs as the generator is still not functioning. He has been trying to deal directly with Power Systems West, but they have had some personnel changes and haven’t been responding. The agreement with FEMA has been extended through March of 2023, so we have some time to get an operating generator. Commissioner Deems motioned that we submit a letter asking for a new generator and the old generator be removed; Commissioner Guimond seconded; motion passed.

Options for additional well: Continuing discussion on need for an additional water source to keep up with customer demand; commissioners feel more information is needed before a decision could be made. Since Charlie was not at this meeting, Commissioner Harris will contact him to ask some additional questions, and see if well tests are needed or perhaps, we need to have RH2 involved.

Meter reads: There is potentially an issue with the meter reads on April 26^th being incomplete due to snow levels not diminishing. We need to have readings from all customers for a base to charge water usage on July 1, 2022. Commissioner Guimond motioned if all meters can’t be read on April 26^th, then meter will be read once snow levels have been receded; Commissioner Deems seconded; motion passed.

Well/Reservoir security: Discussion postponed as Charlie was not at meeting.

Other System updates from Charlie: Charlie not at meeting.

Administrative

Clerk Replacement: Commissioner Deems expressed interest assuming the clerk duties for one year; Commissioner Guimond motioned to pay her $30.00/hr to assume these duties; Commissioner Harris seconded (Commissioner Deems abstained); motion passed.

Commissioner Deems motioned that effective May 1, we remove the 10% late fee on accounts delinquent after 30 days in Section 12 part E of Appendix C, but accounts are still delinquent after 30 days. Commissioner Guimond seconded; motion passed.

Commissioner Deems moved to approve Commissioner Harris’ changes to section 12, part J of Appendix C, adding the following: “Costs directly associated with an emergency water turn off at the meter by the district operator will be the responsibility of the customer initiating the request if the leak is determined to be on the servicing side of the meter. These costs could include operator expenses, contractor time and equipment to expose meter top from accumulated snow and ice.” Commissioner Guimond seconded; motion passed. Commissioner Deems will continue to review policies and will provide suggested revisions at the next meeting.

Customer A/R issues: 3 customers more than 3 months past due, bookkeeper is sending them a letter. All other past due customers have been emailed.

Financial Reports – the Commissioners reviewed the March 2022 financial data as listed below:

Accounts Receivable 3/30/22: $7,584.45 over 90 days past due, $1,267.35 days past due.

Treasurers Report: We have $37,517.28 in the general fund (account 682.701), and $87,624.66 in the reserve fund (total $125,141.94 at the County). Imprest balance is $911.08; $10.78 was paid to iPage, $75.94 for MS 365, $2.20 for NUNC-811.

LID #1: We received $12,524.27 in March; interest from the LGIF investment was $111.91. LID balance is now $640,285.35.

Commissioner Harris motioned to approve the March 2022 Financial Reports, Commissioner Deems seconded; motioned passed.

Commissioner Deems motioned to sign the O&M 682.701 warrant in the amount of $ 3,774.01 and the CPF 682.705 in $4,112.88 (total $7,886.89), Commissioner Guimond seconded, motion passed.

Commissioner Deems motioned to sign the March payroll warrant for $384.00; Commissioner Guimond seconded; motion passed.

Meeting adjourned at 1:00pm Next meeting: May 12, 2022

Lake Wenatchee Water District

Commissioner’s Meeting

March 10, 2022

Fire Station #91

21696 Lake Wenatchee Hwy

Commissioners Present: Fred Guimond, Bruce Harris, Helen Deems (Quorum present)

Staff Present: Charlie Cruickshank, System Operator

Guests Present: Jeff Burgess, resident and developer of parcel 271718330200

Commissioner Guimond called the meeting to order at 11:00.

Commissioner Bruce Harris motioned to waive the reading of the minutes for February 10, 2022 and accept as written, Commissioner Fred Guimond seconded, motion passed.

