Lake Wenatchee Water District

Commissioners Meeting

March 28, 2013

at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Professional: Marc Marquis, attorney

Guests Present:  Mike Dickinson,

Commissioner Klasell opened the meeting at 10:00 am and acknowledged a quorum existed

Commissioners approved and signed the minutes from 03/14/13

County wetlands/shoreline hearing update

Commissioner Klasell and Thomas Leake from RH2 attended the meeting. The County Staff Report, previously sent to the commissioners, was presented. We accepted the required conditions in the report. No one from the public  showed up to speak, but there were two letters submitted. The hearing examiner will have his decision to us within 10 days.

USFS permit update

Commissioner Klasell spoke with Amelia Anthony at USFS in Leavenworth. She said the cost recovery agreement is almost ready for our signature. She had hoped to get it to us today, but that didn’t happen. The botany study is scheduled for May, and the field work for the archeology survey might not happen until June as the person responsible for the work has other commitments before then. We are to keep them apprised of the snow levels around the tank site and temporary road access as she could come out early April if the snow is gone. We could possibly have our archeologist complete the survey if it isn’t done in April. USFS will require an USFS archeologist to be on-site and monitor any work done on USFS lands along North Shore Dr. They feel confident they will be able to issue our permit by August 1.

DOH/Aleceia Tilley update

Commissioner Klasell has been in communication with DOH management and Aleceia Tilley to find a solution to our problems with the Section 106 process to allow us to build this summer. We are not finished with the cultural/environmental review until we have the USFS permit. Commissioner Klasell had hoped the State could grant us an exception, but they don’t have the authority as we are using Federal funds. As a result, we potentially won’t be given permission to begin construction until August, which is too late for us to start construction this year.

Archeologist revised monitoring plan

Glenn Hartman submitted his revised plan to Karen Korhner on March 18th. A copy was sent to all commissioners. Karen K forwarded the report to Aleceia Tilley at DOH on March 20th, we do not know if it had been distributed to all parties involved (Colville Indians, DAHP, etc,) or if Aleceia will wait to distribute it with the USFS monitoring plan.

Budget increases due to delay

We are still waiting for an updated budget from RH2. The discussion was tabled until the 100% plans are finished and RH2 has provided their dollar estimates.

Additional funding options

We do need to get some funding as soon as possible, Commissioner Klasell was given a copy of the DWSRF handbook last week, and it states quite clearly that this loan is to reimburse us for expenses actually incurred. This means we need to have funds available for situations where we are required to give deposits, like with USFS and PUD, before work can commence. The original construction budget required that we obtain approximately $360K in loans, in addition to the DWSRF loan/grant

Mr. Marquis explained that if we have increased costs due to the project delay, there is not a cap on the total LID amount.  The language in the LID only provides limits with the statement that the cost of improvement cannot be more than the added value to the individual. He explained that there are two options for revenue: service bonds which would result in an increase in monthly water charges or obtaining a municipal loan which is repaid through the LID. Commissioner Harris volunteered to start talks with our local bank about our options in early May.

Forest Service (USFS) Easement for Maintenance Road

Commissioner Harris had a conference call with the two homeowners involved in the USFS easement that have some objections to the new easement. They do not like the looseness of the language which grants US Forest Service access to the road at any time indefinitely into the future.  Marc Marquis said that he could add language in the easement to limit the access of the USFS.

Morse/Farr well Covenant

The district has received their revised sign copy that was prepared with their attorney’s council. The commissioners agreed that it was not acceptable.

Commissioner Harris motioned to have Marc resend the original Covenant to their attorney along with a cover letter explaining why the Covenant presented to them, was worded the way it was.  It was based on DOH requirements. Commissioner Klasell seconded, passed.

Water Right Transfer Update

Mr. Marquis reported that 8 or 9 transfers have moved through the Conservancy Board and 2 (West & LWWU) have been approved and are in the hands of the DOE. There was a change to the WP regarding the change in source application submitted in 2001.  Mr. Marquis feels that we are on the cusp of completing the transfers.

System Issues

Mr. Cruickshank reported on the Brown Road leak.

Commissioner Bohn moved to hire Mike Dickinson to fix the leak.  Then, following a discussion of establishing a financial limit for the repair, without additional board approval, he withdrew his motion.

Commissioner Klasell motioned to hire Mike Dickinson to repair the leak with the cost not to exceed $2,500.00 before the Commissioners would have to be notified, Commissioner Harris seconded, Commissioner Bohn would not vote as he felt it was a maintenance issue and did not need an official motion.

Administrative

Commissioner Klasell pointed out that we need to update all our policies with emphasis on:

• The asset plan to include threshold limits where an item changes from an expense to an asset.
• Archival Policy
• Record Request Policy

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Commissioner Harris suggested that the policies be divided between the Commissioners to be updated and then discussed. Commissioner Klasell volunteered to obtain other district policies, distribute to the Commissioners.  At the first May meeting they will be discussed.

Commissioner Klasell reported that she found a bulk email program.  Clerk Kinney will look at it to see if it would improve the bulk email process.

