Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                               February 27, 2014

                                                            at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell, Commissioner Landis Bohn

Staff Present: Charlie Cruickshank, Elaine Kinney

Professional: Marc Marquis

Guests:  Barb Harris (via Skype), John Klasell, Tim Gellatly

Commissioner Klasell called the meeting to order at 10:00 am, and acknowledged a quorum 

Commissioner Klasell moved to waive the reading of the minutes and sign as presented, Commissioner Harris seconded, passed.

Project Issues

The district received the DOH project approval letter allowing us to go to bid and begin construction.  The phase one approval includes the Homestead well.  The section 106 process will be complete at the end when the monitoring plan is completed at the end of project.

Easement issue on Lakeview:  After discussion by the Commissioners of the placement of the pipeline in the plans which would require another easement it was decided to reroute the pipeline to make use of the 25 foot easement that the District already has. Commissioner Klasell moved to have RH2 redesign the plans to go up the 25 foot easement already in place, Commissioner Harris seconded, passed.

Commissioner Klasell moved to accept the Phase One Plan after the Lakeview pipe re-route, Commissioner Harris seconded, passed.

Commissioner Klasell reported on the Phase one bidding timeline.  The advertisement will be published 03/4/14 and 03/11/14. If approval is received today, the bidding will close by April 3^rd. 

Discussion and approval of bid documents: There were some questions that came up regarding the bid documents.

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Commissioner Klasell questioned the fact that there was no verbiage regarding trees that are removed from the county right of way.  Charlie, the operator asked if the pipe used could be changed to C900 instead of the steel which would save some dollars both in pipe cost and installation. These questions will be asked of RH2 before the bid documents are approved.

Commissioner Klasell moved to assign Commissioner Harris to communicate the Districts approval of the bid documents, Commissioner Bohn seconded, passed.

In order to move the bidding process forward Commissioner Klasell proposed to continue the March 27^th meeting until April 4^th to award the contract.  The Commissioners agreed that this would be a good idea.  The idea will be voted on at the March 27^th meeting.

System Issues

Commissioner Bohn parcel/pipeline issue:  The District received a letter from Commissioner Bohn addressing the fact that a water pipe that crosses a portion of his property and other property owners which delivers water to his lot and others was put in by the WPWUA.  In 2010 he refused to sign the easement for the water line after the installation. He is now asking for rental money for the pipe until the new system is complete.  There was much discussion amongst those present.  There was no agreement reached and the issue was tabled until another regular meeting.

MTN Park customer Krystal Sweetwood:  It has recently come to light that her property does not have access to water from the District yet she has been paying the basic rate since August 2012.  The question is should she be.  The matter was tabled until more information can be obtained.

Ballantine property:  Clerk Kinney reported that Dave Leonard called and reported that he checked his house on Brown Road and the water to his former shop is still turned off and has been for 4 to 5 years.  Tim Gellatly reported that he did some work on the shop in question and it did have water service.  He volunteered to contact the owners and investigate if indeed it does have water and where is it coming from and if they are part of the LWWD where would they like their meter.  The matter was tabled until the next meeting.

Lake Wenatchee Water Pump House:  Charlie reported that they have water and he has the float switch and when he can have access to the reservoir, he will fix the problem.

Charlie also asked if he could purchase a lock that matches the other locks used by the District for the Hashim gate which blocks our legal access to the BRWU tank.  Charlie will contact Mr. Hashim and advise him of our intent..  This will provide access to the property without Mr. Hashim giving the District a key. 

Commissioner Klasell moved to have Charlie purchase the paddle lock, contact Mr. Hashim, and install the lock, Commissioner Harris seconded, passed.

Marc reported that he heard from the DOE and they have finalized the Admin portion of the Dickinson water right and he will get that run through the Conservancy board next Thursday so all water right transfers should be done.

Commissioner Klasell moved to adjourn the meeting at 12:00, Commissioner Bohn seconded, meeting adjourned.  The next meeting will be March 13, 2014 at 10:00 am.

                                                       Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                               February 13, 2014

                                                            at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell, Commissioner Landis Bohn

Staff Present: Charlie Cruickshank, Elaine Kinney

Guests:  Barb Harris (via Skype), John Klasell

Commissioner Klasell called the meeting to order at 10:00 am, and acknowledged a quorum 

Commissioner Klasell moved to waive the reading of the minutes and sign as presented, Commissioner Harris seconded, passed.

Administrative

Commissioner Klasell distributed the reconciled Treasurer’s Report for January 2014; as of 2/8/14 our funds are $31,685.27 at the County; Imprest balance is $310.22.  Past due accounts amount to $1,835.83

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,725.32.  Motion seconded by Commissioner Bohn, passed. Warrant includes $209.85 for the Imprest office supplies/postage

Commissioner Klasell motioned to sign the Payroll voucher for December in the amount of $1,621.50. Motion seconded by Commissioner Bohn, passed.

Commissioner Klasell distributed the updated DWSRF budget status as of 1/31/14. Scope and budget amounts were submitted to Cathy @ Dept. of Commerce, they have not been approved yet but she feels they will.

Commissioner Klasell moved to sign the A19 voucher #24 for $10,466.66 and supporting CPF warrant. Motion seconded by Commissioner Harris, passed.

Commissioner Klasell distributed the recommended O&M budget for 2014. Commissioner Klasell moved that we sign Resolution 2014-213 accepting this budget, motion seconded by Commissioner Bohn, passed.

Project Issue

Tree removal: Commissioner Klasell moved that all trees will be fallen, the brush and rootball removed by LWWD and the timber will be placed on the affected properties and will not be sold by LWWD, Commissioner Harris seconded, passed.

Commissioner Harris volunteered to start composing a letter to be sent to the affected property owners.