Public Comments: Jeff Burgess asked to submit his Water Availability request to add 2 more meters to his property serviced by district (has 1 meter currently) property name – 3 rivers investments llc., Jeff Burgess. Commissioners agreed to accept the application request and review with Clerk (not present) and mail the availability notice response within a couple of days. Operations Manager discussed the location of mains and potential for tie-ins for the meters including Brown Road main and Fir Drive Main and possibly even Lake Wenatchee Highway Main because of the property location depending on where the parcel lines are drawn. Jeff said his plans are to do a

small subdivision – 2 additional meters for 2 additional parcels for a total of 3; He said he currently has a meter and is paid up to date on the parcel. He said he would like to hear back as soon as possible as he needs water availability in order to get short plat or boundary re-division and survey. .

Operations

Generator: Bruce said he still has had no contact with the contractor who installed the electrical feeds to the Kohler 38KW generator (First Choice Electric), but has been in contact with Brandon, the tech rep for the Kohler Supplier. Brandon is having difficulty assessing the electrical issues in order to establish financial responsibility and to start the repairs. Bruce reminded everyone that we are 1 of 5 systems on this particular FEMA grant that many are experiencing delays in labor, material and delivery and that this has impacted their completion schedule. Chelan County Natural Resource Department (CCNRD), the FEMA contract administrator, has said FEMA has agreed to negotiate an extension to the contract. Bruce said after conversations with others included in the FEMA grant that he believes the extension from FEMA 2018 agreement will be a COVID extension and it will be a 1 year from the March 3, 2022 expiration. None-the-less Bruce has asked Brandon to ask his Management about replacing all electronics or even the generator since we do not have a working generator in the very NEAR term; After a discussion it was decided that Bruce will ask for a write up of the probable cause for the generator failure, but Bruce will also wait for 2 weeks for next set of diagnostics report from Brandon. Bruce said that ultimately we need documentation with replacement costs and causes for us to seek claim on our insurance or seek replacement generator from Kohler (as a side note, Bruce revealed that the model generator we have is now out of production which increases the difficulty to get parts or replace). Helen asked if we can get a replacement generator of a newer model or even a different manufacturer based on FEMA’s grant or our insurance. Jeff Burgess volunteered that he thought Caterpillar a better brand with NC Machinery in Wenatchee for more local reps. Bruce will follow up with Brandon and his service manager to get something in writing stating what they believe the cause of the problem to be and determine if a replacement is possible.

Options for an additional Well:

Operations Manager, Charlie Cruickshank, said he is concerned that we are facing cavitation and a drawing down of the Brown Road well level combined with water bubbles and odor, which is not normal for this time of year. Jeff Burgess concurred that he has a well within a couple hundred feet from ours and he has experienced a low water table. Charlie’s conclusion is that we may need more water (ideally 20 gallons per minute?) to cover the area’s expansion and demand and that we should be looking into it now because of the length of the process. He suggested looking for properties that we can put a well on? Fred suggested taking from the dirty face falls or the lake however Charlie noted that water is considered surface water requiring a more intensive (daily) monitoring and treatment and approval from the state and that even a well close to the lake can be pumped dry. Charlie also said that he believes the state would prefer us to not use the Mountain Park system because it is only authorized as a class B system, up to 15 connections. They see the system well as under the influence of surface water. Helen suggested looking close to the existing wells and asking property owners to participate in the well search offering some incentive for selling us water if a well is deemed suitable. Commissioners agreed it made the most sense to look for wells near current infrastructure (pump house and main lines) so Helen agreed to draft a letter for the commissioners to review soliciting help from the appropriate property owners. Charlie agreed to contact Joe Woods the local “water dowser” for Tumwater Drilling to see what he would charge and when would be the best time to source water for a future well or from existing wells. Bruce said he also wants to make sure there is not a large leak that is going undetected and draining the water so he will do an early meter read and coordinate with Charlie on the pump house levels to see if there are some detectible discrepancies(other than known water leaks) before next meeting.