There has not been a response from Bill Burgess.  The commissioners requested Commissioner Harris to send him a letter offering the continuation of his water service, contingent upon the continuation of the water payments, until next year when the LWWD construction begins.

Clerk Kinney will check to see if the letters were sent to Steve George and Edward Martinez.

The next meeting will be April 11, 2013 at 10:00 am.

Commissioner Klasell adjourned the meeting at 12:10 pm.

Lake Wenatchee Water District

Commissioners Meeting

March 14, 2013                                                    

at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype),  Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present: Mike Dickinson

Commissioner Klasell opened the meeting at 10:05 am and acknowledged a quorum existed

Administrative

Commissioners approved and signed the minutes from Feb. 28, 2013

Commissioner Klasell moved to sign the A19 voucher #13 for $85,827.09, and supporting warrant. Motion seconded by Commissioner Harris, passed.

Commissioner Klasell moved to sign the Payroll voucher for February in the amount of $1,788.50  Motion seconded by Commissioner Bohn, passed.

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,136.95 Motion seconded and passed.

Commissioner presented the project budget status and O&M budget status.

Commissioner Klasell went to a training class in Olympia presented by the State Auditor’s office.  She gave a brief summary of what she learned about what is required for our annual financial report that is due May 31, 2013 for next year.  They want to see more details in the minutes of what monies are spent from the Imprest account each month.  Going forward, Commissioner Klasell will provide that information when warrants are presented for approval.  She also learned that we need to set policies on record keeping, public record requests, and threshold limits for capital assets. As far as keeping documents, the State has archival services that we may be able

to use.

There also was discussion about the posting and depositing dates of payments. Legally, we are required to make deposits within 24 hours of receiving payment from a client. We have received approval from the county to make deposits once a week. Commissioner Klasell stated we need a letter from the county giving us a variance to make deposits once a week.  She has asked Teresea Pinneo from the county to issue us that letter.

USFS Meeting Recap

Commissioner Klasell provided an update about her meeting with the USFS and Karen Korhner on March 6. Some of the main points were they need to have their own Archeology report/survey which includes the WP spring, the new tank site, the temporary access road on USFS property,  and along North shore.  The cost recovery agreement is still not ready for signing, and until we sign that and they received the funds, work will not be started. However, they feel that they should be able to complete the permit process by end of July, with our permit being issued in August.

With a proper order levitra online measurement, you can have the other pill only after the completion of 24 hours. After cultivation, umbilical mesenchymal stem cells and cord blood stem cells can differentiate into super cialis desired renal cells so as to islet-like cells can excrete insulin normally. In short, there is no doubt in the fact that Mediterranean for sure can help men to uplift their performance in bed. price of viagra This aids best viagra for women in exercising more rapidly for decreasing levels of body fat. Also we need to add them to the easement for the driveway so they can have access to the road through the driveways. We have to provide them with this easement before we can get the permit.  So that will have to be done by August.

They asked if a gate was being installed to prevent access to the road and the tanks.  Commissioner Klasell informed them that we will have a gate, as she thought the owners requested that, and they were happy with that. However, a gate requirement was not in the MOU and we would prefer to not have a gate unless necessary. It was decided that this will be tabled for now on making the decision on location and type of gate. .

The bottom line is it looks like construction will be delayed because the cultural review process (Section 106) is not complete until we have the USFS permit. DOH will not issue the letter allowing us to begin construction until the cultural review is complete. The possible options for more financing were discussed, including increasing the LID or issuing Revenue bonds. Commissioner Klasell present some various financial scenarios, but the discussion was tabled as we can’t make any decisions until we have more information from Karen Korhner as to how much additional funding this delay is estimated to cost.

Commissioner Klasell motioned to have Commissioner Harris, contact Mark to have the forest service added to the driveway easement.

The contractor resumes were discussed.  Commissioner Bohn felt we should wait on choosing a contractor until we know if we will be starting construction this year. If it is a go, then we go into and executive session to make the selection.

Commissioner Bohn moved to table the inspector issue, Commissioner Klasell seconded, passed.

Commissioner Klasell moved to have Clerk Kinney email the contractor applicants to advise of delay in decision, Commissioner Bohn seconded, passed.

Morris/Farr well Covenant

Commissioner Klasell received an email from Mr. Morse regarding the wetland hearing.  Commissioner Klasell responded that the well house was not on their land.  She had emailed them after our last meeting with the decision of the Commissioners that we will pay up to six hundred dollars toward their attorney, if the signed Covenant is received by April 1^st. They have not responded, and further action was tabled until the 28th meeting.

Bill Burgess

We have not heard from him. Clerk Kinney was instructed to contact Mark to make sure the letter was sent to Mr. Burgess.

Other Business

Commissioner Harris brought up the budget for clarification of the numbers presented.  A discussion occurred and Commissioner Klasell explained the numbers and where they came from.

Charlie, our operator asked if he could clean up the down limbs and trees over the creek.  It was felt that he should be able to do that as part as the maintenance for the site.

Charlie asked about installing the meter on the Mountain Park well. The commissioners had authorized Charlie to do that last summer, but RH2 had advised him to wait for the new pump house construction. Since we are not building a new pump house in Mountain Park, he will install the meter as soon as possible.