Review and approve Phase One Plans:  After review of the plans the following questions will be asked of RH2 before the plans can be approved.

• ·         Why is there a 70 foot by 8”ductile pipeline coming up driveway on lot 3 instead of the nearby utility easement
• ·         Sleeve on Brown Road irrigation line and why would construction stop if pipe not found
• ·         Provide Bid item detail.

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The approval was tabled until the Feb. 27 meeting giving RH2 time to address the issues.

Review and approve Bid documents:  After much discussion, the Commissioners agreed to authorize Marc Marquis to spend up to 2 hours reviewing the documents and report back.  The Bid documents will be approved at a later date.

Policy for handling latecomers to LID regarding short plats:  After much discussion of the matter-

Commissioner Harris feels that those who started a short plat or lot line adjustment prior to the LID formation in Dec 2011 should be given the option to join the LID or to be excluded and that those property owners that started a short plat or lot line adjustment after the LID was formed in 2011 would be required to participate in the LID.  The difference in the wording would emphasize the importance of the benefit of the LID and the responsibility to fund the construction.  These new parcels would enjoy the same benefits as the original LID participants and therefore should be required to participate in its funding. The requirement to participate in the LID after it has been formed but before it has been finalized is the recommendation of LWWD legal support, the Dept of Health and the Chelan Co Assessor’s Office. 

Commissioner Klasell feels that all short plats should be given the option of opt in or out because she has been

advised that they cannot short plat unless they can show that there is water available. It therefore becomes a moot point. The parent parcel remains in the LID regardless.

Commissioner Klasell moved that any short plat formation that occurs after the established LID in Dec 2011, the affected parties will be sent a letter inviting them to join the LID and a second letter giving them the option to opt-out, along with the information of what would be involved if they chose to join the district at a later date which would be the cost of the final LID assessment plus inflation & interest. Commissioner Bohn seconded. Commissioner Harris voted no.     Motion passed

LWWD Construction roles:  Commissioner Klasell will serve at the contract administrator and Operator Cruickshank will serve as the project inspector.

Preconstruction Meeting: Commissioner Bohn will coordinate and attend the meeting.  He would prefer to meet at 10 am at the upper end of Lakeview Drive.  Commissioner Klasell will inform RH2.

System Issues

Lakeview Drive leak:  Charlie reported that as of now, it is not an issue.  It will be further assessed in the spring.

Charlie also reported that the LWWU ran out of water because a cable broke in the pump for the reservoir.  They are being provided water via the pressure tanks.  The Commissioners authorized Charlie to obtain the necessary parts and fix the break.  In the discussion, clerk Kinney suggested adding Charlie’s cell phone number to the LWWD website for emergencies.  Charlie agreed to have this done.

Other Issues

Parcel 271718330245 Ballantine:  It is suggested that the travel trailer parked there during the summer is drawing water from an exterior faucet located on the garage.  Clerk Kinney will contact Dave Leonard, the former owner of the property where the garage is located, to find out if it has water being provided to it via the property in the Brown Road Water system which is still owned by Dave Leonard.

Commissioner Klasell adjourned the meeting at 12:27 pm and reported that the next meeting will be held on Feb. 27, 2014 at 10 am at the District Nine Fire Station.

                                                       Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                               January 23, 2014

                                                            at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell (via Skype), Commissioner Landis Bohn

Staff Present: Charlie Cruickshank, Elaine Kinney

Professionals: Marc Marquis-attorney, Dan Bannier-RCAC

Guests:  Barb Harris, Jim Cook, Jim Coley, Cleve Borth, Norman & Mike Simon, Byron Dickinson, Dede Shilling, Bill & Dana Isherwood, Karen Dickinson, Tim Gellatly.

Commissioner Harris called the meeting to order at 10:00 am, acknowledged a quorum and asked those present to introduce themselves.

WUE Hearing

Commissioner Harris started the hearing by presenting the Districts 6 year goals which are:

• Reduce total well production 3% by 2019
• Install consumption meters to all customers by Dec. 2017
• Reduce leakage to 10% by 2018 

  In addition the District will:

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• Implement a lawn and garden water education program to include smart watering tips for the summer months.
• Implement a rate structure once all parcels are metered which would favor water conservation by Jan. 2018 

  After the goals were presented to those attending, there was a Q & A period that followed.

   

  Commissioner Klasell moved to accept the Resolution 2014-1-23 to accept the WUE goals, Commissioner Bohn seconded, passed.

   

  Commissioner Harris closed the hearing and opened the regular Commissioners meeting.

   

  Project Updates

   

  Commissioner Harris went over the project overview for the customers present.  This same information was previously presented to all customers in the form of a letter that was mailed after the Jan. 9^th Commissioners meeting.  He pointed out that the Forest Service permit has caused the biggest delay in construction as well as the un-anticipated costs related to the permit which included easements to cross private property for the Forest Service access road, additional surveying/engineering and the section 106 cultural reviews for Indian artifacts. The immediate need to start a section 106 process review  was required when the District dug a test well on Karen Dickinson’s property.  The well was proven out, tested and sealed, but any future construction was halted by the Department of Health until the cultural review and associated permits were all completed. The DOH also required the district to hire an archeologist during construction at a cost of $600.00 per hour.

   

  Commissioner Harris presented the Districts plan for completing the construction which includes splitting the construction between 2014 and 2015 and obtaining additional funding, which will hopefully come from the WA State Drinking Water Revolving Fund at a rate of 1% interest with a 50% grant over 20 years.  The State felt fairly confident that the money will be available for 2015 to meet the District’s needs.  The 50% grant is not guaranteed but DOH is going to every attempt to make funding available.  If for some reason the drinking water fund is not there, the District has worked with Banner Bank for backup funding.