Bruce also suggested that commissioners (Fred/Helen) review well logs online from the Department of Ecology (DOE) to see what wells in our district stand out as larger producers. Fred reminded all that we have still have 0 hydrants revisiting the customer who had their house fire insurance cancelled. Bruce said the district could develop a new local improvement development plan (LID) to get new lines installed or upgraded through out and be able to add hydrants (meeting fire flow requirements). For time’s sake, that discussion was tabled.

Other System updates from Charlie: Charlie reported that the bubbles in water mean overdrawing water yield, and he lowered the input from the offending well and has not heard any other complaints.

Other Business: Monthly MEETING: Bruce asked if the meeting site has been reserved for future meetings. Fred said he would check to make sure we could reserve the fire station conference room for meetings every 2^nd Thursdays for at least 2 hours.

Sign WSRMP Agreement Bruce motioned and Fred 2^nd to approve the resolution (after Helen verifies with Bonnie (Clerk) the date and resolution number) as presented.

Customer A/R issues: New bookkeeper was unable to contact all past due customers last month. Helen will ask for clarification from Clerk/ Bookkeeper and determine if there is a needed resolution.

Financial Reports – the Commissioners reviewed the February 2022 financial data as listed below:

Accounts Receivable 2/28/22 $8,487.45 over 90 days past due, $1,654.60 60 days past due.

Treasurers Report: We have $28,144.24 in the general fund (account 682.701), and $90,120.87 in the reserve fund (total $118,265.12 at the County). Imprest balance is $698.88; $301.12 was paid to iPage for domain name and annual website fee.

LID #1: We received $1,534.48 in payments, last month’s interest from the LGIF investment was $44.61.

Commissioner Guimond motioned to approve the Febrary 2022 Financial Reports, Commissioner Deems seconded; motion passed.

Commissioner Guimond motioned to sign the O&M warrant in the amount of $ 4,461.15 and the CPF in $2,496.21 (total $ 6957.36 ), Commissioner Deems seconded, motion passed.

Commissioner Harris motioned to sign the February payroll warrant for $384.00; Commissioner Guimond seconded, motion passed.

NEW BUSINESS FOR NEXT MEETING: Commissioner Harris asked for a review of Section 12 Paragraphs E and J policies and suggested his own changes for costs penalties etc. Commissioners agreed to review for vote next meeting with the hope to adopt a policy and amend update to include the new date on it. Commissioner Harris reminded the commissioners that the policies could be found on the Lake Wenatchee Water District website under Documents and that policy reviews and proposed changes were typically done in June.

Meeting adjourned at 1:30pm

Next meeting: April 14, 2022

Lake Wenatchee Water District

Commissioner’s Meeting

February 10, 2022

Virtual Meeting via Zoom

Commissioners Present: Fred Guimond, Bruce Harris, Helen Deems

Staff Present: Bonnie Klasell, Clerk; Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 11:05pm

Commissioner Guimond motioned to waive the reading of the minutes for January 13, 2022 and accept as written, Commissioner Harris seconded, motion passed.

Public Comments: Customer #1151 expressed dissatisfaction with policy requiring base rate to be paid monthly, regardless of water usage. The commissioners stressed that the policy is in place to insure that the costs of running the system is covered, so that every parcel connected is guaranteed safe drinking water. These costs are incurred whether or not there is any water use.

Operations

Generator Install updates – Generator is still not operational. Commissioner Harris has spent most of the past 4 weeks contacting various people to determine if our grant can be extended and that is a possibility. He will advise once he gets a definitive answer. He’s also dealing with the tech at Power Systems West to have it diagnosed and fixed. The Kohler technician was there today, still unable to fix. He is now waiting for Kohler to send him some diagnostic software and will return with this software to assist in determining what the issue is.