The next meeting is March 28, 2013 at 10:00 am at the District 9 Fire Station.

Commissioner Klasell adjourned the meeting at 11:35 am.

Lake Wenatchee Water District

Commissioners Meeting

Feb 14, 2013

at Station 9 Fire House

Commissioners Present: President-Bruce Harris,  Secretary- Bonnie Klasell  Commissioner-Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present: Karen Dickinson, Barb Harris, Jim Kalinski, Dwight Burke, Mike Dickinson, Mike Babst

The meeting was called to order at 10 am.  Commissioner Harris acknowledged a quorum

Administrative

The minutes for the Jan 31, 2013  were approved and signed.

Commissioner Klasell presented the estimated January Treasurer’s report (actual report not released from the county due to a new computer system), current budget status reports, A19 #12 and supporting CPF warrant, January payroll, and the O&M warrant.  We currently have $17,022.18 in our operating accounts (O&M and Imprest). The past-due accounts receivable is $1,762.00 as of 01/31/13.

Commissioner Klasellmotioned to sign the A19 voucher #12 for $57,595.73, and supporting Capital Porject Fund warrant. Commissioner Harris seconded and passed.

Commissioner Klasell motioned to sign the Payroll voucher for January in the amount of $2097.50.Commissioner Harris seconded and passed.

Commissioner Klasell motioned to sign the O&M warrant in the amount of $3,127.38. Commissioner Harris  seconded and passed.

Commissioner Klasell motioned  to accept Resolution 2013-214 to raise the clerk’s pay to $20.00/hr, Commissioner Bohn seconded, passed.

Project Status

There was much discussion regarding Mr. Kalinski’s request to be added to the LWWD, added to the LID and receive water to his property.  There were many options discussed.

Commissioner Harris motioned to add Mr. Kalinski to the LID by use of a waiver to service his property by running a two inch line that he will pay for. Once the cost estimate is received he can back out of the agreement within 72 hours of it being presented, Commissioner Bohn seconded, passed.

Tim Gellatly discussed the work change orders to the pump house plans.

Commissioner Harris motioned to stay with the original MOU dollar amount and accept the changes to the work statement proviced as long as he will work with the prime and put in the slab, Commissioner Klasell seconded, passed.

The meter maps were discussed, and there were no last minute changes.

Mike Babst attended the meeting to make sure that we will notify the home owner when the work is being to install his meter so that he can make sure it is put in the correct place.  The Commissioners assured him that they would.

The final review maps will be picked up by Charlie Cruickshank. The Commissioners will review the maps and will resume this meeting at the district office on Feb. 25th to discuss any last minute revisions.

The ad for the inspector position was discussed and a shorter version directing the interest parties to the LWWD website for specifics of the qualifications needed will be placed in the Wenatchee World.

The upper system connection and easements were discussed for lots 1-6.  WPWUA put in the two inch water line on those lots but did not have an easement.

Commissioner Harris motioned to have Mark Peterson work up an Easements for all 5 property owners to sign to cover the line that is already installed, Commissioner Bohn seconded.

 The meter location change was discussed for Marie Mayer’s property.  She would like it on the Lake Wentachee Hwy but because of the wet land issue it cannot be done according to RH2.  More investigation needs to be done and Mark Peterson needs to weigh in on the issue.

The issue of too much pressure for certain properties and the need for PRV valves to reduce the pressure, was discussed as to who is responsible for installing, the district or the property owner.  It was agreed that the property owner would be made aware of the issue and would be responsible for installing and maintaining since it is past the meter.

Commissioner Harris motioned to make the propety owners responsible to install the PRV valve after being notified of the pressure issue, Commissioner Bohn seconded, Commissioner Klasell voted no.

Commissioner Klasell will attend the CUP and SSDP/WV hearing for Feb. 20 and March 6th (if needed)

The district is waiting for the archeologist’s revised plan.  It has not been received as yet. He is working with the FS archeologist who has to review the material from the DOH.  He is hoping that they will not require additional field work to be done, but if they do, it would have to wait until the snow is gone.  As soon as he hears something he can finalize the plan.

Commissioner Klasell discussed the water right transfer that our attorneys are working on. This is what Marc Marquis sent in an email:

 As you are aware, we are in the process of completing several water changes for the District. The purpose of these changes is to conform the 8 individual water rights to the service area of the water district. One final item for these changes involves integrating the conclusions from a hydrogeological report which concerns the hydraulic connectivity of the separate water supplies. We’ve been waiting on this report for a few months now. I received this report during the first part of January and spent a few hours updating all our water change documents. These changes are now complete and I will present them to the Chelan County Water Conservancy next Thursday for review and hopefully approval. Once approved, the Board will forward the documents on to DOE for further review. With any luck, we should have our final answer around June. Please let me know if you have additional questions.

Agreements/MOUs for USFS access

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Mtn. Park

 Commissioner Klasell reported that Mr. Farr did not like the herbicide requirement.

Commissioner Harris motioned to adjourn to meet again on Monday, Feb 25th at 10am at the District offices to discuss the final map changes, Commissioner Klasell seconded, passed.