   

  Commissioner Harris announced that the Forest Service permit has been approved and is ready to be signed by the district and Forest Service Supervisor on Friday of this week or Monday of next week.

   

  Commissioner Klasell moved to authorize Commissioner Harris to sign both the Forest Service permit and RH2’s amendment 5, Commissioner Bohn seconded.

   

  Administrative

   

  The approval of the 2014 O & M Budget was tabled until another meeting.

   

  Commissioner Harris motioned to waived the reading of the minutes from the Jan. 9^th 2014 meeting, Commissioner Klasell seconded, passed. The Commissioners signed the minutes.

   

  Commissioner Harris brought up the fact that he has served as President for 2 years.  He felt that to avoid any implication that he is trying to mold the District’s policies, the position should be taken over by one of the other Commissioners. He asked Commissioner Bohn to take over.  Commissioner Bohn declined, stating that Commissioner Harris is doing a great job.  Because Commissioner Bohn did not run for re-election and has expressed a desire to resign, Clerk Kinney offered to step into Commissioner Bohn’s position and remain as the acting accounts receivable clerk.  Marc will have to look into the RCW rules to see if that is possible to maintain the current compensation polices now in place for staff and commissioners.  The matter was tabled until more information can be obtained.

   

  Other Issues

   

  Discussion of the short plat for parcel 271718430050, previously owned by Karen Dickinson, was discussed.  The completion of the short plat (from one to three parcels) was completed in June, 2013.  Therefore, it is assumed the three lots would automatically be included in the LID.  Two of the three lots share a well.  They did not opt out of the LID before the March 23, 2012 deadline set by the district, therefore it is argued that they should be part of the LID.  The issue was tabled for Karen Dickinson who will bring any supporting documents on the second meeting in Feb. when Marc will be present to present her case.  The District wants to do the right thing but needs to be careful not to set a precedent for future property splits.

   

  Mountain Park bladder tank replacement:  Charlie stated that the bladder tank that the LWWU has is a good tank and it could be used to replace one or both of the tanks that are failing.

   

  Commissioner Harris motioned to authorize Charlie to install the new tank in the Mountain Park pump house, Commissioner Bohn seconded, passed.

   

  There are two 6,000 gallon tanks on the upper Whispering Pines water system that need to be removed at the end of this year – either sold or cut up and destroyed.  Commissioner Harris asked Commissioner Bohn to look into selling the tanks. There will be two more 11,000 gallon tanks to dispose of in the near future.

   

  Commissioner Harris adjourned the meeting at 11:45 am and announced that the next meeting Feb. 13, 2014 at 10:00 am at the District 9 Fire Station.

Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                               January 09, 2014

                                                            at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell

Commissioner Landis Bohn Absent

Staff Present: Charlie Cruickshank, Elaine Kinney

Guests:  Barb Harris, Jim Ratley (via Skype)

Commissioner Harris called the meeting to order at 10:02 am, acknowledged a quorum and announced those present.

Commissioner Harris and Commissioner Klasell were sworn into office by the Clerk, Elaine Kinney

Commissioner Klasell motioned to appoint Commissioner Harris as President, Commissioner Harris accepted, passed

Commissioner Harris motioned to appoint Commissioner Klasell as Secretary, Commissioner Klasell accepted,  passed.

Commissioners Harris motioned to waive the reading of the minutes and accept and sign as written the December 12, 2013 minutes, Commissioner Klasell seconded, passed.

Project Issues

USFS permit update: The forest service has indicated that in two weeks we should have the permit.

Construction Schedule Split 2014/2015

• Construction split: Karen has not given us the final budget numbers but they are expected soon.
• Impact on Hashim MOU:  Commissioner Harris pointed out that if we are not finished with the Hashim property we will have to obtain an extension from Hashim or if Commissioner Bohn has been authorized to make the decision, he will need a power of attorney for this one decision.
• RH2 change approval: After discussion the Commissioners decided that we should propose to RH2 to keep their current rate.

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Project Status Update letter

• The Commissioners reviewed and approved the letter to be sent to all customers along with the WUE hearing announcement.
• The Commissioners reviewed the Water Use Efficiency (WUE) goals and decided on the district’s measurable goals for WUE.   These goals will be discussed at the January 23^rd Commissioners meeting with the public.  The announcement for the meeting will be published in the Wenatchee World on Sunday the 12^th of January, mailed to each customer, and posted on the District mailbox.

Administrative

Commissioner Klasell motioned that from this day forward, any document attachments should be printed out by each Commissioner and the clerk, Commissioner Harris seconded, passed.  

Commissioner Klasell distributed the reconciled Treasurer’s Report for December 2013; as of 1/7/14 our funds are $27,025.40 at the County; Imprest balance is $499.50.  Past due accounts amount to $679.39

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,860.69.  Motion seconded by Commissioner Harris. Warrant includes $296.27 for the Imprest account to pay USFS permit and iPage fees that are due ASAP.

Commissioner Klasell motioned to sign the Payroll voucher for December in the amount of $872.00  Motion seconded by Commissioner Harris.

Commissioner Klasell distributed the updated DWSRF budget status as of 12/31/13.

Commissioner Klasell moved to sign the A19 voucher #23 for $6,941.71 and supporting CPF warrant. Motion seconded by Commissioner Harris.

Commissioner Klasell distributed the recommended O&M budget for 2014; commissioners and well operator are to review and submit changes prior to next meeting.  Budget will be approved then.

Other Issues

Karen Dickinson split a piece of property into 3 lots.  The Commissioners discussed sending a letter inviting the owners of the three properties to join the LID and get water.  The Commissioners will prepare a letter to be sent. The issue will be decided at the next meeting when our attorney is present.