Other concern re generator/propane tank/pump house: Commissioner Harris shared pictures of the excessive snow near the generator and covering the propane tank. While the January snowfall was unprecedented, he feels that some revisions may need to be made to avoid the snow build up around the air vents of the generator. Decision was to make due now, since the generator isn’t operational, but in the summer the commissioners need to come up with a solution before next winter.

Other System updates from Charlie –there has been some cloudy water and Sulphur odor complaints again; Charlie feels one of the wells must be captivating (causing the problem of capturing air and will look into it. He also will increase the chlorine to deal with the odor. Also, there were several customers that had leaks due to the excessive snow, which required the district to hire someone to dig out the meters for shut off. In every case the issue was the customer’s responsibility. Commissioners will review our policy before the next meeting to determine if changes need to be made as these costs for digging/determining leak source should be paid by the customer if they requested that the water service be turned off for them to isolate and fix their leak. In severe cold and snow conditions, a vacant home that has not been properly winterized can easily develop a leak as frozen pipes thaw resulting in the need to remove several feet of snow over the meter vault in order to shut off.

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Bookkeeper Replacement – Evergreen Accounting returned the signed contract. Commissioner Deems motioned to sign Resolution 2022-02-10A Awarding the Bookkeeper Contract to Evergreen Accounting; Commissioner Guimond seconded, motion passed. Bonnie met with Jillana on Feb 4^th; all software and files are now installed at Evergreen Accounting in Leavenworth. Customers were notified via email on February 8^th the change of bookkeeper. Bonnie will continue to work with Jillana as needed to ensure a smooth transition.

Commissioner Deems motioned to sign Resolution 2022-2-10B to Update Authorized Signers at Cashmere Bank; Commissioner Guimond seconded; motion passed. Jillana will adjust the signers at Cashmere Bank next week.

Commissioner Guimond motioned to dispose of district desktop PC, Commissioner Harris seconded; motion passed.

Commissioner Deems motioned to purchase Office 365 (annual) and Zoom (monthly); Commissioner Harris seconded; motion passed.

Customer A/R issues: All past due customers are in the process of being contacted.

Financial Reports – the Commissioners reviewed the January 2022 financial data as listed below:

Accounts Receivable 1/31/22 $8,510.53 over 90 days past due, nothing 60 days past due.

Treasurers Report: We have $31,421.876 in the general fund (account 682.701), and $91,199.68 in the reserve fund (total $122.621.54 at the County). Imprest balance is $928.53; $27.15 was paid to iPage for mailbox storage.

Commissioner Deems motioned to approve the January 2022 Financial Reports, Commissioner Guimond seconded; motion passed.

Commissioner Deems motioned to sign the O&M warrant in the amount of $5,964.29 and the CPF in $1,078.81 (total $7,043.10) , Commissioner Guimond seconded, motion passed.

Commissioner Deems motioned to sign the January payroll warrant for $384.00; Commissioner Guimond seconded, motion passed.

Meeting adjourned at 12:30pm.

Next meeting: March 10, 2022

Lake Wenatchee Water District

Commissioner’s Meeting

January 13, 2022

Virtual Meeting via Zoom

Commissioners Present: Fred Guimond, Bruce Harris, Helen Deems

Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Before meeting: Commissioner Deems and Commissioner Guimond sworn in

Commissioner Guimond called the meeting to order at 11:05am

Commissioner Guimond motioned to waive the reading of the minutes for December 9, 2021 and accept as written, Commissioner Deems seconded, motion passed.

Public Comments: none

Commissioner Deems motioned to send Resolution 2022-01-13A Electing Fred Guimond as 2022 District President, Commissioner Harris seconded, motion passed.

Commissioner Harris motioned to sign Resolution 2022-01-13B Electing Helen Deems as 2022 District Secretary, Commissioner Guimond seconded; motion passed.