  Lake Wenatchee Water District

  Continued  Commissioners Meeting

 Feb 25,2013

 at  LWWD Office

Commissioners Present: President-Bruce Harris (via telephone),  Secretary- Bonnie Klasell  Commissioner-Landis Bohn

Staff Present: Clerk Elaine Kinney                                  

Commissioner Klasell called the meeting to order at 10:10 am acknowledged a quorum.

The meeting was extended to discuss any last minute meter location changes from the maps provided by RH2 before the project goes out for bid.

There was extensive discussion about the changes that the commissioners agreed on.  Commissioner Klasell will make the changes on the maps and send them to RH2.

There is one customer on the Brown Road system who is currently getting water and is paying the monthly fee.

Commissioner Klasell motioned to have Commissioner Bohn contact the affected customer and give him until April 1st to connect and be part of the LID and destroy the opt-out paperwork or his water will be shut off when the new system is installed and if he does not respond by April 1st and decides to be added later, he will pay for any additional change order costs. Commissioner Bohn seconded, passed.

 There was a discussion about the Harris Wiseman line and it was decided to table the discussion until the general meeting and Mark Peterson will be contacted for legal advice in the meantime.

There are multiple properties from non-association parcels that we have not heard from regarding a meter.

Commissioner Klasell motioned to not put vaults or meters on those properties, Commissioner Harris seconded, passed.

 Commissioner Klasell announced that the next meeting will be held on Feb. 28th at 10 am at the fire station on the Lake Wenatchee Hwy.

Meeting adjourned at 12 noon.

Lake Wenatchee Water District

Commissioners Meeting

Feb. 28, 2013

at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Professional: Mark Peterson (the District’s Attorney)

Commissioner Klasell opened the meeting at 10:10 am and acknowledged a quorum existed

Commissioners approved and signed the minutes from 02/14/13 and extension of said meeting held on 02/25/13

Maria Mayer LID waiver

There was an error on the parcel number for Maria Mayer’s property on the BRWU transfer document.  As a result of this Franz Meyer’s parcel was included in LID, and not Maria’s.  Franz Mayer is not a member of BRWU. Franz does want water and as a result Maria needs to be added via a waiver.

Commissioner Klasell motioned to submit a waiver to Maria Meyer, to add her parcel  271719210060 to the LID and requiring her to sign and return by April 1, 2013, Commissioner Bohn seconded, passed.

Mayer/Franz Service Connection

Commissioner Harris reported that  because the wetland permit was already in process it cannot be changed at this point. We would have to submit a new permit which would severely delay the whole project. Commissioner Klasell stated that Maria and BRWU had been informed back when the LID was formed that a pipe would be placed on Lake Wenatchee Hwy to service her parcel.

Commissioner Harris motioned to place Maria Meyer’s meter on Brown Road where her private easement currently exists and will be connected like the other lots on Brown Road, Commissioner Bohn seconded,

Commissioner Klasell voted NO.

There was discussion of how to handle service lines that cross private property. Attorney Mark Peterson feels that each situation should be handled as they come up and the Commissioners should not set a general policy to cover all.  The district is only responsible for the vault and meter placement.

Commissioner Klasell motioned that all vaults and meters should be installed on public right of ways, and if they need to be installed on private property the District will require an easement before vault/meter can be placed.  Commissioner Harris seconded, passed.

 Easement for upper Whispering Pines system

There was discussion as how to handle the fact that the meters and service line are on private property.

Commissioner Harris submitted a map dated 02/27/13 suggesting how to move the meters so they are on county right of ways. After much discussion and clarification:

Commissioner Klasell motioned to revoke the motion from 2/14/13 to have our attorney create easements, and to accept the meter location for lots 4,5,6 as depicted on the map provided by Commissioner Harris, dated 02/27/13.  (Map attached) The District will bear the cost of the meter relocation and the piping to attach the service line to the meters, Commissioner Harris seconded, Commissioner Bohn abstained from the vote.

 Commissioner Klasell motioned to revoke the motion from 2/14/13 to have our attorney create easements, and to accept the meter location for lots 1,2,3 as depicted on the map provided by Commissoner Harris, dated 02/27/13.  (Map attached) The District will bear the cost of the meter relocation and the piping to attach the service line to the meters, Commissioner Bohn seconded, Commissioner Harris abstained from the vote.

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Inspection Resumes

Commissioner Bohn reported on the resumes received. They were also sent to Karen Kornher at RH2.

Commissioner Klasell motioned to table the resumes until the next meeting which gives Karen Kornher a chance to review, Commissioner Bohn seconded, passed.

 Attorney Fees Reimbursement

Mr. Hashim submitted his agreement along with his attorney’s invoice.  It was decided to pay the fee.

Commissioner Klasell motioned to pay Hashim’s attorney fee, Harris seconded, passed.

Morse/Farr Well Covenant

 They have requested that the District pay their attorney fees to review the Well Covenants.

Commissioner Klasell motioned to agree to pay up to six hundred dollars in reimbursement for attorney fees for reviewing the Farr/Morse Well Covenant contingent on receiving a signed agreement by April 1, 2013, Commissioner Harris seconded, passed.