Servicing Mt. Park in ditch under Lake Wenatchee Hwy:  Charlie reported that he feels with the spring drainage, the insulation that he installed will allow runoff flow.

Landis Bohn request for variance of meter change on lot #5 and a credit and relief of charges for same lot:

Commissioner Harris informed the board that after conferring with our attorney, Marc Marquis, LWWD is required to honor all prior debts, errors, omissions and obligations of the associations that transferred into the district on August 1, 2012.  Whispering Pines Water System Association’s (WPWUA) meter configuration was defined that all parcels within WPWUA, both vacant and occupied, will receive water vaults and meters.  Because the upper system meters are being relocated to easements by LWWD, a new vault and meter will be installed for parcel 271718925030 on Lakeview Drive at no additional installation or material cost to the owner.

Commissioner Harris moved that the request from Mr. Bohn for a refund of $390 in past payments on parcel # 271718925030 and relief from future water meter charges be denied, Commissioner Klasell seconded, passed.

The Clerk will mail him his two bills for 1005 & 1006, along with a collection letter, a letter stating the Commissioners response to his request and a list of District policies.  The collection letter will give him until Feb. 15, 2014 to pay his balance without any further late fees.

The clerk reported that there is another customer requesting that the late fee be credited because they did not receive a bill on November first for Sept. and Oct.  The Commissioners decided that we can grant this one-time credit for the customer who called and allow all customers the same privilege.

Commissioner Harris motioned to adjourn the meeting at 1:00 pm and announced that the next meeting is January 23, 2014, Commissioner Klasell seconded.

                                                       Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                               December 12, 2013

                                                            at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell, Commissioner Landis Bohn

Staff Present: Charlie Cruickshank, Elaine Kinney

Professional:  Karen Kornher-RH2, Dan Bannier-RCAC, Cathy Brockman- Dept. of Commerce, Karen Klocke- DOH

Guests: Barb Harris, Jim Ratley (via Skype), Cleve Borth

Commissioner Harris called the meeting to order at 10:02 am, acknowledged a quorum and announced those present.

Commissioners Harris motioned to waive the reading of the minutes and accept and sign as written the November 14, 2013 minutes, Commissioner Klasell seconded, passed.

Project Issues

John Hashim MOU modification:  Commissioner Bohn reported that John Hashim indicated to him that if there was a cost saving to delay the project until 2015, he will grant a one year extension. There was much discussion regarding splitting the project into two years or delaying all the construction until 2015.

Asset valuation: RCAC prepared a comprehensive evaluation regarding the credit for assets brought into the consolidation of the 5 associations. This was sent to the Commissioners before the meeting for their review. This evaluation will be used in the final LID assessment computation. 

Commissioner Harris motioned to accept the evaluation prepared by RCAC, Commissioner Klasell seconded, passed.

Karen Kornher indicated that they have briefly looked at the feasibility of splitting the project verses delaying the construction until 2015.  Karen indicated that they (RH2) recommend delaying the project until 2015.  If we split the project, there will be some duplicate costs for the bidding process as well as additional engineering work to split the project.  On a positive note, if we split the project into two years, the piping which would be in the second year, would be opened up to local contractors who could then qualify for the bonding.  Otherwise, bonding for the whole project would be beyond their means. Karen pointed out that the first years construction would include all the facility work including telemetry, electrical and mechanical components and limited piping between the reservoir  and well.  Therefore we would have a new water source working in the fall of 2014.  There was much discussion on the matter.

SRF Cost concerns: Cathy Brockman, Department of Commerce (DOC) responsible for the LWWD project loan,  voiced her concerns.  Karen Kornher and Cathy have discussed the issue of excessive spending against the loan  given the progress of the project to date.  After she was made aware of the reasons behind the additional legal, engineering, survey and easement costs that the District incurred, she was more confident that the project is on track.  Karen Klocke recommends that when we receive the additional funding, we would create a contract that combines with the current contract.  The scope of work would remain the same with the exception of adding the demolition and removal of the concrete pads and tanks in Whispering Pines. These are not included in the current contract.

Cathy Brockman informed the commissioners that if there is going to be a large project shift to notify her.

Cathy and Karen Klocke pointed out that 10% of each contract will be held until the project is completed and signed off.  This will possibly result in occurring some short term financing for the district until the 10% is received. It was also pointed out that if both contracts are identical (have the same scope) and are extended to the same end date, we might be able to use money from either loan to handle timing issues with payments 

Karen Klocke is pretty confident that the funding from the DOH water fund will be available for 2014.  Based on our previous rating she feels that we will be eligible for a 1% loan with along with 50% forgiveness. 

Treatment of Late comers into the District:  Karen Klocke said that typically the cost should be at least the same as the LID assessment for each member in the district. 

Karen (from RH2) indicated that now the DOH is now requiring a concrete barrier when a water line is close to a sewer line.  Previously the engineers were using CDS which the DOH is no longer accepting. She pointed out that it will cost more and is harder to dig up if needed for repairs. The other option is adding a pipe over the water pipe as a sleeve.  This option is very expensive.

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Based on the specs and additional costs involved, the commissioners will take a final vote on January 9, 2014 on how to proceed.

USFS permit:  The notice was published on December 5^th.  Karen feels that if there are no comments we could have our permit by the middle of January.  If all goes well, we will go to bid in February. 

Commissioner Harris motioned to authorize RH2 to provide bid specs for phase one construction which would include, mechanical, electrical, telemetry and some piping, Commissioner Bohn seconded, passed.