Operations

Generator Install updates – Commissioner Harris advised that Power System West technician installed a new relay and that was not the issue. Next step is for the technician to return when he can contact the Kohler factory while he’s onsite to assist in troubleshooting. Commissioner Harris also advised Hannah at the Chelan County Natural Resources Department (CCNRD) that the generator isn’t operational yet and asked about an extension on the Interlocal Aggreement FEMA-5182-19-R between LWWD and CCNRD. Hannah said we’d be put on the EMD list to extend and will let him know when that happens. She commented that other FEMA grant recipients have also been impacted by the parts and labor shortages in the COVID-19 environment.

Do your research first and ask generico viagra on line https://regencygrandenursing.com/ your doctor to prevent side-effects. This helps men who are soft generic viagra visit address suffering with erectile dysfunction, low libido in men, weakness in male organ and weak erection. Ever been in a car where the newbie driver keeps slamming the brakes? You know how torturous that tadalafil online india can be! Similar is the case with certain food items – this can put the brakes on your sex life, leaving you and your partner unsatisfied. viagra canada pharmacies Made it by Hashmi herbal. Other System updates from Charlie – Our recent snowfall has left a significant amount of snow on the combined facility roof and there’s no place for it to slide off. Since Chelan County is under a state of emergency due to the snowstorm, we advised Charlie to contact anyone on our small works roster with a backhoe to assist in removing snow so there is room for the snow to slide off the roof.

Also, due to the many power outages, Charlie has discovered when the power comes back on, often the chlorinator doesn’t. This results in the sulphur odor getting to the customers. He will contact Clayton at RH2 to see if there is a SCADA setting that needs to be adjusted.

Administrative

Emergency Policy Update – Commissioner Deems provided an updated Emergency Management Plan. Commissioner Guimond motioned to sign Resolution 2022-01-13C to update the policy, Commissioner Deems seconded; motion passed.

Clerk/Bookkeeper Replacement – Commissioner’s discussed Evergreen Accounting’s offer to assume the bookkeeping duties. The clerk duties will remain with someone in the Lake Wenatchee area, per the motion at the December 2021 meetings. Commissioner Guimond did know of someone who might be interested, but for now Bonnie will remain as clerk until May 1, 2022 to be able to assist in the transition to the new bookkeeper. Once Evergreen takes over the bookkeeper duties, Bonnie will charge the district $100 for the clerk duties. She will charge $50/hour for training, but expects it shouldn’t be more that 4-5 hours for that. Commissioner Deems motioned to offer a 2-year contract to Evergreen Accounting, PLLC for bookkeeping duties, to begin on February 1, 2022, if our billing software can run on their PC; Commissioner Guimond seconded; motion passed. Bonnie will contact our billing software to see about transferring the software.

Bonnie would like to purchase a laptop as ours is outdated. The new laptop will run Win 10 or 11 pro and will be used to house all the district digital files. Commissioner Deems motioned for Bonnie to purchase a laptop; Commissioner Harris seconded; motion passed.

Customer A/R issues: All past due customers have been contacted.

Financial Reports – the Commissioners reviewed the December 2021 financial data as listed below.

Accounts Receivable 12/31/21 $8,088.45 over 90 days past due, $336.00 60 days past due.

Treasurers Report: We have $25,392.71 in the general fund (account 682.701), and $88,191.43 in the reserve fund (total $113,584.14 at the County). Imprest balance is $955.48; $1.10 was paid for 811 referrals.

Commissioner Deems motioned to approve the Dec 2021 Financial Reports, Commissioner Harris seconded; motion passed.

Commissioner Guimond motioned to sign the O&M warrant in the amount of $3,571.90 , Commissioner Harris seconded, motion passed.

Commissioner Guimond motioned to sign the December payroll warrant for $384.00; Commissioner Harris seconded, motion passed.

Meeting adjourned at 12:30pm.