 USFS Permits

 There was an email received from the USFS Archeologist claiming that there are issues with the permit.

The Commissioners agreed that this should be sent back to Karen Kornher to handle and that the project should not go out for bid until it has been resolved.  Commissioner Klasell will contact Karen and inform her of this decision.

Commissioner Klasell motioned that the project will not go out for bid until the issues with USFS and the Section 106 approval has been resolved, Commissioner Harris seconded, passed.

 Administrative

 The Bill Burgess property on Brown Road is receiving water from the district on a temporary basis and is paying the monthly service charge.  He needs to make a decision to either join the LID  revoke his opt-out paperwork, or connect to his well by May 1, 2013.

Commissioner Klasell motioned to authorize Mark to draft a letter to Mr. Burgess telling him that he has until April 1, 2013 to either join the district and accept the LID or his service will be cut off May 1, 2013 and that if he does decide to join after April 1, 2013, he will pay all costs incurred by the change orders to add him to the project later, Commissioner Bohn seconded, passed.

 Clerk Kinney reported on the Verizon phone situation.  It is still on-going but hopes to have it resolved soon.

 Other Business

RH2 had a question about the property in Mountain Park owned by Irvin Sonker.  It was decided that Clerk Kinney will provide the map and phone number to Commissioner Bohn who will contact Mr. Sonker.

Commissioner Klasell adjourned the meeting stating that the next meeting will be held on March 14, 2013 at 10 am at the District 9 Fire Station.  Meeting adjourned at 11:45 am.

                                       Lake Wenatchee Water District

                                               Commissioners Meeting

                                                   Feb 14, 2013

                                               at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner-Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present: Karen Dickinson, Barb Harris, Jim Kalinski, Dwight Burke, Mike Dickinson, Mike Babst

The meeting was called to order at 10 am. Commissioner Harris acknowledged a quorum

Administrative

The minutes for the Jan 31, 2013 were approved and signed.

Commissioner Klasell presented the estimated January Treasurer’s report (actual report not released from the county due to a new computer system), current budget status reports, A19 #12 and supporting CPF warrant, January payroll, and the O&M warrant. We currently have $17,022.18 in our operating accounts (O&M and Imprest). The past-due accounts receivable is $1,762.00 as of 01/31/13.

Commissioner Klasell motioned to sign the A19 voucher #12 for $57,595.73, and supporting Capital Porject Fund warrant. Commissioner Harris seconded and passed.

Commissioner Klasell motioned to sign the Payroll voucher for January in the amount of $2097.50.Commissioner Harris seconded and passed.

Commissioner Klasell motioned to sign the O&M warrant in the amount of $3,127.38. Commissioner Harris seconded and passed.

Commissioner Klasell motioned to accept Resolution 2013-214 to raise the clerk’s pay to $20.00/hr, Commissioner Bohn seconded, passed.

Project Status

There was much discussion regarding Mr. Kalinski’s request to be added to the LWWD, added to the LID and receive water to his property. There were many options discussed.

Commissioner Harris motioned to add Mr. Kalinski to the LID by use of a waiver to service his property by running a two inch line that he will pay for. Once the cost estimate is received he can back out of the agreement within 72 hours of it being presented, Commissioner Bohn seconded, passed.

Tim Gellatly discussed the work change orders to the pump house plans.

Commissioner Harris motioned to stay with the original MOU dollar amount and accept the changes to the work statement proviced as long as he will work with the prime and put in the slab, Commissioner Klasell seconded, passed.

The meter maps were discussed, and there were no last minute changes.

Mike Babst attended the meeting to make sure that we will notify the home owner when the work is being to install his meter so that he can make sure it is put in the correct place. The Commissioners assured him that they would.

The final review maps will be picked up by Charlie Cruickshank. The Commissioners will review the maps and will resume this meeting at the district office on Feb. 25th to discuss any last minute revisions.
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The ad for the inspector position was discussed and a shorter version directing the interest parties to the LWWD website for specifics of the qualifications needed will be placed in the Wenatchee World.

The upper system connection and easements were discussed for lots 1-6. WPWUA put in the two inch water line on those lots but did not have an easement.

Commissioner Harris motioned to have Mark Peterson work up an Easements for all 5 property owners to sign to cover the line that is already installed, Commissioner Bohn seconded.

The meter location change was discussed for Marie Mayer’s property. She would like it on the Lake Wentachee Hwy but because of the wet land issue it cannot be done according to RH2. More investigation needs to be done and Mark Peterson needs to weigh in on the issue.

The issue of too much pressure for certain properties and the need for PRV valves to reduce the pressure, was discussed as to who is responsible for installing, the district or the property owner. It was agreed that the property owner would be made aware of the issue and would be responsible for installing and maintaining since it is past the meter.

Commissioner Harris motioned to make the propety owners responsible to install the PRV valve after being notified of the pressure issue, Commissioner Bohn seconded, Commissioner Klasell voted no.