Water use efficiency (WUE):  Discussion occurred next on the how to approach the topic of the district WUE program.  Commissioner Harris will draft a customer letter identifying the goals that the district wants to establish.  In addition to the WUE goals, the project status will be summarized for costs and schedule changes since the last update February 2012.  The letter will be reviewed at the Jan 9, 2014 commissioners meeting and immediately be mailed to the customers in order to meet the time flow requirements stated in the Washington Revised Code for hearings.  ‘The clerk will publish the notice of the WUE hearing that will be held on January 24, 2014, 10am to discuss the goals and take public input.

Administrative

Commissioner Klasell distributed the reconciled Treasurer’s Report for November 2013; as of 12/9/13 our funds are $27,916.64 at the County; Imprest balance is $361.25.  Past due accounts amount to $2,626.88.

Commissioner Klasell distributed the updated O&M budget status as of 11/30/13.  There is no budget in place yet for 2014.

Commissioner Klasell moved to sign the O&M warrant in the amount of $1,963.02.  Motion seconded by Commissioner Bohn Warrant includes $138.25 reimbursement to the Imprest account to bring account to $500.00.  Last month we spent $27.75 from Imprest for mileage.

Commissioner Klasell motioned to sign the Payroll voucher for November in the amount of $912.00. Motion seconded by Commissioner Bohn.

Commissioner Klasell distributed the updated DWSRF budget status as of 11/30/13

Commissioner Klasell moved to sign the A19 voucher #22 for $7,805.09 and supporting CPF warrant. Motion seconded Commissioner Bohn.

Other Issues

Barry Jones Payment Issue:  The issue of his undelivered bill and subsequent dropping of the late payment has been resolved.

Landis Bohn Request for Meter change on Lot 5 of his property:  He presented his issue and the Commissioners will discuss and investigate it further.

Charlie, the operator reported that during the past freeze we did not experience any freezing issues.  Bruce requested that he drain one of the upper tanks to avoid any further freezing concerns.

Commissioner noted that the December 26^th meeting had been cancelled and the clerk will post a notice on the fire station door.

Commissioner Harris motioned to adjourn the meeting at 1:05 pm, Commissioner Klasell seconded, meeting adjourned.

The next meeting will be held on January 9, 2014 at the Fire Station at 10:00 am.

Lake Wenatchee Water District

Commissioners Meeting

November 14, 2013

at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Charlie Cruickshank

Professional: Darwin Parker, Banner Bank; Karen Kornher, RH2

Guests: Barb Harris (via Skype), John Klasell

Commissioner Klasell called the meeting to order at 10:00 am, acknowledged a quorum and announced those present.

Commissioners Klasell motioned to waive the reading of the minutes and accept as written the October 24, 2013 minutes, Commissioner Bohn seconded, passed.

Project Issues

DWSRF/Banner Bank Financing

Darwin Parker presented a new proposal for the additional financing. Significant changes were to make the 24 month draw down period and consecutive 20 year bond fixed interest rates, instead of adjustable rates. In addition, there would be no penalty if loan is paid off at the time of the closing of the assessment roll.

Bruce summarized the conference call with Karen Klocke at DOH regarding the potential for additional financing from DWSRF at the end of 2014, or beginning of 2015 which would be at 1%, with 50% of the total loaned forgiven. We would apply for this financing in Sept 2014, and would require we split the project because of some conditions in temporary construction easements that end December 2014. We would more than likely not qualify for funding with the 50% forgiveness to repay the Banner Bank loan if the commissioners decide to proceed with 100% construction this summer via funds with Banner Bank.

Karen Kornher presented a rough estimate of costs if we split the project. The tank and Homestead well/facility building, Mountain Park electrical panel, and all telemetry would be built summer of 2014; the balance of the project (line work) would be built summer of 2015. By the end of the first construction season it is anticipated that the Whispering Pines and Brown Road communities would be on the new well water source using mostly the old piping infrastructure. This cannot be confirmed until the engineering modifications for the split in construction have been made. There will be increased costs since there would be additional engineering involved to split the design, plus preparation of two separate bids.

The commissioners requested that Karen Kornher try to give a more accurate cost estimate if the split is truly possible and how much more it would cost. In addition, Commissioner Bohn will try to contact the parties with temporary construction easements that expire in 2014 to see if they would extend to 2015 so the entire project can be built at one time. The commissioners will discuss in more detail at the next meeting and invite Karen Klocke to attend meeting either in person or via telephone conference if she has more information on the DWSRF loan to present to us.

Meter Map Revisions

Commissioners presented Karen Kornher revisions on the map from RH2 to insure all parcels that are getting correctly assessed for meter installations or stub-out connections. A discussion ensued about parcels that were short platted after the LID was formed, whether or not we should give them the option to opt-out as they are probably unaware that they are even part of the LID. Discussion was tabled to research more on the legalities and procedures of adding parcels to the LID because of a short plat. Commissioner Bohn brought up that the meter for his 2nd parcel does not actually serve that parcel and therefore does not want one installed when the new connection is created that will serve the parcel after construction. As our current policies do not allow for meters to be removed, Commissioner Klasell asked that he present a request for variance at the next meeting for a vote.
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USFS Update

Karen Kornher advised she’s been in contact with Rick Pringle, Leavenworth USFS and he told her he drafted the new documents without the debris flow conditions they had been wanting and sent off for review with their NEPA staff for review on Friday, 11/8/13. He is hoping to hear back soon about the public notice advertisement date.

System Issues

Water Use Efficiency

Commissioner Klasell reminded the commissioners that we haven’t established any Water Use Efficiency goals (WUE) for 2013. The RCW requires that we hold a public hearing to set these goals, but Karen Korhner feels it’s impossible to set goals since we aren’t 100% metered. Commissioner Klasell will check the DOH website to see what goals they will accept for a non-fully metered system and will present those options at the next meeting. Once construction is complete and we are 100% metered, we will then hold our public hearing to establish our WUE goals for the following 6 years.