Next meeting: February 10, 2022

Lake Wenatchee Water District

Commissioner’s Meeting

December 9, 2021

Virtual Meeting via Zoom

Commissioners Present: Fred Guimond, Bruce Harris, Helen Deems (arrived at 11:10)

Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 11:00am

Commissioner Guimond motioned to closing the December 1, 2021 meeting that was continued, then canceled, Commissioner Harris seconded, motion passed.

Commissioner Guimond motioned to waive the reading of the minutes for October 14, 2021 and accept as written, Commissioner Deems seconded, motion passed.

Public Comments: Customer #1143 sent an email requesting that he be allowed to shutoff the meter on his vacant land and not incur the monthly base rate; commissioners discussed and denied his request as all base rates pay for operation and maintenance of our system, whether any water is used or not.

Operations

Generator Install updates – Commissioner Harris advised that a Power Systems West technician installed a new front control panel board and generator still doesn’t run. Next step was to order several new relays in an effort to solve the electrical problem. Commissioner Harris also advised Hannah at the Chelan County Natural Resources Department (CCNRD) that the generator isn’t operational yet and asked what our options are available if it isn’t resolved by the contract end in March 2022, He has not heard back yet.

Snowplow Contract 2022-2023 – Saraba’s Landscaping has been added to our Small Works Roster. Commissioner Guimond motioned to have Charlie contact them when he needs plowing this winter, Commissioner Deems seconded; motion passed.

Other System updates from Charlie – Lake Wenatchee Water Reservoir outside gauge will be repaired in the spring. Also, PFAs testing will begin next year (2022)and will be notified in spring what our schedule will be. One customer is having pressure issues; he tried replacing a check valve and it helped but didn’t completely solve the issue.
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Administrative

Clerk/Bookkeeper Replacement – Commissioner’s received a bid for booking duties only from Evergreen Accounting in Leavenworth. Discussed on what would be best for our district – Commissioner Deems motioned to keep clerk duties separate from bookkeeping duties; Commissioner Harris seconded; motion passed. Bonnie will meet with Commissioner Deems in early January to discuss clerk responsibilities/requirements and then a decision will be made at the January meeting as to how to proceed.

Emergency Policy Update – Commissioner Deems and Charlie met and have updated our Emergency Policy. She will email it out to all commissioners prior to the January meeting for the updates to be approved then.

Approve Axelson Invoice – Commissioners reviewed and approved it to be sent.

Approve 2022 Budget Detail – Commissioner Guimond moved to accept 2022 budget detail as presented by the bookkeeper, Commissioner Harris seconded; motion passed.

Customer A/R issues: All past due customers have been contacted. We did have 4 billing postcards returned for no apparent reason from PO, and as a result those payments arrived late. Bookkeeper asked to forgive their late . Commissioners agreed.

Financial Reports – the Commissioners reviewed the Nov 2021 financial data as listed below.

Accounts Receivable 11/30//21: $8,088.45 over 90 days past due, $336.00 60 days past due.

Treasurers Report: We have $26,861.68 in the general fund (account 682.701), and $88,191.43 in the reserve fund (total $115,053.11 at the County). Imprest balance is $956.08; $4.40 was paid for 811 referrals, and $39.02 for B Harris 2021 mileage.

Commissioner Deems motioned to approve the Nov 2021 Financial Reports, Commissioner Guimond seconded; motion passed.

Commissioner Harris motioned to sign the O&M warrant in the amount of $3,810.28 , Commissioner Guimond seconded, motion passed.

Commissioner Guimond motioned to sign the November payroll warrant for $384.00; Commissioner Harris seconded, motion passed.

Meeting adjourned at 12:30pm.

Next meeting: January 13, 2021

Lake Wenatchee Water District

Commissioner’s Meeting

November 11, 2021

Virtual Meeting via Zoom

Commissioners Present: Fred Guimond, Bruce Harris, Helen Deems

Staff Present: Bonnie Klasell, Clerk/Bookkeeper; Charlie Cruickshank, System Operator

Guests Present: Barb Harris

Commissioner Guimond called the meeting to order at 11:10am

Commissioner Guimond motioned to waive the reading of the minutes for October 14, 2021 and accept as written, Commissioner Deems seconded, motion passed.