Commissioner Klasell will attend the CUP and SSDP/WV hearing for Feb. 20 and March 6th (if needed)

The district is waiting for the archeologist’s revised plan. It has not been received as yet. He is working with the FS archeologist who has to review the material from the DOH. He is hoping that they will not require additional field work to be done, but if they do, it would have to wait until the snow is gone. As soon as he hears something he can finalize the plan.

Commissioner Klasell discussed the water right transfer that our attorneys are working on. This is what Marc Marquis sent in an email:

Bonnie has requested more explanation regarding our most recent invoice. As you are aware, we are in the process of completing several water changes for the District. The purpose of these changes is to conform the 8 individual water rights to the service area of the water district. One final item for these changes involves integrating the conclusions from a hydrogeological report which concerns the hydraulic connectivity of the separate water supplies. We’ve been waiting on this report for a few months now. I received this report during the first part of January and spent a few hours updating all our water change documents. These changes are now complete and I will present them to the Chelan County Water Conservancy next Thursday for review and hopefully approval. Once approved, the Board will forward the documents on to DOE for further review. With any luck, we should have our final answer around June. Please let me know if you have additional questions.

Easements and USFS access

John Hashims has been sent out, not received back.

Mtn. Park

 Commissioner Klasell reported that Mr. Farr did not like the herbicide requirement.

Commissioner Harris motioned to adjourn to meet again on Monday, Feb 25th at 10am at the District offices to discuss the final map changes, Commissioner Klasell seconded, passed.

Lake Wenatchee Water District

Commissioners Meeting

January 31, 2013 

at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner-Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Consultants: Mark Peterson-attorney

Guests Present: Karen Dickinson, Mike Dickinson, Tim Gellatly

Commissioner Harris called the meeting to order at 10:05 am, acknowledged a quorum.

Administrative

The minutes were approved as written and signed by the commissioners.

Clerk Kinney reported on customer issues.

Commissioner Klasell moved to accept the survey contract for $1650.00 to survey the maintenance access road, Commissioner Bohn seconded, passed.

There was discussion on compensation for the office space.  Clerk Kinney said she just wants the electrical reimbursed.

Commissioner Bohn moved to pay $20.00/per month for rent on the office which will be billed every 6 months, Commissioner Harris seconded, passed.  The motion was retroactive to Aug 1, 2012.

Meter Location Feedback

There was discussion of the maps received back.  Commissioner Harris will contact RH2 to get an estimate of the cost to extend the main water line to the Kulinski parcel outside of the district LID service boundaries.  The commissioners will combine these estimates to additional survey and legal cost estimates to determine whether funding should be through the current LID or outside of it.   The findings will be presented back to MR. Kulinski.

There was discussion with Mark Peterson regarding the forest service properties and what would happen if they pulled out of their leases.  Mr. Peterson said, the cost would be passed on to the new leaser.
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Project Status

Commissioner Harris reported that the PUD would not be taking advantage of our ditch for water to install fiber. He reported that the electrical side has not made a decision.

Commissioner Harris moved to have Commissioner Klasell act as the Contract Administrator for the project with backup by the clerk Kinney as needed, Commissioner Bohn seconded, passed.

Karen Korhner recommended that the operator Mr. Cruickshank act as the inspector.  There was much discussion as to other candidates that may be interested.  Commissioner Harris will contact Mr. Peterson (who had to leave before the meeting ended) to find out the requirements for naming someone.  More to follow at the next meeting.

There was much discussion about the pump house construction and the recommendations by RH2 and what the commissioner decided to use for paint, doors, etc.  The cement floor was discussed and it was pointed out that the main contractor would be doing that work along with installing the plumbing and drain.  The MOU will be checked.

It was pointed out that the DOH has said that they want the entire project monitored for relics.  Our Archeologist is coming up with a plan that would require less monitoring and still satisfy the DOH.

There was also discussion of the landscaping reports for the pump house.  No decisions were made.

Easements

Commissioner Klasell moved to accept the modified MOU for Hashim, Commissioner Harris seconded, passed.

Commissioner Bohn presented his signed MOU.

Commissioner Harris reported that the Waletzky MOU is complete.

Mtn Park Update

Commissioner Klasell moved to resubmit the Mtn Park well Covenents as written by Mr. Peterson, Commissioner Harris seconded, passed.

Commissioner Klasell moved to adjourn the meeting at 12:15 pm, Commissioner Bohn seconded, passed.

The next meeting will be Feb. 14^th at 10:00 am at the District 9 Fire Station on the Lake Wenatchee Hwy.

Lake Wenatchee Water District

Commissioners Meeting

Jan 10, 2013

at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell (via phone conference), Commissioner-Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present: Karen Dickinson, Barb Harris, Byron Dickinson (late into the meeting)

The meeting was called to order at 10 am. Commissioner Harris acknowledged a quorum

Administrative

The minutes for the December 13, 2012 were approved and signed.

Clerk Kinney gave a report on the accounts receivable. She reported that there are a few who have not paid their bills and that she is in correspondence with them.

There are a few customers that should have not been billed and those are being addressed.

There was a discussion about renewing the website.

Commissioner Harris moved to renew the LWWD website, Commissioner Bohn seconded, passed.