DOE/WPWUA Water Usage

We received a letter from Dept. of Ecology addressed to Whispering Pines Water Users Group stating they had not received water usage reports from 2010, 2011, and 2012. Charlie was unaware this was something that was required. He will contact the person at DOE who sent the letter to advise that WPWUA no longer exists, and that the spring will be taken offline at the end of the project.

Administrative

Commissioner Klasell distributed the reconciled Treasurer’s Report for October 2013; as of 10/31/13 our funds are $23,229.92 at the County; Imprest balance is $483.40; past due accounts amount to $678.39

Commissioner Klasell distributed the updated O&M budget status as of 10/31/13.

Commissioner Klasell motioned to sign the O&M warrant in the amount of $2,771.89. Motion seconded by Commissioner Harris, passed. Warrant includes $16.60 reimbursement to the Imprest account to bring account to $500.00. Last month we spent $79.00 from Imprest for postage.

Commissioner Klasell motioned to sign the Payroll voucher for October in the amount of $1,361.50. Motion seconded by Commissioner Harris, passed.

Commissioner Klasell distributed the updated DWSRF budget status as of 10/31/13.

Commissioner Klasell motioned to sign the A19 voucher #21 for $8,439.10 and supporting CPF warrant. Motion seconded by Commissioner Bohn, passed.

Other Issues

Commissioner Klasell motioned to cancel the 11/28/13 commissioner’s meeting as it falls on Thanksgiving, Commissioner Bohn seconded, passed. The clerk will post notices at the Fire Station and at the District mail box.

Commissioner Klasell motioned to adjourn the meeting at 11:45am, Commissioner Harris seconded, passed.

The next meeting will be held at December 12 at 10 am.

                                          Lake Wenatchee Water District

                                              Commissioners Meeting

                                                   October 24, 2013

                                               at Station 9 Fire House

Commissioners Present: President- Bruce Harris (via Skype), Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Professional: Marc Marquis, attorney; Darwin Parker, Banner Bank; Cynthia Weed, K & L Gates (via conference phone)

Guests: Barb Harris, Jim Ratley (both via Skype)

Commissioner Klasell opened the meeting at 10:00 am and acknowledged a quorum existed

Project Issues

ULID/LID Issues, Banner Bank Financing;

Cynthia Weed explained the differences between LIDs (Local Improvement Districts) and ULIDs (Utility Local Improvement Districts) and her legal expertise in bond financing.

Darwin Parker presented Banner Bank’s proposal to purchase a $1.5 million revenue bond from the district.  A conversion from our current LID to an ULID is a requirement of the proposal.  Cynthia Weed would assist in this process; her fee would be $11k (flat fee) and paid from bond funds. She also provides bond insurance for this fee. The commissioners then discussed the terms of the proposal with Darwin Parker in detail.

Karen Kornher had sent a brief email to Commissioner Klasell on October 23, 2013 that summarized an additional funding option suggested by Karen Klocke using the State Revolving Funds (SRF) for 2015.  Ms. Klocke mentioned to her when attending the IACC conference, that they could possibly loan us the balance of the projects costs needed post-construction with 50% forgiveness within the next 2 years.  We still need to obtain financing for the interim, and she suggested we look at RCAC as well.  Commissioner Klasell will contact RCAC and present their option at the meeting on November 14, 2013.  Hopefully by then we will have received a firm commitment from SRF so a decision can be made at that meeting whether or not to proceed with Banner Bank or RCAC.

Parcel Sub plats issues regarding LID assessment:

I was unable to clarify what really was happening levitra in uk in my body as i personally wasn’t aware that i was having erectile dysfunction. Sex is an instinctive action that cipla india viagra provides fulfillment for people of all types. Utilizing an online pharmacycan help you save significant amounts viagra cipla discover now of money. This will be determined by the description of all these forms and users can take any of them viagra online stores at all. Marc Marquis indicated that if the original property was in the LID that the sub-platted parcels would be subject to the LID Assessment.

Water Right Transfers:

We have thus far received approval for the LWWU and the Bob West transfer.  Marc will be resubmitting the other transfer permits to Department of Ecology (DOE) that have been revised based on their suggestions to the Conservancy Board. Ecology then has 90 days before they need to approve or recommend further changes.  Marc is fairly confident that with the revisions that they will be approved.

USFS Permit:

Commissioner Harris spoke with Rick Pringle of the Leavenworth Forest Service Office with this outcome: There was an indication that there may be a delay due to the Okanogan FS requirement for an additional EPA study.  The situation has changed as of late Oct 23.  With the schedule information that Karen Kornher was able to provide, they have backed off on this requirement and we are back on the previous time line.  Apparently there was some concern in the supervisor’s office on how all this impacts the NEPA output.  Rick is preparing the final documentation for the 45 day comment period advertising and if there are no negative comments then the permit will be issued shortly thereafter (probably early January).

System Issues

Snow Removal Bid: We received written bids from Mike Dickinson and Tim Gellatly.  Tim’s was the lowest bid.  Commissioner Klasell motioned to accept Tim Gellatly’s bid, Commissioner Harris seconded passed. Clerk Kinney will notify both bidders.

Mountain Park No Water Emergency:

The check valve in the well failed, so Charlie contacted Tumwater and had if fixed. There was also a hole in the pipe which he fixed. Tumwater also found that two of the three pressure tanks that are being used are bad.  Tumwater is going to provide LWWD with a bid for replacing those tanks.  Charlie will provide the parameters for the work to be done and if there are other contractors on our small works roster that are qualified to do the work, we will ask for their bids as well.