Public Comments: None

Operations

Mtn Park Wellhead Leak – Leak has been repaired, it was located inside the well casing (rusted galvanized piping). Dickinson construction and Charlie dug and replaced with poly pipe and insulated the pipe as well. Hole in well house floor still needs to be repaired; Charlie intends to fill with vermiculite and concrete in the future.

Generator Install updates – All is complete, except generator will not run. Bruce has made many attempts to contact Power Systems West with regards to the issues with the generator and not having much luck finding who is responsible for repairing. He believes Power Systems West is waiting to hear back from Kohler as well, and as well as having difficulty getting parts – so for now we’re on hold. Commissioners decided that Bruce should contact someone above Power Systems West (Kohler) and First Choice and explain the issues and ask for help in getting the generator operational.

Snowplow Contract 2022-2023 – we have not received any bids. There is one business who viewed the locations and commissioners have decided to continue the meeting until December 1 at 11am to allow them time to submit. Commissioner Guimond will contact this business and advise them of this date.

Sprinkler Systems – Charlie contacted RH2 about system capacity for indoor sprinkler systems and whether or not our system customer meter size can handle it, and Ryan said we do have capacity but the current customer meter size was marginal. However, only the area of the fire runs the sprinkler system, each one is 4 gallon/minute so our meters might be too small to support, so he suggests that the homeowners upgrade to a 1” service line and 1” meter. Commissioners feel they need more information in order to decide how to address this.
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Other System updates from Charlie – Lake Wenatchee reservoir’s outside cable gauge is broken. Charlie will need to repair, as it’s needed if SCADA is unavailable. Also a customer is having pressure issues, their static pressure is good but dynamic pressure drops when water is running in the house. This generally means there is an obstruction in the line, but since this is new(er) construction it’s probably poly pipe (not galvanized piping). He isn’t sure what to do to resolve this, unless there is something in the check valve so is planning on replacing it to see if that is the issue.

Administrative

January 2022 rate increase – rate increase voted in December 2019 will be implemented on January 1, 2022 as scheduled.

Clerk/Bookkeeper Replacement – Bonnie emailed a list of her duties to the commissioners. Commissioners will ask other bookkeepers in the area if they would be interested. Decision will need to be made as to whether or not duties could be spread out among different people. Discussion tabled until the next regular meeting.

Emergency Policy Update Discussion: Commissioner Deems has started working on updating this policy and discussion ensued as to how to proceed. She will continue to research and will work with Charlie as well.

Water Availability Certificates Issued – one issued for parcel 271718925090

Customer A/R issues: All seriously past due customers have paid in full, except for 2 customers with liens. One lien customer contacted the bookkeeper and advised property title is being transferred to heirs and once complete property will be sold so past due amounts will be paid in full.

Financial Reports – the Commissioners reviewed the Oct 2021 financial data as listed below.

Accounts Receivable 11/1/21: $8,088.45 over 90 days past due, $584.00 60 days past due.

Treasurers Report: We have $28,991.80 in the general fund (account 682.701), and $93,551.13 in the reserve fund, totaling $122,542.23. Imprest balance is $907.21; $2.20 was paid for 811 referrals, and $83.99 for the annual fee.

Commissioner Deems motioned to approve the Oct 2021 Financial Reports, Commissioner Guimond seconded; motion passed.

Commissioner Deems motioned to sign the O&M warrant in the amount of $14,358.40 and the CPF warrant for $5,359.70 ($19,718.10 total) Commissioner Harris seconded, motion passed.

Commissioner Deems motioned to sign the October payroll warrant for $512.00; Commissioner Harris seconded, motion passed.

Meeting continued to December 1 at 11am via Zoom.