Clerk Kinney presented the November Treasurer’s report, current budget status reports, A19 #11 and supporting warrant, December payroll, and the O&M warrant. We currently have $15,934.07 in our operating accounts (O&M and Imprest). The past-due accounts receivable is $975.00, as of 1/4/13.

Commissioner Klasell moved to sign the A19 voucher #11 for $24,063.92, and supporting warrant. Motion seconded and passed.

Commisioner Klasell moved to sign the Payroll voucher for December in the amount of $758.25. Motion seconded and passed.

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,064.67. Motion seconded and passed.

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Commissioner Klasell reported that all maps have been mailed for the meter locations.

Project Status

Commissioner Harris reported that hydrants are not needed.

Forest Service properties letters were sent out on 01/09/13

Following the latest lengthy power outage, the need for generators in the future to run the pumps for the wells was discussed. Karen Kornher the engineer will be consulted on the matter.

Easement/USFS Access

Hashim MOU

 Commissioner Harris moved to change the MOU, Commissioner Klasell seconded, passed.

This new MOU supercedes previous MOU.Commissioner Bohn will present the proposed MOU to Mr. Hashim for his approval.

Waletzky MOU: Waiting for signed MOU

Commissioner Bohn agreed to let the LWWD use a portion of his land for the access road. Commissioner Harris will work up the MOU for Commissioner Bohn’s signature.

Mountain Park Update

Commissioner Klasell had not heard back from Morse’s or Farr’s.

Other Business

Operator Cruickshank gave a synopsis on the condition of operation during the recent storm and power outages. He reported that Tim Gellatly did clear all the roads and the downed trees following the storm, so Charlie had access.

Lake Wenatchee Water District

Commissioners Meeting

December 12, 2013

at Station 9 Fire House

Commissioners Present: President Bruce Harris, Secretary Bonnie Klasell, Landis Bohn

Staff Present: Operator Charlie Cruickshank

Consultants Present: Karen Korhner, RH2; Mark Peterson, LWWD Attorney

Commissioner Harris called the meeting to order at 10:05 am and acknowledged a quorum.

30% Plan Review

Hard copy of 30% plan was presented to those commissioners who were unable to review it online; discussion ensued as to service locations and responsibility of District for connections that currently are on customers’ property due to existing mainline pipe location.  Property owners are responsible for running service line to home, yet LWWD does have a duty to insure they are connected. We will try and work out an equitable solution, perhaps allowing them to hire our contractor to do the work on their property. Bonnie will prepare maps to send to each property owner showing where new service location will be and ask them to contact the District if they have issues with those locations.

Bonnie moved to submit the 30% plan as presented today to PUD and Chelan County to move forward with the permit process.  Motion seconded and approved.

Telemetry/Power Feeds

Solar will not work at tank so a power line will have to run up to tank to run telemetry system.  All other points of telemetry will be able to be powered by solar. Estimated cost of this electrical installation is $20,000, but may be less if a transformer doesn’t have to be installed by using an existing one in Whispering Pines.

Vacant Lot Meters

Much discussion on whether or not the 18 parcels in the LID who are not currently part of any association that transferred into the district, and are not currently connected/have ability to draw water should be required to install a connection/meter during construction.  There are also two parcels transferred from BRWU who are not physically connected as well. Once a connection/meter is installed, the monthly base fee will be assessed (currently $39/month).  Commissioner Klasell feels that those parcel owners should be given the option to connect now or later; if they chose to connect later then they will incur all costs of that connection/meter at that time.  They are still responsible for the LID assessment.  Commissioners agreed to send this letter, and if property owner chooses to install meter/vault at a later date, the District will just install a stub to their property during construction.

USFS Access Road

Commissioner Harris has negotiated with property owners in Whispering Pines for a permanent easement across their parcel to USFS land for access maintenance of our holding tank.
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Commissioner Klasell motioned that LWWD that Commissioner Harris finalize these negotiations and present an MOU for signature at our January 2013 meeting.  Motion seconded and approved.

Commissioner Bohn advised John Hashim will not sign the MOU as presented to him, for temporary access across his parcel for construction of our tank.  The MOU states that a service line will be brought to his property from approx. 180ft off the mainline to his 2 service connection.  He wants the mainline to be extended all the way to his property. Karen Korhner (RH2 engineer) states this is not possible, it is hazardous to the system to have that large of a section of mainline dead-ended and not in use.  He also wants the agreement to be in the name of his business/children’s names. Much discussion on what our other options are.  It was decided that Commissioner Bohn would approach Mr. Hashim and try to convince him to accept the service line instead of the main line, and that we have no issues in putting the agreement in whatever name he desires.

Lot 3 & 4 Easement 

Waletzky has signed his part of the easement.  Commissioner Harris has approached the other property owners and we expect a signed easement any day.  Once signed, Clerk Kinney will record at county.

Mountain Park Well Covenants

Commissioner Klasell reported that neither parcel owner has signed the covenant prepared by our attorney, Mark Peterson which was emailed to them for signature.  She will attempt to contact them once again, after the holidays, to see if we can reach a friendly agreement.  If there is still no response, then we will have Mr. Peterson send a letter with a more forceful request.