Another issue with the Mountain Park system:

The county was cleaning out culverts on the main highway and broke a water line, which they repaired temporarily, but it needs to be redone and insulated for winter. Commissioner Klasell moved to authorize Charlie to make the necessary repairs to the broken water line, Commissioner Bohn seconded, passed.

Charlie also noticed that the Lake Wenatchee Water pump house lock needed some repair.  He took the lock off and had it rekeyed so the key matches the Whispering Pines and Brown Road key.  That way we have a universal key for all pump houses.

Commissioner Klasell moved to waive the reading of the minutes and sign the minutes as written, Commissioner Harris seconded, passed.

The next meeting is November 14th, 2013

Commissioner Klasell moved to adjourn the meeting at 12:30 pm, Commissioner Harris seconded, meeting adjourned.

                                                       Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                                October 10, 2013

                                                           at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Charlie Cruickshank

Professional: Darwin Parker, Banner Bank

Guests: Barb Harris, Jim Ratley (both via Skype)

Commissioner Klasell called the meeting to order at 10:00 am, acknowledged a quorum and announced those present.

Commissioners Klasell motioned waive the reading of the minutes and accept as written the Sept. 26, 2013 minutes, Commissioner Bohn seconded, passed.

Project Issues

Additional Financing Options:

Darwin Parker, representing Banner Bank, presented the bank’s plan for helping the water district to obtain additional financing for the project. He suggested that the District have an ULID vs. a LID.  The Commissioners felt that we have a ULID, but it will be verified. He also presented Banner Banks history of helping entities such as the District as well as his experience as a County officer.

Mr. Parker said they would issue funds as a Revenue Bond.  It would be set up initially as a Bond Anticipation Loan (similar to a line of credit) with an “up-to” limit amount. After project completion, it will convert to an ULID Revenue Bond paid by using the ULID assessments received.  If there is any issue with recovering assessment amounts, the District could use revenues.

The interest rates would reset every 5-7 years.  They would use a formula based on a set percentage with a total cap, using the Federal Home Loan of Seattle as index.

Mr. Parker also pointed out that if a home owner challenged the fact that the total ULID assessment does not increase the property value by the ULID amount, they would have to obtain a professional assessment before and after the completion of the project at the home owner’s expense.  If they could prove the challenge, then the difference would be spread over the rest of the properties.
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Commissioner Klasell presented other revenue avenues from Cashmere Bank, Key Bank and Municipal Bonds. The commissioners then spent quite some time discussing all of the District’s options for procuring the additional funding needed to complete the project.

Commissioner Klasell motioned to pursue financing with Banner Bank, Commissioner Harris seconded, passed. 

USFS Permit:  As a result of the government shutdown, the project is on hold.

Maria Meyer Letter regarding the LID addition: Commissioner Klasell moved to accept the letter which indicates that she wants to be added to the District which corrects the clerical error omitting her parcel, Commissioner Bohn seconded, passed.

Administrative

Commissioner Klasell distributed the reconciled Treasurer’s Report for September 2013; as of 9/30/13 our funds are $25,256.56 at the County, Imprest balance is $562.36, past due accounts amount to $1,818.96.

Commissioner Klasell distributed the updated DWSRF budget as of 9/30/13.

Commissioner Klasell moved to sign the A19 voucher #20 for $17,036.98 and supporting CPF warrant. Motion seconded by Commissioner Bohn, passed.

The payroll voucher did not make it to the meeting therefore Commissioner Bohn moved to authorize Commissioner Klasell to sign the Payroll voucher for September in the amount of $1,426.50. Motion seconded by Commissioner Harris, passed.

Commissioner Klasell distributed the updated O&M budget as of 9/30/13.

Commissioner Klasell moved to sign the O&M warrant in the amount of $1,942.43 .  Motion seconded by Commissioner Harris,            passed. Imprest account does not need reimbursement as balance is above the $500 min level.  Last month we spent $32.49 from Imprest for a laptop bag.

Bill Burgess shutoff and billing:  Commissioner Klasell motioned to prorate the final payment amount by one month and 7 days, Commissioner Harris seconded, passed.

System Issues

Operator Cruickshank checked the leak in the Lester Addition.  The water loss has stopped and he no longer hears a leak. The water usage has returned to normal.

Commissioner Klasell moved to adjourn the meeting at 12:00noon, Commissioner Bohn seconded, passed.

The next meeting will be held at October 24th at 10 am.

                                                     Lake Wenatchee Water District

                                                          Commissioners Meeting

                                                              September 26, 2013

                                                            at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via phone), Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Charlie Cruickshank

Professional:  Marc Marquis

Commissioner Klasell called the meeting to order at 10:00 am, acknowledged a quorum

Administrative

Commissioners approved and signed the revised Sept. 12, 2013 minutes

Project Issues

USFS Permit Update:  The Forest service is working on preparing the notice to be published in the paper.  There will be a 30 day response period after it is published which will occur around the end of October. If there are no responses the decision notice and permit can be issued.

Budget Overages/Funding options: Commissioner Klasell presented the Rural Development Funding requirements which are extensive and have to be completed before and application can be submitted.
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She also reported that she talked with Darwin Parker of Banner Bank who indicated that he would rather issue a revenue bond instead of including the loan in the LID. The Commissioners agreed that obtaining private funding is the better way to proceed.

Commissioner Klasell moved to allow the private lenders to contact our attorney Marc Marquis, if they have any questions regarding the LID, Commissioner Harris seconded, passed.

99% Plan: Following a brief discussion regarding the plan Commissioner Klasell moved to accept the 99% plan so it can be presented to the DOH, Commissioner Harris seconded, passed. 