Snow Removal

We received bids from 3 contractors on our small works roster.  Two bids are for plowing only, not blowing as originally requested.  One contractor submitted a bid for snow-blowing only. Commissioner Klasell is to contact him and get a revised bid with the new parameters; if he can reduce his bid then we will award him the contract.

Administrative

The minutes from the November 8, 2012 meeting were approved and signed.

Commissioner Klasell presented the November Treasurer’s report, current budget status reports, A19 #10 and supporting warrant, November payroll, and the O&M warrant.  We currently have $12,870.59 in our operating accounts (O&M and Imprest). The past-due accounts receivable is $896.00, as of 11/30/12.

Commissioner Klasell moved to sign the A19 voucher #10 for $28,888.89, and supporting warrant.  Motion seconded and passed.

Commissioner Klasell moved to sign the Payroll voucher for November in the amount of $814.50.  Motion seconded and passed.

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,492.61.  Motion seconded and passed.

Commissioner Harris adjourned the meeting at 1:30 pm

                                        Lake Wenatchee Water District

                                               Commissioners Meeting

                                                       Nov. 08, 2012

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via phone conference)  Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present:  John Klasell

Commissioner Klasell opened the meeting at 10:10 am and acknowledged a quorum existed

Commissioners approved and signed the minutes from 10/25/12

Administrative

Commissioner Klasell moved to approve a voucher  #9 for $45,266.56 and supporting warrants and payroll, Commissioner Harris seconded, passed.

Clerk Kinney reported that to date 17 customers have not paid.  Some are in the rear for just last month, 5 have not paid all three months.

Easement/USFS access

There was much discussion on the negotiations to put the access road above one of the lots on Lake View Drive.

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There was discussion about the Hashim MOU.

Commissioner Klasell moved to table the Hashim MOU, Commissioner Bohn seconded, passed.

Mountain Park, Status of Well Covenants

Commissioner Klasell is meeting with the Morse’s and Mr. Farr on Saturday.

Lester Addition

Operator Cruickshank reported that he walked the area and did not see any apparent leaks.  Commissioner Harris reported that the last leak was at the property up from the Lake Wenatchee Highway.  Mr. Cruickshank will investigate.

Snow Removal

Mr. Cruickshank reported that the areas that will need to be plowed are LWWU, WPWUA, Mountain Park.

Commissioner Klasell moved to put a proposal together for snow removal, Commissioner Bohn seconded, passed.  

Other Business

There was discussion as to whether a second meeting the last Thursday of November is needed.  The Commissioners decided they did not need that meeting.

Clerk Kinney will put a sign on the fire station door and put a notification in the Leavenworth Echo and on the Lake Wenatchee Info website.

Meeting was adjourned at 11:40 am.

                                         Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      October 25, 2012

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris, (via phone conference) Secretary- Bonnie Klasell Commissioner-Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present: Karen Dickinson

Commissioner Klasell called the meeting to order at 10:00 am and acknowledged a quorum.

Administrative.

The minutes from the October 11, 2012 were approved and signed.

Clerk Kinney gave the payment updates. As of today there are 6 who have not paid either month.  Everyone was either emailed a notice or called.

Commissioner Klasell reported that the State will not reimburse us for the well testing until Alicia approves the digging after the cultural review.  It was discussed to short what we owe RH2 by the amount that we owe Tumwater drilling and when it is approved we will pay RH2

Commissioner Klasell moved, Commissioner Bohn seconded to reduce the warrant amount to RH2 by the amount we owe for the well testing, passed unanimously.  

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Homestead well status.

The signed Easement has been recorded and K. Dickinson can now be paid.

Mountain Park well

Morse does not like the location of the new well house and neither does Mr. Farr who sent us an email.  A letter has been sent to Mr. Farr respond to his objections along with a Covenant and Sanitary Easement request.  There was much discussion of just using the current well house but moving the electric panel up the hill which will satisfy the DOH requirement.

Commissioner Klasell moved to pursue moving the electrical panel up the hill instead of locating and building a new pump house, Commissioner Harris seconded, passed unanimously.

USFS Easements and Agreements

There was much discussion about what to do next since the forest service will not grant and easement.  Commissioner Bohn will talk with Mr. Hashim about granting us access to the tanks once or twice a year on an emergency bases  There was also discussion about approaching Waletzky about using the top of his property to access the tank. This possibility will be pursued further.

Lot 3 & 4 Easement:  Waletzky has signed his easement.  Commissioner Harris will approach the other property owners affected.

Commissioner Bohn reported that Mr. Hashim want the meters on the county property and not his.  It was discussed that the lid for the meters will be put below the ground to avoid plow damage.

A letter in response to the SEPA from the county was reviewed. Karen Korhner will handle.

Commissioner Klasell brought up that upon reviewing past minutes, there was no mention of the agreement LWWD made with BRWU in exchange for sharing their irrigation easement this past June or July. And since we didn’t amend the MOU to include this agreement, we need to enter it in the minutes. These minutes now will show that LWWD agrees to replace BRWU irrigation pipe with sleeved pipe in any part of the shared easement where new water pipe is to be installed.

Commissioner Klasell adjourned the meeting at 11:10 am