Maria Meyer: Marc reported that he had heard from her attorney with a request that the district pursue adding her service to the wetland variance.  The Commissioners agreed that before any more work is done on the issue, that Maria must agreed to be responsible for any costs (Engineer and Attorney) to pursue the matter further.  Marc will inform her attorney.

Bill Burgess Connection: The Commissioners agreed that another letter should be sent to Mr. Burgess regarding either joining the LID or being removed from the system.

DOE/Water Rights Transfer: Marc reported that all the other water rights transfer reports are almost ready to be submitted to the DOE.  He is confident that they will be accepted this time.

System Issues

Registering with 811-Call Before You Dig: Clerk Kinney reported that she had been in contact with Call Before You Dig and they will notify us if there is a planned dig in our area, but we would have to do the locating.  Marc indicated that legally we are required as a District to participate.  The Commissioners felt that Charlie would be the best person to do the locating.  The District will purchase any needed equipment to do this.  Clerk Kinney will obtain the necessary application and get the process started.

Clerk Kinney will send an email to Paul Gray who prompted the issue to let him know that in the future we will be participating and the Charlie will mark his water service.

Snow Plowing:  The three small roster contractors that we contacted for a bid last year will be approached again this year.  The Commissioners agreed that we will require the use of a smaller piece of equipment for the Mountain Park well house. Commissioner Klasell agreed to prepare the letters.

Our operator Charlie passed out water usage reports for review.  I pointed out that there is a significant leak in the Lester Addition.  He investigated the area and located the sound of running water at one residence.  Commissioner Harris agreed to contact the homeowner and report back.

Commissioner Klasell moved to adjourn the meeting at 11:30 am, Commissioner Bohn seconded, meeting adjourned.

The next meeting will October 10, 2013 at 10:00 am.

                                                 Lake Wenatchee Water District

                                                    Commissioners Meeting

                                                       September 12, 2013

                                                     at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney

Guests:  Barb Harris, Jim Ratley

Commissioner Harris called the meeting to order at 10:05 am, acknowledged a quorum

Administrative

Commissioners approved and signed the revised 08/22/13 minutes

Commissioner Klasell distributed the reconciled Treasurer’s Report for June 2013; as of 8/31/13 our funds are $20,580.30. Accounts Receivable is $9,700.59, of which $511.80 is past due.

Commissioner Klasell distributed the updated DWSRF budget as of 8/31/13.

Commissioner Klasell moved to sign the A19 voucher #19 for $3,725.00 and supporting CPF warrant. Motion seconded by Commissioner Harris, passed.

Commissioner Klasell moved to sign the Payroll voucher for August in the amount of $,1,322.50. Motion seconded by Commissioner Bohn, passed.

Commissioner Klasell distributed the updated O&M budget as of 8/31/13.

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,697.53 .  Motion seconded by Commissioner Bohn, passed. Imprest account does not need reimbursement, balance is $594.89.  Last month we spent $406.89 on a new laptop and accessories, and $66.46 for postage from the Imprest account.

Commissioner Harris asked if the other Commissioners had any objections to disposing of the old District laptop.  No one had any objections.  It was decided that the laptop should be recycled at Goodwill where it is free.

Commissioner Harris reported that Richard McCord has decided to wait until construction is complete to hook up to the District water system.

IAAC attendance: There was discussion as to whether to send one of the Commissioners to the conference.  Karen Kornher from RH2 felt that is was necessary, Commissioner Klasell spoke with Cathi Read at Dept. of Commerce about scheduling a tech team meeting at the conference. Cathi felt it was not beneficial since there are no other funding sources available this year that LWWD has not already contacted.  The Commissioners decided to skip attendance at the conference this year.

Project Issues

99% Plan Review: The following items were identified to review with RH2 before signing off on them:

• The Commissioners felt that the verbiage addressing “fire hydrants” should be changed by removing the word fire.  They felt they can be called “hydrants” but not related to fire.
• Obtain a list of all the parcels receiving meters from RH2.
• Address the moving of Landis Bohn’s meter.
• A clarification of the number of meters we will need to purchase.  It is not clear how they got to the number they reported.

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Meter move from 6 lots from upper system: RH2 has recommended that rather than expend the money to dig up and move the existing vaults and meters to the LWWD easement or the County right away on Lakeview Drive that new meters be installed.  The existing meters can be removed by the district at a later date and used for future installations because they are only 8 years old and in good condition.  The Commissioners felt that we should follow RH2 recommendations.

USFS Permit Update: Commissioner Klasell reported that once the USFS issues the decision notice, there is a 30 day comment period.  If no negative comments are received, the decision memo is issued awarding the permit  If anyone complains, than there will be a 45 day appeal period following the 30 comment period.  The decision notice has not been issued as of this meeting, but is expected to be done soon.

DWSRF funding availability:  Commissioner Klasell reported that there are no available funds from the DOH until 2014.  She will contact Rose at the Rural Development agency to verify the requirements and total funds available per applicant, she will report her findings at the September 26, 2013 meeting.

Other Issues

The situation surrounding next year’s Commissioner position 1 was discussed.  Commissioner Bohn does not want to run for another term.  The time limit has expired to place this position on the ballot for the 2014 thereby losing the opportunity for a write in vote.  Jim Ratley indicated that he will volunteer to assume the position, if Commissioner Bohn will resign his position after 2013. Since Commissioner Bohn would be obligated to remain in position 1 until the next election in two years, he said he would provide the board with a decision on resignation or continuing on as commissioner within the next few meetings.

This issue of two of the three Commissioners residing in Arizona for part of the year was discussed.  It was felt that with use of Skype, the task could be accomplished

Commissioner Harris moved to adjourn the meeting at 11:45 am , Commissioner Klasell seconded, passed.

The next meeting will be held on Sept. 26, 2013 at 10:00 am